In-Demand Admin assistant Jobs in Elsternwick, Vic

Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
12d
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
4d
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
12d
Executive Assistant
DCOH —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administration Assistant
Western Health —Melbourne VIC
- Part-time
- Microsoft Office
- Education
- Communication skills
9d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Management
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
10d
Manufacturing Admin Assistant
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
13d
Administration Assistant
Eastern Health —Wantirna VIC
- Part-time
- Microsoft Excel
- Administrative experience
- Data entry
- Health insurance
- Employee assistance program
9d
Ops Senior Admin Assistant
UPS —Tullamarine VIC
- Full-time
- Research
- Analysis skills
- Communication skills
Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
4d
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $107,681 a year
- Part-time
- Hybrid work
- Communication skills
- Employee assistance program
13d
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
13d
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Administrator
GREEN GLOBAL TYRE RECYCLING PTY LTD —Laverton North VIC
- From $26 an hour
- Part-time
- Management
- Customer service
- Computer skills
Quick Apply
6d
Executive Assistant
Daniels Health —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick Apply
Culinary Administration Assistant
Compass Group Australia —Melbourne VIC
- Weekend availability
- Microsoft Word
- Hospitality
- Microsoft Excel
2d

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Vehicle Administrator | Automotive Administration Assistant

Autoleague
Essendon Fields VIC

Quick Apply

Job Details

Full-time
12 days ago

Benefits

Opportunities for promotion

Qualifications

Management
Accounts payable
Microsoft Office
Administrative experience
Data entry
Organisational skills
Computer skills
Communication skills
Dealership experience
Time management

Full Job Description

Diverse role across vehicle administration & accounts
Join one of Australia's leading automotive groups
Great location - In the heart of the Essendon Fields District

Vehicle Administrator | Automotive Administration Assistant Join One of Australia's Largest Automotive Groups

Are you an organised, detail-oriented administrator who thrives in a fast-paced environment? Do you enjoy being the person who keeps everything running smoothly behind the scenes while playing a vital role in the customer journey?

Autoleague is one of Australia's largest and fastest-growing automotive groups, representing some of the world's leading automotive brands. As we continue to expand, we're seeking an experienced Vehicle Administrator / Automotive Administration Assistant to join our high-performing team.

This is more than just an administration role. You'll become a critical part of the dealership operation, ensuring vehicle transactions are processed accurately, customer deliveries run seamlessly, and financial and registration requirements are managed efficiently.

If you're looking for a long-term career with a business that values its people, rewards performance, and offers genuine opportunities for development and progression, we'd love to hear from you.

Why Join Autoleague?

Join one of Australia's largest and most successful automotive groups

Genuine career development and internal progression opportunities

Supportive team culture that values collaboration and success

Work with leading automotive brands in a dynamic environment

Ongoing training and professional development

Competitive remuneration package

Be part of a business that celebrates achievement and recognises contribution

About the Role

As a Vehicle Administrator, you'll play a pivotal role in supporting the day-to-day operations of the dealership across vehicle administration, registrations, accounts processing and deal management.

You'll be responsible for ensuring all vehicle transactions are processed accurately and efficiently while maintaining strong relationships with internal departments, manufacturers, suppliers and customers.

Key Responsibilities Vehicle Administration

Process new, used and wholesale vehicle deals
Accept, invoice and finalise vehicle transactions
Register vehicles and manage acquisitions, disposals and renewals through the Dealer Online System
Process licensing documentation, plate returns and registration-related paperwork
Prepare vehicle delivery packs and supporting documentation
Maintain vehicle records, warranty information and trade-in details
Complete end-of-month vehicle administration procedures
Archive vehicle deals and maintain accurate records

Accounts & Financial Administration

Process purchase orders and supplier invoices accurately and on time
Reconcile daily banking transactions and creditor accounts
Upload and allocate payments accurately
Assist with creditor management and financial record keeping
Review deal documentation to ensure accuracy and compliance
Process fleet claims, assisted fleet claims and related documentation

Administrative Support

Maintain organised filing and documentation systems
Perform data entry and general administration duties
Coordinate paperwork relating to vehicle purchases and repairs
Liaise professionally with customers, suppliers and internal stakeholders
Support various departments to ensure smooth dealership operations

About You

To be successful in this role, you'll bring:

Previous experience in vehicle administration, dealership administration, accounts administration, or a similar role
Strong attention to detail and exceptional organisational skills
Experience processing vehicle registrations, licensing, or automotive transactions (highly desirable)
Excellent data entry accuracy and time management skills
Strong communication skills and a customer-first mindset
Ability to prioritise multiple tasks in a fast-paced environment
Intermediate computer skills across dealership management systems and Microsoft Office
A proactive attitude and willingness to support the wider team

Highly Regarded

The following experience will be highly advantageous:

Automotive dealership experience
Experience using dealership management systems
Vehicle registrations and licensing processes
Accounts payable and reconciliations
Deal processing and vehicle invoicing
Fleet administration experience

Build Your Career With Autoleague

At Autoleague, we're passionate about creating rewarding careers for our people. When you join our team, you'll become part of an organisation that values innovation, teamwork, continuous development and excellence.

You'll have the opportunity to develop your skills, build a long-term career, and contribute to the success of one of Australia's leading automotive groups.

If you're ready to take the next step in your administration career and join a business where your contribution truly matters, apply today.

Quick Apply

Refine Your Search

admin assistant jobs in elsternwick, vic

Vehicle Administrator | Automotive Administration Assistant

Diabetes Education Administrative Support

Executive Assistant & Office Manager

Executive Assistant

Administration Assistant

Executive Assistant - Country Road Group

Manufacturing Admin Assistant

Administrative Support Officer

Administration Assistant

Ops Senior Admin Assistant

Executive Assistant

Administration Assistant

Front Office Assistant Manager

Executive Assistant

Executive Assistant - Group CEO & APAC Leadership Team

Executive Assistant

Executive Assistant to C-Suite Executives

Administrator

Executive Assistant

Culinary Administration Assistant

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