At Billi, we believe great things happen when people come together. As one team with one focus, we're building a powerful global brand with a shared mission: to have Billi water at the heart of every home and workplace around the world.
We're looking for a highly organised and proactive Executive Assistant to provide trusted support to our Group CEO and CFO while helping coordinate leadership activities across the APAC region. This is a pivotal role for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in delivering exceptional support.
What you'll be doing
- Manage complex diaries, meetings, priorities and correspondence for the Group CEO and CFO.
- Coordinate executive meetings, prepare agendas, presentations and briefing materials, and track actions through to completion.
- Support the APAC Leadership Team by coordinating meeting schedules, leadership forums, workshops and key business events.
- Maintain leadership action registers and ensure visibility of priorities and commitments.
- Coordinate domestic and international travel, itineraries, expenses and approvals.
- Act as a custodian of the Travel & Entertainment Policy, ensuring compliance and continuous improvement.
- Support office operations, visitors, catering and facilities coordination for the APAC Head Office.
- Assist with business projects, leadership communications, process improvements and ad hoc initiatives.
About you
- Proven experience supporting senior executives as an Executive Assistant, Personal Assistant, or similar role.
- Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
- Strong judgement, professionalism and discretion when handling confidential information.
- Excellent written and verbal communication skills.
- Experience coordinating executive meetings, travel arrangements and expense administration.
- Advanced Microsoft 365 skills, including Outlook, Teams, PowerPoint and Excel.
- Proactive, solutions-focused and confident working with senior stakeholders.
- High attention to detail and a commitment to delivering outstanding support.
Why join us?
- Be a trusted partner to senior leaders and influence business outcomes.
- Work in a diverse role with exposure across the APAC business.
- Join a collaborative, supportive and high-performing team.
- Access opportunities for professional growth and development.
- Be part of an innovative Australian brand with global ambitions.
Tap into better teamwork. Tap into Billi. Apply now.
