In-Demand Administrative Jobs in Melbourne Vic

Administration & HR Officer
GUARDIAN HEALTHCARE SERVICES PTY LTD —Coburg VIC
- $35 - $38 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health insurance
Quick Apply
8d
Administration Officer
People's First Choice Australia —Braybrook VIC
- From $30 an hour
- Temporary
- Office
- Administrative experience
- In-person
Quick Apply
4d
Contract Administrator
National Halal Accreditation Services Australia —Dallas VIC
- $80,500 - $82,500 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Travel reimbursement
Quick Apply
Executive Assistant to CEO & Office Manager
ToyMonster International —St Kilda VIC
- $90,000 - $110,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Employee discount
Quick Apply
8d
Office Manager
Swiss Edutech Australia Pty Ltd —Melbourne VIC
- $80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick Apply
FULL TIME Medical Clinic Receptionist - Diamond Creek and Ivanhoe
The Local Doctor —Ivanhoe VIC
- From $27.50 an hour
- Full-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
Project Administrator
Blueways Group Pty Ltd —Malvern East VIC
- $80,000 - $95,000 a year
- Full-time
- In-person
- Travel reimbursement
- Parental leave
Quick Apply
Administration Officer
EACH —Ringwood VIC
- $43.73 an hour
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
2d
Office Administrator
Sky blue steel —Laverton North VIC
- $30 - $35 an hour
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Payroll & HR Administration Officer
Homestyle Aged Care —Bentleigh VIC
- $85,000 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Employee assistance program
10d
Front Office Services - Business Analyst (Investment Platforms) - 12 mths FTC
Janus Henderson —Melbourne VIC
- Hybrid work
- Data analysis skills
- SQL
- Organisational skills
Admin & Customer Experience Coordinator (Sales & Social Media)
JUMP! Swim Schools Caroline Springs —Caroline Springs VIC
- $25 - $34 an hour
- Sales
- Customer service
- Administrative experience
- Employee discount
- Professional development assistance
Quick Apply
12d
Administration Officer
Villa Maria Catholic Homes —Mulgrave VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
Accounts Administrator
Medical Equipment Services —Keilor Park VIC
- $35 - $40 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12h
Accounts & Admin Officer
Australian Engineering College —Melbourne VIC
- Up to $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
Receptionist - Melbourne
Discovery Parks —Braybrook VIC
- Weekend availability
- Hospitality
- Organisational skills
- Computer skills
- Employee assistance program
Quick Apply
Casual Front Office Duty Manager
The Great Southern Hotel —Melbourne VIC
- Rotating roster
- Customer service
- Front desk
- In-person
Quick Apply
14d
Property Copywriter & Admin Support (Contractor)
Copy By Caitlin —Melbourne VIC
- $100 an hour
- Monday to Friday
- Customer service
- Writing skills
- Administrative experience
Quick Apply
Reporting and Admin Coordinator
Australia Post —Richmond VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Receptionist/Administration Assistant
Family and Trauma Centre —Caulfield North VIC
- Part-time
- Google Suite
- Management
- Customer service
Quick Apply
4h

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Administration & HR Officer

GUARDIAN HEALTHCARE SERVICES PTY LTD -
Coburg VIC

Quick Apply

Job Details

Subcontract | Casual
$35 - $38 an hour
8 days ago

Benefits

Travel reimbursement
Health insurance
Professional development assistance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Administrative experience
Driver Licence
Recruiting
Organisational skills
Computer skills
AI
Communication skills
Office experience

Full Job Description

Administration & HR Officer

About Us

Guardian Healthcare Services is dedicated to providing high-quality, personalised support that enhances the lives of our participants and their families. We are committed to delivering efficient, effective, and individualised services aligned with the Aged Care and NDIS Outcomes Frameworks.

We are a growing organisation focused on delivering exceptional support services and are seeking an organised, proactive, and reliable Administration & HR Officer to join our team.

This is an ongoing casual position working full-time hours (Monday to Friday, 9:00am – 5:00pm) in a small, friendly, and fast-paced office environment.

Pay rate: From $35.00 per hour plus superannuation, depending on experience.

About the Role

As the Administration & HR Officer, you will play an important role in supporting the day-to-day operations of the business. This is a diverse position that combines administration, client support, HR administration, and rostering assistance.

Your responsibilities will include:

General office administration and reception duties.
Answering phone calls and responding to enquiries from clients, families, support workers, and other stakeholders.
Maintaining accurate client and employee records.
Assisting with staff onboarding, inductions, and compliance requirements.
Following up and collecting required documents from employees and contractors.
Assisting with recruitment activities, including scheduling interviews and coordinating onboarding processes.
Developing, maintaining, and communicating staff rosters.
Managing roster changes, staff absences, and shift replacements.
Data entry, filing, document management, and record keeping.
Preparing correspondence, reports, and other administrative documentation.
Supporting management with day-to-day operational and administrative tasks.
Ensuring records and processes comply with NDIS, Aged Care, and company requirements.
Building positive relationships with clients, families, staff, and external stakeholders.

About You

To be successful in this role, you will have:

Previous administration or office support experience.
Strong organisational skills and excellent attention to detail.
The ability to manage multiple tasks and work effectively in a busy environment.
Excellent communication and interpersonal skills.
Confidence communicating with clients, families, staff, and management.
Sound computer skills and experience using Microsoft 365, including Outlook, Word, Excel, and Teams.
The ability to learn new software and digital systems quickly.
Confidence using modern technology and AI tools to improve productivity and efficiency.
A proactive approach and willingness to take initiative.
The ability to work independently as well as part of a team.
Experience in HR administration, onboarding, recruitment support, rostering, NDIS, Aged Care, or Community Services will be highly regarded.

Essential Requirements

Current Driver's Licence and access to a reliable vehicle.
NDIS Worker Screening Check (or willingness to obtain).
National Police Check (or willingness to obtain).
Proof of eligibility to work in Australia.

Benefits & Culture

At Guardian Healthcare Services, we value our employees and are committed to creating a supportive and positive workplace culture.

We offer:

A friendly and supportive team environment.
Ongoing training and professional development opportunities.
Opportunities for growth within a developing organisation.
Meaningful work that positively impacts the lives of participants and their families.

How to Apply

If you believe you have the skills and experience to succeed in this role, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your experience and suitability for the position.

Job Types: Subcontract, Casual

Pay: $35.00 – $38.00 per hour

Benefits:

Professional development assistance
Travel reimbursement

Ability to commute/relocate:

Coburg VIC 3058: Reliably commute or planning to relocate before starting work (Required)

Experience:

Microsoft Office: 2 years (Preferred)
Administration: 2 years (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

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I want to receive the latest job alert for administrative in melbourne vic

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