In-Demand Administrative services Jobs in Melbourne City Centre, Vic

Administrative and Client Services Officer
Empowered Minds Australia —Truganina VIC
- $65,000 - $75,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid training
- Parental leave
Quick Apply
8d
Administration Officer
Victoria Police —Melbourne VIC
- Full-time
- Laboratory
- Customer service
- Administrative experience
10d
Training Administrator
BHP Mining —Melbourne VIC
- From $6,900 a month
- Full-time
- In-person
- Health insurance
- Dental insurance
Quick Apply
Data Entry Administrator
Jewish Care Victoria —Melbourne VIC
- $15,900 a year
- Full-time
- Microsoft Excel
- Databases
- Administrative experience
- Employee assistance program
- Referral program
10d
Receptionist/Administrator
Eau De Vie Melbourne —Carlton VIC
- From $64,880 a year
- Customer service
- Organisational skills
- Front desk
- Travel reimbursement
- Free food
Quick Apply
10d
Administration Officer
Hello Home Doctor Service —Melbourne VIC
- From $28 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant
J & S Airconditioning and Heating —Tullamarine VIC
- From $35 an hour
- Full-time
- Administrative experience
- HVAC
- Construction experience
Quick Apply
2d
Administration & Operations Coordinator
Active Attitudes Sports & Wellness Clinics —Melbourne VIC
- $30 - $40 an hour
- Part-time
- Hybrid work
- Customer service
- English
- Microsoft Office
- Travel reimbursement
- Work from home
Quick Apply
23h
Scheduling Officer
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Organisational skills
- Communication skills
8d
Team Member
Canon —Melbourne VIC
- Microsoft Office
- Computer skills
- Typing
Team Support Officer
Explorers Early Learning —Southbank VIC
- Part-time
- Customer service
- Office
- Microsoft Office
Quick Apply
17h
Operations Administrator
Wesco —Melbourne VIC
- Overtime
- Sales
- Customer service
- Microsoft Office
- Employee assistance program
7d
Production Assistant
MSP Photography —Hawthorn VIC
- $60,000 a year
- Urgently hiring
- Organisational skills
- In-person
- Communication skills
Quick Apply
Fingerprint Technician/Forensic Officer
Victoria Police —Melbourne VIC
- Weekend availability
- Laboratory
- Customer service
- Maintenance
Patient Services Clerk
St Vincent's Health Australia —Melbourne VIC
- $58,442 - $64,610 a year
- Part-time
- Customer service
- Administrative experience
- Senior Secondary Certificate of Education
2d
Senior Administration Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
14d
Administration Officer
Maurice Blackburn —Melbourne VIC
- Contract
- Hybrid work
- Administrative experience
- Organisational skills
- In-person
- Parental leave
- Life insurance
16h
Gym Receptionist
Nutrifit —Camberwell VIC
- $69,900.00 - $82,480.41 a year
- Part-time
- Customer service
- Organisational skills
- Front desk
- Gym membership
Quick Apply
Member Services Officer
Hostplus —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- Financial services
- Wellness program
- Parental leave
10d
Facilities Officer
University of Melbourne —Parkville VIC
- $85,328 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- Parental leave
20h

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Administrative and Client Services Officer

Empowered Minds Australia
Truganina VIC

Quick Apply

Job Details

Permanent | Full-time
$65,000 - $75,000 a year
8 days ago

Benefits

Paid training
Employee mentoring program
Parental leave
Employee assistance program
Professional development assistance
Maternity leave
Referral program
Salary packaging
Opportunities for promotion

Qualifications

Customer service
Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Front desk
Working with Children Check
Communication skills
Time management

Full Job Description

Administrative & Client Services Officer (Full-Time)

Truganina, VIC
Full-Time
$65,000-$75,000 + Super + Professional Development + EAP + Career Progression

About Empowered Minds Australia

Empowered Minds Australia is a growing multidisciplinary allied health practice providing psychology, speech pathology, occupational therapy, behaviour support and early intervention services to children, adults and families.

Our team is passionate about delivering neuroaffirming, trauma-informed and culturally responsive care that empowers people to achieve meaningful outcomes.

As our organisation continues to grow, we’re looking for an organised, proactive and people-focused Administrative & Client Services Officer to become an integral part of our team.

This is more than an administration role. You’ll be the person who helps keep our clinic running smoothly, supports our clinicians to provide exceptional care, and creates a welcoming experience for every client and family who walks through our doors.

About the Role

As the first point of contact for our organisation, you’ll play a key role in ensuring our clinic operates efficiently while providing outstanding service to clients, families, clinicians and external stakeholders.

Key Responsibilities

Welcome clients and visitors to the clinic with professionalism and warmth.
Answer phone calls and respond to email enquiries.
Schedule appointments and manage clinician calendars across multiple disciplines.
Coordinate client onboarding, including service agreements, consent forms and intake documentation.
Maintain accurate client records within our practice management systems.
Support appointment reminders, cancellations, rescheduling and waitlist management.
Assist with Medicare, NDIS, private billing and general administrative tasks.
Support compliance by maintaining accurate documentation and records.
Assist with office administration, supplies and reception presentation.
Provide administrative support to the leadership and clinical teams as required.

About You

We’re looking for someone who is organised, reliable and enjoys creating structure in a busy environment.

You’ll ideally have:

Previous administration or reception experience (healthcare, allied health or NDIS experience highly regarded).
Excellent communication and customer service skills.
Strong organisational and time management abilities.
High attention to detail and accuracy.
Confidence using Microsoft Office, Google Workspace and practice management systems (or the ability to learn quickly).
The ability to manage competing priorities while remaining calm and professional.
A proactive approach with the confidence to take initiative and work independently.

Essential Requirements

Current Working with Children Check
Current NDIS Worker Screening Check (or willingness to obtain)
Current National Police Check
Current Driver’s Licence

What We Offer

At Empowered Minds Australia, we believe investing in our people leads to better outcomes for our clients.

Our team enjoys:

Competitive salary based on experience
Ongoing professional development and paid training opportunities
Access to an Employee Assistance Program (EAP)
A supportive, collaborative and values-driven team culture
Genuine opportunities for career progression
A modern multidisciplinary clinic based in Truganina
A workplace that values wellbeing and work-life balance
The opportunity to make a meaningful difference in the lives of children, adults and families every day

How to Apply

If you’re passionate about delivering exceptional client service and want to grow your career within a supportive and expanding organisation, we’d love to hear from you.

Please submit your:

Resume
Short cover letter outlining why you’d like to join Empowered Minds Australia

Email: [email protected]

Applications will be reviewed as they are received, so we encourage you to apply early.

Diversity & Inclusion

Empowered Minds Australia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels respected, valued and supported. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability and neurodivergent individuals.

Job Types: Full-time, Permanent

Pay: $65,000.00 – $75,000.00 per year

Benefits:

Employee mentoring program
Maternity leave
Professional development assistance
Referral program
Salary packaging

Ability to commute/relocate:

Truganina VIC 3029: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

Tell us briefly what makes you the right fit?

Experience:

administration or client services: 1 year (Preferred)

Licence/Certification:

Working with Children Check (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in melbourne city centre, vic

Administrative and Client Services Officer

Administration Officer

Training Administrator

Data Entry Administrator

Receptionist/Administrator

Administration Officer

Administrative Assistant

Administration & Operations Coordinator

Scheduling Officer

Team Member

Team Support Officer

Operations Administrator

Production Assistant

Fingerprint Technician/Forensic Officer

Patient Services Clerk

Senior Administration Assistant

Administration Officer

Gym Receptionist

Member Services Officer

Facilities Officer

I want to receive the latest job alert for administrative services in melbourne city centre, vic

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