We are a Family owned and operated commercial and domestic air conditioning company established in 1989, looking for a highly organised Administration Assistant with Simpro experience to support our operations, project managers and accounts team.
This role is critical to keeping jobs running smoothly from quote to completion — managing job setup, scheduling support, invoicing, and maintaining accurate records in Simpro.
This is an ideal role for someone with experience in the trades / construction / HVAC industry!
Simpro & Job Management
- Set up new jobs, service calls and projects in Simpro
- Assist with quoting, purchase orders and job cost tracking
- Manage job statuses, progress notes and documentation
- Upload and maintain drawings, variations, compliance documents and photos
- Support project managers with job administration and reporting
General Administration
- Answer phones and handle email enquiries professionally
- Maintain filing systems (digital and physical)
- Assist with onboarding new staff and subcontractors
- Support management with reports, data entry and system improvements
Job Type: Full-time
Pay: From $35.00 per hour
Benefits:
- Free drinks
- Maternity leave
- Travel reimbursement
Work Location: In person
