In-Demand Admin assistant Jobs in Moonee Ponds, Vic

Executive Assistant to CEO
MCWA —Bundoora VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
2h
Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
19h
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
20h
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
8d
Administration Assistant
Western Health —Melbourne VIC
- Part-time
- Microsoft Office
- Education
- Communication skills
5d
Executive Assistant to CEO
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- No degree
Quick Apply
2h
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
6d
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
7d
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
10d
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
1d
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
12d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
5d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
19h
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
3d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
8d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
Quick Apply
9d

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Executive Assistant to CEO

MCWA -
Bundoora VIC

Quick Apply

Job Details

Permanent | Full-time
2 hours ago

Benefits

Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Medical scheduling
Communication skills

Full Job Description

ORGANISATIONAL CONTEXT:

MCWA has been supporting the ageing, elderly and those living with a disability for over 40 years to access essential services that assists the community to continue live at home whilst maintain their dignity. Initial focus on providing services to the Macedonian community, MCWA today is focused on support the CALD community.

MCWA is governed by a Board of Directors that are elected according to the requirements set out in MCWA’s Constitution. The organisation operates in Victoria, and head office is located in Bundoora, VIC 3083.

The current services provided to the ageing Macedonian and more broadly the CALD community, and people living with a disability include (but are not limited to):

Home Care Packages (HCP)
CHSP funded programs
HACC PYP funded programs
Complete Care Program
Other support services and projects for the ageing, and elderly community, and those living with a disability.

Purpose of the Position:

The Executive Assistant will provide executive level support and coordination for the Chief Executive Officer.

This position performs a full range of secretarial and administrative support functions and must display prompt, courteous and effective communication with both internal and external stakeholders at all times.

Responsibilities for this position include, but are not limited to:

Chief Executive Officer and Board Support

Calendar Management: Manage and maintain the CEO's schedule, coordinate appointments, and ensure efficient time management. Schedule meetings, conferences, and travel arrangements as needed.
Inbox Management: Manage and maintain the CEO’s email inbox, ensuring incoming emails are filed appropriately based on urgency and sensitivity of information.
Communication: Act as a gatekeeper for the CEO, handling incoming emails, calls, and inquiries. Draft and proofread correspondence on behalf of the CEO.
Documentation: Prepare and maintain reports, presentations, and documents. Organise and manage digital and physical files, ensuring easy access to important information.
Meeting Support: Prepare meeting agendas, materials, and minutes as required. Coordinate logistics for executive meetings and events.
Travel Coordination: Arrange travel itineraries, accommodations, and transportation for the CEO and other team members when necessary.
Stakeholder Engagement: Interact with internal and external stakeholders on behalf of the CEO, maintaining a professional and responsive demeanor.
Project Assistance: Assist in various projects and initiatives as directed by the CEO, which may include research, data analysis, and presentation preparation.
Confidentiality: Handle sensitive information with the utmost discretion and maintain strict confidentiality.
Sign Off: Manage the sign off process of documents to ensure that all information is accurate prior to CEO sign off. Organise documentation by urgency when signature is required.

Occupational Health and Safety & Risk Management

The following applies to all staff:

Act in a responsible manner that complies with OHS legislation, MCWA policies and the Employee Code of Conduct to ensure the health and safety of you and other employees and all other people in the workplace.
Contribute to making MCWA as risk free as possible for all employees, volunteers, consumers and other people in the workplace.
Take all reasonable action to protect MCWA assets from damage and or loss.
Identify, report any hazards/risks, incidents or OHS issues observed in the course of their duties that have occurred, or have potential for injury/illness to people or damage to/loss of MCWA assets.
Support a safe and healthy working environment in accordance with the safety components of the MCWA Safety Policy, Occupational Health and Safety Act 2004 (including amendments) and related regulations, codes of practice and standards.
Complete all OH&S incident reporting documentation.
Continue a culture of continuous improvement to OH&S management systems.
Conduct a Risk Assessment for each program and review every 6 months.

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role is desirable.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
High level of professionalism and discretion.
Knowledge of the aged care industry or healthcare sector is a plus but not required.

Benefits:

Salary packaging

Ability to commute/relocate:

Bundoora VIC: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

Your executive has given you an urgent task that needs to be completed immediately, while you already have several high-priority tasks and commitments. How would you manage the situation without becoming overwhelmed?

Experience:

Executive Assistant: 5 years (Required)

Work Location: In person

Quick Apply

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