In-Demand Assistant administrator Jobs

All Rounder Admin Assistant - Aged care
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- $27 - $30 an hour
- Part-time
- CRM software
- CPR Certification
- Microsoft Office
Quick Apply
1h
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- Full-time
- Microsoft Powerpoint
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Administration Assistant
Crawford & Company Australia Pty Ltd —New South Wales
- Full-time
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- On-the-job training
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Pro Bono & Responsible Business Assistant
CBP Lawyers —Sydney NSW
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10d
Site Assistant
EROS Construction Pty Ltd —Rhodes NSW
- From $56,000 a year
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- Administrative experience
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5d
Personal Assistant
Carlin Team —Palmyra WA
- $53,683.55 - $100,274.76 a year
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Admin Assistant/ Office Support - Team member
B&Y Services Group —Wamuran QLD
- From $30 an hour
- Full-time
- Microsoft Outlook
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13d
Personal Assistant - Women's Casey & Dandenong
Monash Health —Berwick VIC
- Full-time
- Microsoft Powerpoint
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11d
Company Secretariat & EA Board Administrator
Metcash —Macquarie Park NSW
- Hybrid work
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13d
Executive Support Officer
Department of the Chief Minister and Cabinet —Darwin NT
- $95,468 a year
- Weekend availability
- Microsoft Office
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13d
Learning Support Assistant
Government schools —East Gippsland VIC
- Part-time
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2d
Administration Officer - Ceduna Casual Pool
SA Health —Eyre Peninsula SA
- $32.81 - $34.32 an hour
- Call employer
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Assistant Director – Analyst and Administrator | Full-time Temporary with a Possibility of Permanency
Digital Canberra —Canberra ACT
- $127,597 - $136,873 a year
- Temporary
- Epic
6d
Legal Administrator
Wotton Kearney —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- AI
- Communication skills
- Parental leave
- Employee assistance program
11d
Administration Assistant - North Western Sydney
Everyday Independence —Seven Hills NSW
- $28.00 - $32.96 an hour
- Full-time
- Sales
- Customer service
- Databases
- Parental leave
- Employee assistance program
Quick Apply
3d
Executive Administrator - Marketing and Supply Chain (174580)
Colgate-Palmolive —Sydney NSW
- Administrative experience
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- Bachelor's degree
Senior Administration Assistant
ASDAM Group —Moorabbin VIC
- $85,000 - $95,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Assistant in Nursing
Queensland Government —Toowoomba QLD
- Temporary
- Nursing
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All Rounder Admin Assistant - Aged care

Professional and Leading Care Services -
Homebush NSW

Quick Apply

Job Details

Part-time
$27 - $30 an hour
1 hour ago

Qualifications

CRM software
CPR Certification
Microsoft Office
Administrative experience
Home care
First Aid Certification
Working with Children Check
Communication skills
Time management

Full Job Description

Job Description- All Rounder Admin Assistant (Full time)

Position Overview: We are seeking an experienced and highly organised Aged Care Administration Assistant to join our growing team. This role is responsible for supporting the day-to-day administrative operations of our aged care services, ensuring efficient coordination of care, maintaining accurate client records, and providing exceptional customer service to clients, families, and staff.

The successful candidate will work closely with management, care staff, clients, and external stakeholders to ensure smooth service delivery while maintaining compliance with aged care standards and organisational policies.

Key Responsibilities:

Administration & Office Support

Manage day-to-day administrative activities of the office.
Answer incoming phone calls, emails, and general enquiries professionally.
Maintain accurate filing systems, both electronic and paper-based.
Prepare letters, reports, meeting minutes, and other documentation.
Manage office supplies and inventory.
Support management with general administrative duties and special projects.

Client Administration

Create and maintain accurate client records within the organisation's CRM system.
Process new client referrals, admissions, and documentation.
Ensure all client information is kept confidential and up to date.
Coordinate appointments, assessments, and service bookings.
Maintain regular communication with clients, families, and healthcare professionals.

Staff Administration

Assist with staff onboarding and maintaining employee records.
Monitor staff compliance documents, including expiry dates of mandatory certifications.
Support recruitment administration and document management.
Maintain accurate staff files and compliance records.

Scheduling & Coordination

Assist with scheduling client services and coordinating care staff where required.
Liaise with care staff regarding schedule changes and client requirements.
Support efficient allocation of services to meet client needs.

Compliance & Documentation

Ensure documentation complies with Aged Care Quality Standards and organisational policies.
Maintain accurate records and documentation.
Assist with audits, compliance reporting, and quality improvement activities.
Support accreditation and regulatory requirements.

Customer Service

Provide professional and compassionate service to clients and their families.
Respond promptly to enquiries and resolve administrative issues.
Build positive relationships with clients, staff, and external stakeholders.

Quality Improvement

Assist in maintaining quality systems and continuous improvement initiatives.
Identify opportunities to improve administrative processes and service delivery.
Participate in staff meetings and ongoing training.

General Duties

Support company events, meetings, and promotional activities when required.
Assist other departments as needed.
Perform additional administrative duties as directed by management.

Note: This job description is intended to outline this role's general scope of responsibilities. It is not an exhaustive list of duties, and additional tasks may be assigned based on the company's needs. The role of an Admin requires flexibility, adaptability, and a commitment to improving the lives of individuals.

Qualifications & Requirements:

Essential

Minimum 2+ years of experience in an administrative role within the Aged Care, Community Services, Disability, Healthcare, or Allied Health sector.
Knowledge of the Australian Aged Care system and Aged Care Quality Standards.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
High level of computer literacy, including Microsoft Office Suite.
Experience using client management or CRM systems.
Ability to work independently and collaboratively within a team.
Strong attention to detail and ability to manage multiple priorities.
Professional, compassionate, and client-focused approach.
Excellent problem-solving and organisational abilities.

Desirable

Experience with scheduling or rostering.
Experience working in a community or home care environment.

Pre-Employment Requirements:

The successful applicant must hold or be willing to obtain before commencing employment:

NDIS Worker Screening Check
Working With Children Check (WWCC)
National Police Check
Current First Aid Certificate (HLTAID011 or equivalent)
Current CPR Certificate (HLTAID009 or equivalent)

What We Offer

Supportive and friendly team environment.
Ongoing training and professional development opportunities.
Opportunity to make a meaningful difference.
Career growth within a growing aged care organisation.

If you are an experienced administrator who is passionate about delivering high-quality aged care services and enjoys working in a fast-paced, people-focused environment, we would love to hear from you. Apply today and become part of our dedicated team.

Job Type: Part-time

Pay: $27.00 – $30.00 per hour

Application Question(s):

Do you have experience working with the NDIS?
How would you rate your technology Adaptability ?

Experience:

Administration: 1 year (Preferred)
Aged care: 2 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

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