Introduction:
About the Role
We are seeking an experienced and highly capable Senior Administration Assistant to provide critical business support to our Leadership Team and manufacturing function. This is a pivotal role that sits at the centre of the business, helping to drive organisation, coordination and operational effectiveness across the site.
As the Senior Administration Assistant, you will act as the coordination hub for the Marand leadership team and manufacturing operations. You will be responsible for ensuring key business activities are effectively coordinated, administrative processes run smoothly, and important actions and commitments are tracked through to completion.
This is a diverse and fast-paced role that requires initiative, sound judgement, exceptional organisational skills and the ability to work confidently with stakeholders at all levels of the organisation.
Key Responsibilities
- Provide professional administrative support to the Leadership Team.
- Coordinate leadership meetings, prepare agendas, distribute materials and track actions to completion.
- Manage document control processes and support compliance-related administration activities.
- Provide administrative support to manufacturing and operational teams.
- Prepare reports, presentations and business correspondence.
- Coordinate site events, leadership workshops and business initiatives.
- Manage competing priorities and ensure critical activities are appropriately scheduled and completed.
- Support effective communication and information flow across the business.
- Maintain accurate records, documentation and filing systems.
- Assist with continuous improvement initiatives that enhance business efficiency and effectiveness.
What We're Looking For
We are looking for someone who thrives on bringing structure, organisation and follow-through to a busy operational environment.
You will ideally bring:
- Significant experience in a senior administration, executive assistant, office management or business support role.
- Exceptional organisational and time management skills.
- Strong ability to coordinate multiple activities and manage competing priorities.
- Excellent written and verbal communication skills.
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- Strong attention to detail and commitment to accuracy.
- Experience preparing reports, presentations and meeting documentation.
- Ability to maintain confidentiality and exercise professional judgement.
- A proactive approach with the confidence to identify issues and implement solutions.
- Experience working within manufacturing, engineering, defence, construction or other operational environments will be highly regarded.
Personal Attributes
The successful candidate will be:
- Highly organised and dependable.
- Professional, approachable and collaborative.
- Self-motivated and proactive.
- Adaptable and resilient in a dynamic environment.
- Comfortable engaging with stakeholders at all levels.
- Focused on delivering high-quality outcomes and exceptional service.
Why Join Marand?
At Marand Precision Engineering, you will be part of an organisation that delivers innovative engineering and manufacturing solutions that make a real impact. You will work alongside talented professionals in a collaborative environment where your contribution is valued and where you can play a key role in supporting business success.
We proudly support ADF Reserves with paid Defence Reservist Leave.
Early Friday finish.
Social club and monthly BBQ.
Attractive hourly rates with the ability for overtime.
Fantastic opportunity to grow and explore your career.
Opportunities for further training and career development.
Be part of an exciting, high-growth industry and work on meaningful projects
If you are an experienced administrator who enjoys coordinating people, processes and priorities, we would love to hear from you.
Skills and Experiences:
Additional Requirements:
Due to the nature of our work and the requirements of our customers, applicants may need to meet ITAR (International Traffic in Arms Regulations) and/or EAR (Export Administration Regulations) compliance as part of employment eligibility. Successful applicants are also required to undergo a current police check. We make employment decisions based on merit, and we encourage applications from people of all backgrounds.
Please note that any correspondence in relation to your application will be sent from
[email protected].
To find out more about Marand visit https://www.marand.com.au/
