In-Demand Assistant administrator Jobs

Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
2h
Administration Assistant
iCare External —Gosford NSW
- $78,000 a year
- Contract
- Hybrid work
- Management
- Customer service
- Office
- Employee assistance program
- Gym membership
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Administration Assistant - Parts
Liebherr-Australia Pty. Ltd. —Sydney NSW
- Overtime
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Live Nation —Sydney NSW
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- Microsoft Powerpoint
- Microsoft Word
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Dental Nurse/Dental administrator
Neni's Tanunda dental centre —Tanunda SA
- $28 - $36 an hour
- Part-time
- Anatomy knowledge
- Management
- No experience needed
Quick Apply
Retail Leader / Senior Retail Assistant (Dispensary Knowledge Preferred)
TerryWhite Chemmart —Happy Valley SA
- $29.27 - $33.00 an hour
- Part-time
- Customer service
- Organisational skills
- In-person
- Employee discount
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Administration Assistant
Crawford & Company Australia Pty Ltd —New South Wales
- Full-time
- Microsoft Excel
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Child Care Administration Assistant (Permanent Part-Time)
Fairfield Heights Childcare & Preschool —Fairfield Heights NSW
- $25.55 - $34.00 an hour
- Part-time
- Childcare
- Management
- Microsoft Office
- Parental leave
Quick Apply
9d
Casual Workplace Coordinator
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Part-time
- Microsoft Excel
- Customer service
- Data analysis skills
- Health insurance
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Quick Apply
Assistant Shop Manager
Trailer Repair Centre —Braeside VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Accounts Payable Officer
Civilmart - Precast Civil Industries —Altona VIC
- Contract
- Microsoft Excel
- ERP systems
- Administrative experience
1d
Assistant Property Manager
Colliers —Greater Adelaide SA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8d
Senior Administrator / Executive Assistant
VM Drilling PTY LTD —Kalgoorlie WA
- Full-time
- Organisational skills
Quick Apply
13d
Personal Assistant
Carlin Team —Palmyra WA
- $53,683.55 - $100,274.76 a year
- Urgently hiring
- CRM software
- Sales
- In-person
Quick Apply
8d
Administration Assistant
Kelly+Partners Accountants —Bendigo VIC
- Full-time
- Management
- Customer service
- Office
- Employee assistance program
7d
Pro Bono & Responsible Business Assistant
CBP Lawyers —Sydney NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Assistant Director, Finance Applications | Full-time Permanent
City and Environment —Canberra ACT
- $127,597 - $136,873 a year
- Full-time
- Finance
- Accounting
9d
Administration Officer - Ceduna Casual Pool
SA Health —Eyre Peninsula SA
- $32.81 - $34.32 an hour
- Call employer
- Casual pool
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance program
Site Assistant
EROS Construction Pty Ltd —Rhodes NSW
- From $56,000 a year
- Full-time
- Administrative experience
- Computer skills
- Construction experience
Quick Apply
1d
Company Secretariat & EA Board Administrator
Metcash —Macquarie Park NSW
- Hybrid work
- Microsoft Powerpoint
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9d

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Office Administrator & Personal Assistant

STC Lawyers and Associates
Burwood NSW

Quick Apply

Job Details

Permanent | Full-time | Fixed term
From $55,000 a year
2 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Investment
Mandarin
Microsoft Excel
Microsoft Outlook
Law
Customer service
Cantonese
English
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management
Office experience

Full Job Description

Office Administrator & Personal Assistant

Location: Burwood, NSW
Employment Type: Full-time (On-site)

Company Description

STC Lawyers & Associates is a specialist Australian immigration law firm based in Sydney. We provide strategic legal advice and representation across a broad range of Australian visa matters, including employer-sponsored visas, skilled migration, business and investment visas, partner visas, appeals, and Ministerial Intervention.

With more than 1,000 successful cases, our firm is recognised for delivering practical, client-focused solutions while maintaining the highest professional standards. We serve clients across Australia and internationally through both in-person and virtual consultations, with services available in English, Mandarin and Cantonese.

As our firm continues to grow, we are seeking a highly organised, proactive and professional Office Administrator & Personal Assistant to support the daily operations of the office and provide executive assistance to the Principal Lawyer.

Role Description

This is a full-time, on-site position based in Burwood, NSW.

The Office Administrator & Personal Assistant plays a key role in ensuring the efficient operation of the firm by managing office administration, coordinating schedules, supporting legal staff, and providing executive assistance to the Principal Lawyer. This position requires excellent organisational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Administration

Manage day-to-day office operations and ensure the office runs efficiently.
Answer and direct incoming telephone calls and emails professionally.
Welcome clients and visitors and provide exceptional customer service.
Schedule appointments, meetings and conference calls.
Maintain electronic and physical filing systems.
Prepare, proofread and format legal correspondence and administrative documents.
Assist with document scanning, printing, binding and file preparation.
Maintain office supplies and coordinate orders with suppliers.
Liaise with couriers, service providers and building management.
Coordinate office maintenance and equipment servicing.
Assist with onboarding new staff and maintaining office procedures.
Support lawyers and migration agents with general administrative tasks.

Personal Assistant Duties

Manage the Lawyers' and Managers' diary, appointments and travel arrangements.
Coordinate meetings and prepare agendas where required.
Monitor emails and assist with prioritising correspondence.
Follow up outstanding tasks and deadlines.
Assist with preparing presentations, reports and meeting materials.
Handle confidential information with discretion and professionalism.
Assist with event coordination, networking functions and business meetings.
Support business development activities and special projects as required.

Client & Practice Support

Maintain accurate client records within the firm's practice management system.
Assist with preparing engagement documents and client correspondence.
Monitor document requests and follow up outstanding client information.
Ensure administrative compliance with firm procedures.
Provide administrative support for marketing events and seminars when required.

Qualifications & Skills

Previous experience in office administration, executive assistance or a similar administrative role.
Excellent organisational and time management skills.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple tasks and work under pressure.
Professional presentation and customer service skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive attitude.
Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
Experience using practice management or CRM software is highly regarded.
Experience within a legal or professional services environment is advantageous but not essential.
Fluency in English is required. Mandarin and/or Cantonese language skills are highly regarded.

About You

You are highly organised, dependable and proactive, with the ability to anticipate needs before they arise. You enjoy working in a fast-paced professional environment, take pride in delivering high-quality administrative support, and have excellent interpersonal skills. You can manage competing priorities while maintaining accuracy, confidentiality and exceptional client service.

If you are looking to build a long-term career within a dynamic and growing law firm, we would love to hear from you.

Pay: From $55,000.00 per year

Application Question(s):

Have you previously worked in a legal, accounting, or other professional services environment?
Are you available to work full-time from our Burwood office, Monday to Friday from 10am to 6.30pm?
Do you have unrestricted working rights in Australia?
What are your salary expectations (excluding super)?
Do you speak any languages other than English?
Which Microsoft Office applications are you confident using?

Experience:

office administration or personal assistant role: 1 year (Preferred)

Work Location: In person

Quick Apply

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