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Administration Officer

Employment Hero -
Melbourne VIC

Apply Now

Job Details

Permanent | Part-time
$81,496 - $98,955 a year
7 hours ago

Qualifications

Administrative experience
Records management
Recruiting
AI
Communication skills
Time management

Full Job Description

AI Job Summary

Demonstrated experience providing efficient administrative support in a fast-paced corporate or government environment.
Experience in HR administration, including recruitment and onboarding paperwork.
Experience in contract administration and records management (e.g., tracking milestones, updating registers, improving~f

Role Type

Permanent • Part-time • Associate

Pay Rate

$81,496 AUD – $98,955 AUD (Annum)

Description

Location: AgriBio, Centre for AgriBioscience, Bundoora, VIC (Hybrid)

Salary: $81,496 – $98,955 (pro rata) plus statutory super

Tenure: Ongoing | FTE: 0.5 Part-Time

This ongoing 0.5 FTE part-time role offers flexibility in the arrangement of working hours while providing the opportunity to contribute to a small, collaborative team where your work will have visible impact across the business. AVS has team office days on Tuesdays and Thursdays, and you’ll need to work at least one of those days from our Bundoora office each week. Beyond that, we’ll work with you to create a schedule that suits both you and the business.

About AVS

At AVS, we don’t just work in science – we turn science into impact. As a key bridge between cutting-edge research and industry, we’re on a mission to unlock value from Victoria’s ag-tech innovations that deliver real economic, environmental and societal benefits, turning discoveries into practical solutions that strengthen Victoria’s agricultural sector. AVS is a private company beneficially owned by the Victorian Government.

About the Role

This is an ongoing position reporting to our Executive Assistant & Office Manager, providing administrative support across the whole business. In a team of approximately 20 people, you’ll have visibility across every part of the organisation and opportunities to contribute to improving how we work.

You’ll work across HR administration, contract administration, records management, meeting coordination, procurement support and the connective work that keeps a small organisation running well.

You’ll see how everything fits together, build relationships across the business, and have genuine scope to improve how things are done, not just follow existing processes.

A typical fortnight might include supporting a recruitment process and onboarding paperwork for a new starter, coordinating meetings, tracking contract milestones, processing invoices, updating registers, managing office supplies, and finally fixing a records process that’s been annoying everyone for months.

If you’re someone who enjoys bringing order to complexity and making things run smoothly, you’ll find plenty to get stuck into.

About You

You’ll likely bring:

Experience in an administration, business support or office coordination role
Strong organisation and time management skills
Excellent attention to detail and accuracy
Confident written and verbal communication skills
Strong digital skills and the ability to quickly learn new systems
Sound judgement and discretion when handling confidential information
A proactive mindset and a willingness to improve processes and ways of working

Most importantly, you will be someone who takes pride in producing quality work, builds positive working relationships, and thrives in a varied role. You’ll be comfortable balancing multiple priorities, working independently when needed and contributes to an efficient, supportive and professional workplace.

What we offer

Genuine flexibility and hybrid working arrangements
An ongoing role offering breadth and variety
The opportunity to work closely with senior leaders and gain exposure across all areas of the business
A friendly, supportive and collaborative team environment
Opportunities to broaden your skills and experience

How to Apply

If you’re an experienced administrator looking for meaningful work, genuine flexibility and the chance to make a visible contribution in a small, high-performing organisation, we’d love to hear from you.

Submit your resume and a brief cover letter summarising your skills, experience, and how you meet the Key Selection Criteria in the position description. For a copy of the Position Description please visit: https://employmenthero.com/jobs/position/agriculture-victoria-services-pty-ltd-administration-officer-mal4s/

Applications close: 11.59pm on 30 August 2026.

Contact: For a confidential conversation, please contact Jasmine Aquilina-Borg, Executive Assistant & Office Manager, at [email protected].

AVS values diversity and is committed to providing a safe and inclusive environment. We encourage applications from people of all backgrounds.

Preferred candidates will be required to undertake pre-employment screening, including a Nationally Coordinated Criminal History Check.

Position Description

View Position Description

Apply Now

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