In-Demand Documentation officer Jobs in Melbourne Vic

Administration & HR Officer
GUARDIAN HEALTHCARE SERVICES PTY LTD —Coburg VIC
- $35 - $38 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health insurance
Quick Apply
7d
Administration Officer
People's First Choice Australia —Braybrook VIC
- From $30 an hour
- Temporary
- Office
- Administrative experience
- In-person
Quick Apply
3d
Technical Support Officer - Education
OZCOM TECHNOLOGY GROUP —Hoppers Crossing VIC
- From $34 an hour
- Part-time
- In-person
Quick Apply
7d
Freight Air Cargo Examination Officer
ISS —Melbourne VIC
- Part-time
- On-the-job training
- Employee assistance program
Executive Assistant to CEO & Office Manager
ToyMonster International —St Kilda VIC
- $90,000 - $110,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Employee discount
Quick Apply
7d
Position Title OHS Administration Officer, North Western Victoria Region
Government schools —Melbourne VIC
- $79,589 - $96,780 a year
- Part-time
- Microsoft Word
- Customer service
- Microsoft Office
- Annual leave
13h
Administration Officer
EACH —Ringwood VIC
- $43.73 an hour
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
1d
Administration Officer
Villa Maria Catholic Homes —Mulgrave VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
Customer Solutions Officer
Villa Maria Catholic Homes —Mulgrave VIC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Parental leave
- Employee assistance program
13d
Environmental Officer
Tibaldi (Aust) Pty Ltd —Clayton VIC
- $90,000 - $95,000 a year
- Full-time
- Research
- In-person
- Communication skills
- Travel reimbursement
- Work from home
Quick Apply
7d
Security Officer - Gatehouse
Certis Group —Port Melbourne VIC
- Night shift
- Customer service
- First Aid Certification
- Communication skills
- Employee assistance program
- Employee discount
Customer Service Team Leader
Auto & General Holdings —Malvern VIC
- Customer service
- Office
- In-person
- Parental leave
- Employee discount
Quick Apply
Experienced Female Support Workers – Aged Care and NDIS | South Eastern and Eastern Suburbs
First In Caring —Melbourne VIC
- $30.33 - $43.24 an hour
- Clinic
- Bachelor's degree
- First Aid Certification
- Travel reimbursement
- Professional development assistance
Quick Apply
9d
Customer Engagement Officer
NeuroRehab Allied Health Network —Deer Park VIC
- $32.67 an hour
- Full-time
- Hybrid work
- Administrative experience
- Clinic
- Organisational skills
- Employee assistance program
19h
Security Officer
Z Protection Services —Melbourne VIC
- $35.53 - $78.16 an hour
- CPR Certification
- Management
- Customer service
Quick Apply
OurDNA Data Integration Project Officer
Murdoch Childrens Research Institute —Parkville VIC
- $86,165 - $99,946 a year
- Full-time
- Hybrid work
- Master's degree
- Communication skills
7d
Operational Communications Technical Officer
Emergency Services Telecommunications Authority (ESTA) —Burwood East VIC
- Full-time
- Free parking
- Employee assistance program
6d
HR (Recruitment and Compliance) Manager
Vicpro security pty ltd —Altona North VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Microsoft Office
- Human resources
- Work from home
Quick Apply
Education Administration Officer
Knowbal Migration and Education —Williams Landing VIC
- Full-time
- CRM software
- Customer service
- Office
Quick Apply
Clinic Practice Officer
VPATS Pty Ltd —Box Hill VIC
- $75,000 - $77,500 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
Quick Apply
3d

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Administration & HR Officer

GUARDIAN HEALTHCARE SERVICES PTY LTD -
Coburg VIC

Quick Apply

Job Details

Subcontract | Casual
$35 - $38 an hour
7 days ago

Benefits

Travel reimbursement
Health insurance
Professional development assistance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Administrative experience
Driver Licence
Recruiting
Organisational skills
Computer skills
AI
Communication skills
Office experience

Full Job Description

Administration & HR Officer

About Us

Guardian Healthcare Services is dedicated to providing high-quality, personalised support that enhances the lives of our participants and their families. We are committed to delivering efficient, effective, and individualised services aligned with the Aged Care and NDIS Outcomes Frameworks.

We are a growing organisation focused on delivering exceptional support services and are seeking an organised, proactive, and reliable Administration & HR Officer to join our team.

This is an ongoing casual position working full-time hours (Monday to Friday, 9:00am – 5:00pm) in a small, friendly, and fast-paced office environment.

Pay rate: From $35.00 per hour plus superannuation, depending on experience.

About the Role

As the Administration & HR Officer, you will play an important role in supporting the day-to-day operations of the business. This is a diverse position that combines administration, client support, HR administration, and rostering assistance.

Your responsibilities will include:

General office administration and reception duties.
Answering phone calls and responding to enquiries from clients, families, support workers, and other stakeholders.
Maintaining accurate client and employee records.
Assisting with staff onboarding, inductions, and compliance requirements.
Following up and collecting required documents from employees and contractors.
Assisting with recruitment activities, including scheduling interviews and coordinating onboarding processes.
Developing, maintaining, and communicating staff rosters.
Managing roster changes, staff absences, and shift replacements.
Data entry, filing, document management, and record keeping.
Preparing correspondence, reports, and other administrative documentation.
Supporting management with day-to-day operational and administrative tasks.
Ensuring records and processes comply with NDIS, Aged Care, and company requirements.
Building positive relationships with clients, families, staff, and external stakeholders.

About You

To be successful in this role, you will have:

Previous administration or office support experience.
Strong organisational skills and excellent attention to detail.
The ability to manage multiple tasks and work effectively in a busy environment.
Excellent communication and interpersonal skills.
Confidence communicating with clients, families, staff, and management.
Sound computer skills and experience using Microsoft 365, including Outlook, Word, Excel, and Teams.
The ability to learn new software and digital systems quickly.
Confidence using modern technology and AI tools to improve productivity and efficiency.
A proactive approach and willingness to take initiative.
The ability to work independently as well as part of a team.
Experience in HR administration, onboarding, recruitment support, rostering, NDIS, Aged Care, or Community Services will be highly regarded.

Essential Requirements

Current Driver's Licence and access to a reliable vehicle.
NDIS Worker Screening Check (or willingness to obtain).
National Police Check (or willingness to obtain).
Proof of eligibility to work in Australia.

Benefits & Culture

At Guardian Healthcare Services, we value our employees and are committed to creating a supportive and positive workplace culture.

We offer:

A friendly and supportive team environment.
Ongoing training and professional development opportunities.
Opportunities for growth within a developing organisation.
Meaningful work that positively impacts the lives of participants and their families.

How to Apply

If you believe you have the skills and experience to succeed in this role, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your experience and suitability for the position.

Job Types: Subcontract, Casual

Pay: $35.00 – $38.00 per hour

Benefits:

Professional development assistance
Travel reimbursement

Ability to commute/relocate:

Coburg VIC 3058: Reliably commute or planning to relocate before starting work (Required)

Experience:

Microsoft Office: 2 years (Preferred)
Administration: 2 years (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

documentation officer jobs in melbourne vic

Administration & HR Officer

Administration Officer

Technical Support Officer - Education

Freight Air Cargo Examination Officer

Executive Assistant to CEO & Office Manager

Position Title OHS Administration Officer, North Western Victoria Region

Administration Officer

Administration Officer

Customer Solutions Officer

Environmental Officer

Security Officer - Gatehouse

Customer Service Team Leader

Experienced Female Support Workers – Aged Care and NDIS | South Eastern and Eastern Suburbs

Customer Engagement Officer

Security Officer

OurDNA Data Integration Project Officer

Operational Communications Technical Officer

HR (Recruitment and Compliance) Manager

Education Administration Officer

Clinic Practice Officer

I want to receive the latest job alert for documentation officer in melbourne vic

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