In-Demand Documentation officer Jobs in Melbourne, Vic

Administration Officer
People's First Choice Australia —Braybrook VIC
- From $30 an hour
- Temporary
- Office
- Administrative experience
- In-person
Quick Apply
4d
Administration & HR Officer
GUARDIAN HEALTHCARE SERVICES PTY LTD —Coburg VIC
- $35 - $38 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health insurance
Quick Apply
8d
Technical Support Officer - Education
OZCOM TECHNOLOGY GROUP —Hoppers Crossing VIC
- From $34 an hour
- Part-time
- In-person
Quick Apply
8d
Freight Air Cargo Examination Officer
ISS —Melbourne VIC
- Part-time
- On-the-job training
- Employee assistance program
Executive Assistant to CEO & Office Manager
ToyMonster International —St Kilda VIC
- $90,000 - $110,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Employee discount
Quick Apply
8d
Environmental Officer
Tibaldi (Aust) Pty Ltd —Clayton VIC
- $90,000 - $95,000 a year
- Full-time
- Research
- In-person
- Communication skills
- Travel reimbursement
- Work from home
Quick Apply
7d
Position Title OHS Administration Officer, North Western Victoria Region
Government schools —Melbourne VIC
- $79,589 - $96,780 a year
- Part-time
- Microsoft Word
- Customer service
- Microsoft Office
- Annual leave
1d
Administration Officer
Villa Maria Catholic Homes —Mulgrave VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
ICT Customer Support Officer
Your Business Listing Pty Ltd —South Melbourne VIC
- $80,000 - $90,000 a year
- Full-time
- CRM software
- Computer Science
- Customer service
Quick Apply
5h
Customer Solutions Officer
Villa Maria Catholic Homes —Mulgrave VIC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Parental leave
- Employee assistance program
14d
Customer Service Team Leader
Auto & General Holdings —Malvern VIC
- Customer service
- Office
- In-person
- Parental leave
- Employee discount
Quick Apply
Security Officer - Gatehouse
Certis Group —Port Melbourne VIC
- Night shift
- Customer service
- First Aid Certification
- Communication skills
- Employee assistance program
- Employee discount
Administration Officer
EACH —Ringwood VIC
- $43.73 an hour
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
2d
Operational Communications Technical Officer
Emergency Services Telecommunications Authority (ESTA) —Burwood East VIC
- Full-time
- Free parking
- Employee assistance program
7d
Security Officer
Z Protection Services —Melbourne VIC
- $35.53 - $78.16 an hour
- CPR Certification
- Management
- Customer service
Quick Apply
Customer Engagement Officer
NeuroRehab Allied Health Network —Deer Park VIC
- $32.67 an hour
- Full-time
- Hybrid work
- Administrative experience
- Clinic
- Organisational skills
- Employee assistance program
1d
OurDNA Data Integration Project Officer
Murdoch Childrens Research Institute —Parkville VIC
- $86,165 - $99,946 a year
- Full-time
- Hybrid work
- Master's degree
- Communication skills
8d
Education Administration Officer
Knowbal Migration and Education —Williams Landing VIC
- Full-time
- CRM software
- Customer service
- Office
Quick Apply
Clinic Practice Officer
VPATS Pty Ltd —Box Hill VIC
- $75,000 - $77,500 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
Quick Apply
4d
Billing Support Officer - Pathology
Peter MacCallum Cancer Centre —Parkville VIC
- $69,438 - $76,764 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Management
- Annual leave
1d

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Administration Officer

People's First Choice Australia -
Braybrook VIC

Quick Apply

Job Details

Temporary | Casual
From $30 an hour
4 days ago

Qualifications

Administrative experience
Working with Children Check
Communication skills
Medical receptionist
Office experience

Full Job Description

People’s First Choice Australia is an accredited provider of NDIS Disability Services in Victoria.

People’s First Choice Australia conducts its business with integrity, respect, and fairness and in compliance with all relevant laws, regulations, codes and standards. All employees have personally committed to the highest ethical standards of behaviour in their dealing with clients and their families, the organisation and with each other. Our directors expect a culture in which ethical conduct is recognised, valued and exemplified at all levels. We support an approach that is: professional, flexible, reliable, empowering of individuals, person-centred, collaborative, and accountable.

We are seeking an enthusiastic, professional person to assist with the day-to-day functions of a Customer Service/Receptionist. Applicants must have an ability to work as a member of a team and have the ability to multi-task. Must have 1 year or more experience in the field.

Attention to detail and previous experience is essential.

Your role:

You are the first point of contact for our clients and staff. You must be professional and always treat people courteously.

The Administration Officer provides a range of administration and support services to meet the needs of the office, executive and client services staff. To be effective, the Administration Officer must work collaboratively with all staff particularly the management team.

To be considered for this role you must be able to demonstrate the following:

Experience as a medical receptionist or with an NDIS provider (essential)

Proficiency in Office applications and administrative systems

Strong Organisational, time management, and multitasking abilities

Effective communication and interpersonal skills for liaising with staff, participants and stakeholders

Attention to detail and accuracy in financial and administrative processes

Ability to work independently and collaboratively within a team

Knowledge of the NDIS Program

Experience in the use of Brevity (desirable) or training provided.

Professional telephone etiquette

Ability to prioritise workloads.

Personal Attributes:

Customer Focus: Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships.

Teamwork & Collaboration (Building Positive Working Relationships):

Building positive and collaborative relationships to facilitate the accomplishment of goals

Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message

Stress Tolerance: Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organisation

Managing Conflict: Dealing effectively with others in an antagonistic situation; using appropriate inter-personal styles and methods to reduce tension or conflict between two or more people.

Safety Awareness: Identifying and correcting conditions that affect employee safety; upholding safety standards

Duties of this role may include but are not limited to the following:

Ensure the general office administration requirements of Peoples First Choice Australia’s main office are met including office supplies, equipment, cleaning and maintenance

Reception duties including:

screening calls
responding to general telephone and email enquires
Ensure timely and effective response/referral of queries through the online chat program
Establish and maintain a range of basic databases and records systems including; mailing lists office records, others as required
Develop and maintain a database of local services
Process inward and outward mail
Filing including all personnel files, ensuring that these are up to date with the required documentation
Take minutes at board meetings and distribute meeting documents through the chairperson
Support the general administrative requirements of the organisation including:
Managing Petty Cash
Collate and submit staff time sheets for payroll processing
Assist with general bookkeeping duties using Brevity
Maintain the Customer Complaints and Feedback Register including issuing the initial acknowledgement
Be responsible for undertaking regular evacuation procedures
Provide support to management as required
Maintain a clean and welcoming office environment for our clients, staff and visitors
Contribute to the continuous improvement of PFCA by sharing ideas, participating in staff meetings, raising issues, questioning the way we do things and offering solutions
Adhere to organisational policies and procedures relating to Work Health & Safety, and contributing to a safe work environment
Assist in the collation of employment applications for new employees including communicating interview times with applicants.
Assist in screening and interviewing of office staff
Assisting with the rostering of support workers/NDIS consumers on the Brevity System

------------------------------------------------------------------------------------

Hold a valid and current Victorian driving licence.

Hold a current police check and Victorian working with children’s check.

Full Working Rights to work in Australia

NDIS Workers Screening Check Clearance

NDIS Modules

Pay: From $30.00 per hour

Experience:

Administrative: 1 year (Required)

Licence/Certification:

WWCC E (Required)
NDIS Workers Screening Check Clearance (Required)

Work Location: In person

Quick Apply

Refine Your Search

documentation officer jobs in melbourne, vic

Administration Officer

Administration & HR Officer

Technical Support Officer - Education

Freight Air Cargo Examination Officer

Executive Assistant to CEO & Office Manager

Environmental Officer

Position Title OHS Administration Officer, North Western Victoria Region

Administration Officer

ICT Customer Support Officer

Customer Solutions Officer

Customer Service Team Leader

Security Officer - Gatehouse

Administration Officer

Operational Communications Technical Officer

Security Officer

Customer Engagement Officer

OurDNA Data Integration Project Officer

Education Administration Officer

Clinic Practice Officer

Billing Support Officer - Pathology

I want to receive the latest job alert for documentation officer in melbourne, vic

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