In-Demand Administrative officer Jobs in East Melbourne, Vic

Administrative and Client Services Officer
Empowered Minds Australia —Truganina VIC
- $65,000 - $75,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid training
- Parental leave
Quick Apply
7d
Administration Officer
Maurice Blackburn —Melbourne VIC
- Contract
- Hybrid work
- Administrative experience
- Organisational skills
- In-person
- Parental leave
- Life insurance
4h
Administrative Support Officer
Ambulance Victoria —Doncaster VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
3h
Facilities Officer
University of Melbourne —Parkville VIC
- $85,328 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- Parental leave
7h
Administration Officer
Victoria Police —Melbourne VIC
- Full-time
- Laboratory
- Customer service
- Administrative experience
10d
Scheduling Officer
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Organisational skills
- Communication skills
8d
Administration Officer
JP PARK BUILDING SOLUTIONS —Hawthorn VIC
- $27,500 - $32,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Officer, LTRC
University of Melbourne —Parkville VIC
- $86,943 - $109,163 a year
- Part-time
- Research
- Administrative experience
- Budgeting
- Health insurance
- Parental leave
3d
Administrative Officer - Community
Monash Health —Clayton VIC
- Part-time
- Microsoft Office
- Administrative experience
- EMR systems
- Employee assistance program
7h
Accounts and Admissions Officer
Sacred Heart International College —Melbourne VIC
- $53,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Management
- Administrative experience
Quick Apply
Housing Services Officer
Victorian Government —Melbourne Western Suburbs VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
11d
Administration Officer
Victorian Government —Melbourne Northern Suburbs VIC
- $62,104 - $79,753 a year
- Full-time
- Laboratory
- Customer service
- Administrative experience
10d
Team Support Officer
Explorers Early Learning —Southbank VIC
- Part-time
- Customer service
- Office
- Microsoft Office
Quick Apply
5h
Administration Officer
Hello Home Doctor Service —Melbourne VIC
- From $28 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Scheduling Officer
Victorian Government —Melbourne Western Suburbs VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Organisational skills
- Communication skills
8d
Project Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Part-time
- Hybrid work
- Employee assistance program
11d
Administrative/Property Officer
Victoria Police —Melbourne City Centre VIC
- Weekend availability
- Organisational skills
- Computer skills
- Communication skills
14d
Customer Service/Administration Officer
Conveyor Belts Australia Pty Ltd —Thomastown VIC
- $27 - $35 an hour
- Sales
- Customer service
- Analysis skills
Quick Apply
2d
Recruitment Support Administrator
Victoria Police —Melbourne City Centre VIC
- $62,104 - $70,930 a year
- Full-time
- Administrative experience
- Data entry
- Office experience
7h
Administration Support Officer
Court Services Victoria —Melbourne City Centre VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
11d

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Administrative and Client Services Officer

Empowered Minds Australia
Truganina VIC

Quick Apply

Job Details

Permanent | Full-time
$65,000 - $75,000 a year
7 days ago

Benefits

Paid training
Employee mentoring program
Parental leave
Employee assistance program
Professional development assistance
Maternity leave
Referral program
Salary packaging
Opportunities for promotion

Qualifications

Customer service
Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Front desk
Working with Children Check
Communication skills
Time management

Full Job Description

Administrative & Client Services Officer (Full-Time)

Truganina, VIC
Full-Time
$65,000-$75,000 + Super + Professional Development + EAP + Career Progression

About Empowered Minds Australia

Empowered Minds Australia is a growing multidisciplinary allied health practice providing psychology, speech pathology, occupational therapy, behaviour support and early intervention services to children, adults and families.

Our team is passionate about delivering neuroaffirming, trauma-informed and culturally responsive care that empowers people to achieve meaningful outcomes.

As our organisation continues to grow, we’re looking for an organised, proactive and people-focused Administrative & Client Services Officer to become an integral part of our team.

This is more than an administration role. You’ll be the person who helps keep our clinic running smoothly, supports our clinicians to provide exceptional care, and creates a welcoming experience for every client and family who walks through our doors.

About the Role

As the first point of contact for our organisation, you’ll play a key role in ensuring our clinic operates efficiently while providing outstanding service to clients, families, clinicians and external stakeholders.

Key Responsibilities

Welcome clients and visitors to the clinic with professionalism and warmth.
Answer phone calls and respond to email enquiries.
Schedule appointments and manage clinician calendars across multiple disciplines.
Coordinate client onboarding, including service agreements, consent forms and intake documentation.
Maintain accurate client records within our practice management systems.
Support appointment reminders, cancellations, rescheduling and waitlist management.
Assist with Medicare, NDIS, private billing and general administrative tasks.
Support compliance by maintaining accurate documentation and records.
Assist with office administration, supplies and reception presentation.
Provide administrative support to the leadership and clinical teams as required.

About You

We’re looking for someone who is organised, reliable and enjoys creating structure in a busy environment.

You’ll ideally have:

Previous administration or reception experience (healthcare, allied health or NDIS experience highly regarded).
Excellent communication and customer service skills.
Strong organisational and time management abilities.
High attention to detail and accuracy.
Confidence using Microsoft Office, Google Workspace and practice management systems (or the ability to learn quickly).
The ability to manage competing priorities while remaining calm and professional.
A proactive approach with the confidence to take initiative and work independently.

Essential Requirements

Current Working with Children Check
Current NDIS Worker Screening Check (or willingness to obtain)
Current National Police Check
Current Driver’s Licence

What We Offer

At Empowered Minds Australia, we believe investing in our people leads to better outcomes for our clients.

Our team enjoys:

Competitive salary based on experience
Ongoing professional development and paid training opportunities
Access to an Employee Assistance Program (EAP)
A supportive, collaborative and values-driven team culture
Genuine opportunities for career progression
A modern multidisciplinary clinic based in Truganina
A workplace that values wellbeing and work-life balance
The opportunity to make a meaningful difference in the lives of children, adults and families every day

How to Apply

If you’re passionate about delivering exceptional client service and want to grow your career within a supportive and expanding organisation, we’d love to hear from you.

Please submit your:

Resume
Short cover letter outlining why you’d like to join Empowered Minds Australia

Email: [email protected]

Applications will be reviewed as they are received, so we encourage you to apply early.

Diversity & Inclusion

Empowered Minds Australia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels respected, valued and supported. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse backgrounds, people with disability and neurodivergent individuals.

Job Types: Full-time, Permanent

Pay: $65,000.00 – $75,000.00 per year

Benefits:

Employee mentoring program
Maternity leave
Professional development assistance
Referral program
Salary packaging

Ability to commute/relocate:

Truganina VIC 3029: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

Tell us briefly what makes you the right fit?

Experience:

administration or client services: 1 year (Preferred)

Licence/Certification:

Working with Children Check (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrative officer jobs in east melbourne, vic

Administrative and Client Services Officer

Administration Officer

Administrative Support Officer

Facilities Officer

Administration Officer

Scheduling Officer

Administration Officer

Administrative Officer, LTRC

Administrative Officer - Community

Accounts and Admissions Officer

Housing Services Officer

Administration Officer

Team Support Officer

Administration Officer

Scheduling Officer

Project Support Officer

Administrative/Property Officer

Customer Service/Administration Officer

Recruitment Support Administrator

Administration Support Officer

I want to receive the latest job alert for administrative officer in east melbourne, vic

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