In-Demand Project administrator Jobs in Ascot, Qld

Project Finance Administrator
SYSTRA —Brisbane QLD
- Contract
- Microsoft Excel
- Administrative experience
- Construction experience
- Employee assistance program
1h
Contracts Administrator
Viacon Projects —Brisbane QLD
- $90,000 - $110,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
14d
Project Administrator
Abergeldie Complex Infrastructure —Brisbane QLD
- ERP systems
- Microsoft Office
- Administrative experience
Office & Project Administrator
Freyssinet —Eagle Farm QLD
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Estimator/Project Administrator
ASSA ABLOY —Clontarf QLD
- Management
- Sales
- Microsoft Office
Office Administrator
Bespoke Woodcraft —Kippa-Ring QLD
- $28 - $30 an hour
- Part-time
- Office
- Administrative experience
- Construction experience
Quick Apply
Contract Administrator
Koala Fencing Pty Ltd —Sumner QLD
- $80,000 - $110,000 a year
- Full-time
- Sales
- Microsoft Office
- Administrative experience
Quick Apply
22h
Completions Work Pack Administrator
Wood —Lytton QLD
- Full-time
- Administrative experience
- Organisational skills
- SharePoint
Site Administrator
Opella Healthcare Group —Virginia QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Contract Administrator (ANZSCO 511111)
Prekaro Projects —Morningside QLD
- $80,000 - $150,000 a year
- Full-time
- Construction site
- Office
- Microsoft Office
Quick Apply
Contract Administrator
Sai Holdings Pty Ltd —Salisbury QLD
- $79,000 - $120,000 a year
- Full-time
- Management
- Construction site
- Office
Quick Apply
Contract Administrator / Program or Project Administrator
JMD Railtech —Brisbane QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Contract Administrator
Downer Group —Brisbane Airport QLD
- Construction experience
- Negotiation
ESG Administrator
ISS —Brisbane QLD
- Full-time
- Microsoft Excel
- Time management
- Employee discount
Project Administrator - Rail & Metro
SMEC —Brisbane QLD
- Full-time
- CRM software
- Management
- Microsoft Office
- Parental leave
Contract Administrator
AU Ceiling Pty Ltd —Runcorn QLD
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
- Opportunities for advancement
Quick Apply
14d
Contracts Administrator
Innerspace (QLD) Seating & Systems Pty Ltd —Salisbury QLD
- $79,500 - $85,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Microsoft Office
Quick Apply
14d
Site Administrator
Monadelphous —Brisbane QLD
- Customer service
- Microsoft Office
- Organisational skills
CRM Administrator
Hitachi Construction Machinery —Brisbane QLD
- Full-time
- Salesforce
- Office
- Employee discount
Contracts Administrator
GR Engineering Services —Brisbane QLD
- Microsoft Office
- Administrative experience
- Construction experience
- Employee assistance program
Quick Apply
7d

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Project Finance Administrator

SYSTRA -
Brisbane QLD

Apply Now

Job Details

Permanent | Contract
1 hour ago

Benefits

Employee assistance program

Qualifications

Microsoft Excel
Microsoft Dynamics 365
Administrative experience
Construction experience
Communication skills

Full Job Description

BG&E is a civil and structural engineering consultancy, celebrated for our innovative, award-winning designs that prioritise practicality and constructability. Now part of the SYSTRA Group, we continue our decades-long commitment to delivering high-quality technical expertise to our clients – proud to support the ambitious growth of a sustainable and resilient international company.

We partner with clients and stakeholders to challenge the status quo, pushing the boundaries of what’s possible in engineering.

Context:

We are seeking an organized, proactive Project Finance Administrator (PFA) to join our Brisbane team, partnering with our Project Managers to ensure the financial performance, compliance, and smooth operation of our project portfolio.

Missions/Main Duties:

About the Role

As a PFA, you will act as a trusted financial partner to Project Managers (PMs) and Project Directors (PDs). You will oversee the end-to-end financial lifecycle of projects—from setup to month-end reporting, invoicing, subconsultant tracking, and closeout.

Key Responsibilities include:

Chair monthly finance and debtor reviews with Project Directors. Generate and analyze D365 reports to track overall project performance.
Review payment obligations, prepare and issue project invoices/payment claims, and reconcile subcontractor statements and statutory declarations.
Conduct proactive client follow-ups, resolve billing inquiries, and collaborate with legal/management teams on outstanding balances.
Maintain D365 master files, set up new projects/tasks, track variations, and complete end-of-life project closures.
Reconcile subconsultant invoices against purchase orders, review contractor timesheets, and manage monthly invoice accruals.
Guide and support Project Managers on financial processes and help mentor Assistant PFAs within the team.

Profile/Skills:

What You’ll Bring to the Team

Minimum of 3+ years in a financial/project administration role, ideally within an engineering, construction, or professional services consultancy.
Proficiency in financial software (experience with Microsoft Dynamics 365 is highly regarded) and advanced MS Excel skills.
Strong face-to-face, verbal, and written communication skills with a customer-focused, delivery-oriented mindset.
High attention to detail with proven ability to prioritize busy workloads and meet strict month-end deadlines.
A tertiary qualification in Finance, Accounting, or Business is preferred (but not essential).

What do we offer?

Flexible working arrangements to help achieve real work life balance.
Health and wellbeing support via a confidential Employee Assistance Program.
Competitive remuneration.
On-the-job coaching to help you be the best you can be, including leveraging BG&E’s global network of experts to help you realise your professional development goals to grow your career at BG&E.

Gender Equity, Diversity and Inclusion

Equality is part of our DNA – We value who you are – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise the benefits of diversity and encourage our people to be comfortable in bringing their complete self to work.

Wellbeing and Safety

BG&E provides collaborative working environments, which supporting the safety and wellbeing of all employees and stakeholders. As an organisation, we strive to continually mitigate risks, and to improve our safety systems and performance.

Diversity and Inclusion

Equality is part of BG&E’s DNA. We value who you are – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise and celebrate difference and encourage our people and potential candidates to be comfortable in bringing your complete self to work.

Workplace Type: Hybrid

Apply Now

Refine Your Search

project administrator jobs in ascot, qld

Project Finance Administrator

Contracts Administrator

Project Administrator

Office & Project Administrator

Estimator/Project Administrator

Office Administrator

Contract Administrator

Completions Work Pack Administrator

Site Administrator

Contract Administrator (ANZSCO 511111)

Contract Administrator

Contract Administrator / Program or Project Administrator

Contract Administrator

ESG Administrator

Project Administrator - Rail & Metro

Contract Administrator

Contracts Administrator

Site Administrator

CRM Administrator

Contracts Administrator

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