In-Demand Admin assistant Jobs in Springvale, Vic

Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $107,681 a year
- Part-time
- Hybrid work
- Communication skills
- Employee assistance program
11d
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
11d
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
2d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
11d
Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
3d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
12d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
11d
Executive Assistant - Retail Operations South
Australia Post —Richmond VIC
- $108,110 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
9d
Disability Inclusion Administrative Assistant/ Teacher Aide
Victorian Government —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
23h
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Team Assistant (Administration Assistant)
Ashurst LLP —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
2d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
3d
Executive Assistant - Country Road Group
Country Road Group —Melbourne VIC
- Full-time
- Management
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
8d
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
5d
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
12d

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Executive Assistant

Flint International -
Melbourne VIC

Quick Apply

Job Details

Casual | Contract
From $300 a day

Benefits

Work from home

Qualifications

Administrative experience
Bachelor's degree
Calendar management
Organisational skills
AI
Business
Communication skills
Marketing

Full Job Description

We have an open role for the following position:

Executive Assistant - Based in Melbourne or Sydney

What You’ll Do

In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, become familiar with the products, people, and organizational dynamics within Cisco’s Customer Experience (CX) team.
You will handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs.
You will be responsible for figuring out when to refer matters to others, and to whom they should be referred.
You’ll be following up to ensure proper disposition and make sure nothing falls through the cracks.
Become a core member of the ANZ CX Senior Leadership team, attending monthly staff meetings and quarterly all team meetings.
Calendar Management: Manages VP / Directors’ calendar by prioritizing schedules and meetings. For example, which meetings are attended, and who can attend in her/his place should a conflict occur etc.
Meeting Planning and Organizations: Assists VP / Directors in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology (WebEx) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Correspondence/Approvals: Supports VP / Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to confirm the matter is resolved.
Travel: Responsible for making travel itineraries for the VP / Directors. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
Special Projects: Provides analytical support to assist VP / Directors on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports.
Due to the frequent engagement of the VP / Directors across Cisco as a whole, You will collaborate with and coordinate activities with other EA’s and executives in Cisco. Work is generally of a critical and confidential nature.

Minimum Qualifications for this role:

6+ years’ experience in an administrative environment. A minimum of two years of experience supporting an executive who was at the VP / Director level or above.
Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
- Experience working as an EA in global vendor - diaries / travel / expenses / small projects

- Very strong organisational skills, teamwork, collaboration, stakeholder management, flexibility to be in office 3-4 days per week

- Marketing experience preferred - presentations, staff communications, report development

- Experience organising events for up to 150 people

- Strong AI skills - generating content / polishing documents / creating communications etc.

- Energetic, outgoing, hold the team accountable, support the team (thinking of Lyndell there).

- Melbourne or Sydney based

Desired Experience

Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
Bachelor’s degree in business, Technology, or related area.
Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
Works in an organized and focused manner, great attention to detail and you are dedicated by nature.
Advanced desktop calendar management program experience.

Take your career to the next level with exciting projects, expert teams, and cutting-edge technologies. Apply now!

Please contact me and send me your resume for more information [email protected]

Job Types: Casual, Contract
Contract length: 12 months

Pay: From $300.00 per day

Benefits:

Work from home

Work Authorisation:

Australia (Required)

Work Location: Hybrid remote in Melbourne VIC 3000

Quick Apply

Refine Your Search

admin assistant jobs in springvale, vic

Executive Assistant

Executive Assistant

Front Office Assistant Manager

Administrative Support Officer

Diabetes Education Administrative Support

Office Admin

Administrative Support Officer

Executive Assistant

Executive Assistant

Administrative Assistant - Learning & Teaching

Executive Assistant & Office Manager

Executive Assistant - Retail Operations South

Disability Inclusion Administrative Assistant/ Teacher Aide

Executive Assistant - Group CEO & APAC Leadership Team

Team Assistant (Administration Assistant)

Admin Assistant - General

Executive Assistant - Country Road Group

Executive Assistant to C-Suite Executives

Executive Assistant

Executive Assistant

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