In-Demand Administration assistant Jobs in Rocklea, Qld

Executive Assistant
Virgin Australia —Brisbane QLD
- Full-time
- Management
- AI
- Communication skills
2d
Executive Assistant
SunPork Group —Eagle Farm QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Administrator
POWERTECH PTY LTD —Murarrie QLD
- Contract
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
5d
Executive Assistant
Sysintegra —Brisbane QLD
- Full-time
- Microsoft Office
- Administrative experience
- Time management
Administrator
EarthTrac —Brisbane QLD
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Assistant Executive Housekeeper
Crystalbrook Vincent —Brisbane QLD
- Full-time
- Organisational skills
- Leadership
- Communication skills
- Parental leave
Legal Executive Assistant - Dispute Resolution - 12 Month Fixed Term Contract
MinterEllison —Brisbane QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Administrator
Superloop —Brisbane QLD
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Administrative experience
5d
Executive Team Assistant, Logistics & Industrial
JLL —Brisbane QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Team Assistant, Logistics & Industrial
DAD-Jones Lang LaSalle (QLD) Pty Ltd —Brisbane QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez and Marsal —Brisbane QLD
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Administrative Assistant Pastoral Care
All Hallow's School —Brisbane QLD
- Full-time
Executive Assistant to the Principal
Sheldon College —Sheldon QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
Administration Assistant - Cleaning Department
Legends Global —Brisbane QLD
- Microsoft Office
- Administrative experience
- Human resources
- Opportunities for advancement
4d
APS4 Executive Assistant
Australian Criminal Intelligence Commission (ACIC) —Brisbane QLD
- $79,877 - $86,730 a year
- Research
- Administrative experience
- Communication skills
16h
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez & Marsal —Brisbane QLD
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Administration Assistant
CPL - Choice, Passion, Life —Ipswich QLD
- Contract
- Microsoft Office
- Communication skills
Quick Apply
3h

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Executive Assistant

Virgin Australia -
Brisbane QLD

Apply Now

Job Details

Permanent | Full-time
2 days ago

Benefits

Insurance services

Qualifications

Management
AI
Communication skills

Full Job Description

Executive Assistant

510152

Brisbane, QLD, Australia

Full-Time (Permanent)

Hello. We're Virgin Australia.

We're the airline that's always done things a little differently. Our way. The Virgin way. We're building the airline people love, and that starts with brilliant people behind the scenes.

We’re looking for an experienced Executive Assistant to partner with our Chief Legal Officer & Company Secretary, a member of our Executive Leadership Team. You’ll keep a complex executive office running smoothly, protect time and priorities, coordinate the Legal, Ethics & Governance Office leadership team’s meeting cycle, and work closely with the Company Secretary team on Board and Committee schedules, materials and deadlines.

This is a visible, high-trust role for someone who stays calm under pressure, anticipates what is needed, communicates clearly and handles sensitive and legally privileged information with discretion.

What you'll be doing…

As Executive Assistant, you'll provide high-level executive and administrative support to our Chief Legal Officer and Company Secretary, as well as broader executive support as required. As a trusted partner, you'll anticipate needs, ensure executive priorities run smoothly and coordinate executive office operations. You'll also work closely with the Company Secretary team to understand relevant Board requirements, protocols and deadlines.

You'll be responsible for:

Providing proactive, high-level executive support to the Chief Legal Officer & Company Secretary.
Acting as a trusted first point of contact, triaging requests, managing access and protecting the executive’s time and priorities.
Owning a complex and frequently changing diary, including meetings, preparation time, business travel, detailed itineraries and schedule changes.
Coordinating the operating rhythm of the CLO leadership team, including agendas, papers, action records and follow-up.
Partnering with the Company Secretary team to coordinate Board and Committee schedules, deadlines and materials, with formal governance accountabilities remaining with that team.
Preparing and formating correspondence, presentations, reports, briefings and other executive materials.
Managing information flow so the executive is appropriately briefed, deadlines are visible and agreed actions are completed.
Leading the end-to-end coordination of divisional offsites and Town Halls, where applicable.
Managing expenses, travel administration, executive records and external-provider relationships.
Handling confidential, personal and legally privileged information with the highest level of discretion and in accordance with Group policies.

You'll be great in this role if…

You stay two steps ahead, you excel at anticipating needs and use sound judgement and intuition to distinguish what is urgent, important and likely to require action. You build trusted relationships with executives and stakeholders, thrive in a fast-paced environment, manage competing executive priorities with ease and handle confidential information with absolute professionalism.

You enjoy solving problems, have exceptional attention to detail and bring a strong learning and growth mindset, taking pride in helping leaders and teams perform at their best.

To be successful in this role, you'll bring:

Demonstrated experience providing high-level support to a C-suite or Executive Leadership Team member in a complex corporate or regulated environment.
Strong judgement and prioritisation, with the ability to remain calm, responsive and accurate as priorities change.
Excellent written communication and stakeholder-management skills, including confidence working with senior leaders and external stakeholders.
A high level of discretion and sound information-handling practices when working with confidential and legally privileged material.
Strong organisation and follow-through across diaries, meetings, travel, executive materials and competing deadlines.
Digital fluency across Microsoft 365 and confidence learning approved AI-enabled tools and new systems.
Experience in a Legal, Company Secretariat, professional-services, aviation, ASX-listed or similarly regulated environment will be highly regarded.

Why you'll love this role

This is an opportunity to work closely with a member of Virgin Australia's Executive Leadership Team, the Chief Legal Officer and Company Secretary. You'll play an integral role in supporting executive decision-making, collaborate closely with the Company Secretary team and help ensure the executive is prepared for relevant Board requirements, while contributing to the smooth operation of one of Australia's leading airlines.

We're committed to looking after you, with some of the best benefits and conditions in the industry – including (but not limited to):

Discounted flights for you and your loved ones, including $1,000 worth of travel credits per year.
Discounts on travel insurance, lounge membership, car hire, accommodation and experiences worldwide.
Retail, technology, wellness and lifestyle discounts.
Free counselling and access to a wellbeing app to support your physical, mental, social and financial health.
Dress for Your Day – enjoy the freedom to wear whatever makes you feel great for the type of work you do and the day you have ahead of you.

When everyone is included, everyone wins…

We're all individuals. And we love that. That's why we encourage applications from Indigenous Australians, people with disability, those from diverse cultural backgrounds, our friends in the LGBTQIA+ community, and anyone else who wants to join our family.

Ready to apply? We're ready to hear from you. .

Apply Now

Refine Your Search

administration assistant jobs in rocklea, qld

Executive Assistant

Executive Assistant

Administrator

Executive Assistant

Administrator

Assistant Executive Housekeeper

Legal Executive Assistant - Dispute Resolution - 12 Month Fixed Term Contract

Administrator

Executive Team Assistant, Logistics & Industrial

Executive Team Assistant, Logistics & Industrial

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Administrative Assistant Pastoral Care

Executive Assistant to the Principal

Administration Assistant - Cleaning Department

APS4 Executive Assistant

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Administration Assistant

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