In-Demand Administrative services Jobs in Darwin, Nt

RTO Coordinator
ECB Group Training —Darwin NT
- $75,202.28 a year
- Part-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Office Manager
Pristine Pools and Spas PTY LTD —Darwin NT
- $80,000 - $85,000 a year
- Full-time
- Maintenance
- Microsoft Office
- Supervising experience
Quick Apply
7d
Executive Assistant
Department of Logistics and Infrastructure —Darwin NT
- $77,344 - $88,179 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
1d
Administration Support Officer
Department of Education and Training —Palmerston NT
- Temporary
- Microsoft Excel
- Administrative experience
- Working with children
2d
Finance Project Officer
Department of Education and Training —Darwin NT
- $77,344 - $88,179 a year
- Full-time
- Administrative experience
- Working with children
- Business Administration
2d
Executive Assistant
Department of Children and Families —Darwin NT
- $77,344 - $88,179 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Finance Support Officer
Department of Children and Families —Darwin NT
- $68,776 - $73,898 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
13d
Administration Assistant
Land Development Corporation —Darwin NT
- $88,179 a year
- Temporary
- Administrative experience
- Front desk
- Communication skills
1d
Administration Team Leader
Department of Health —Darwin NT
- $99,519 - $110,953 a year
- Temporary
- Microsoft Excel
- Management
- Microsoft Office
13d
Project Officer
NT Police Force —Darwin NT
- $117,356 - $126,251 a year
- Temporary
- Organisational skills
- Communication skills
7d
Administration Officer
City of Darwin —Darwin NT
- $73,789 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
9d
General Practitioner in training (Post Graduate Trainee in General Practice)
Greenhouse Medical Practice Coolalinga —Coolalinga NT
- $78,062.40 a year
- Full-time
- Medicine
- Doctoral degree
- English
Quick Apply
10d
Executive Support Officer
Department of the Chief Minister and Cabinet —Darwin NT
- $95,468 a year
- Weekend availability
- Microsoft Office
- Communication skills
- Time management
2d
Financial Accountant
Department of Children and Families —Darwin NT
- $99,519 - $110,953 a year
- Temporary
- Microsoft Excel
- Research
- Microsoft Office
8d
Administration Officer
Department of Health —Darwin NT
- $68,776 - $73,898 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
13d
Ministerial Liaison Support Officer
Attorney General's Department —Darwin NT
- $77,344 - $88,179 a year
- Full-time
- Databases
- Administrative experience
- Communication skills
3d
Senior Executive Assistant
Department of Logistics and Infrastructure —Darwin NT
- $90,946 - $95,468 a year
- Full-time
- Research
- Organisational skills
- Communication skills
9d
Senior Administration Officer
Department of Health —Darwin NT
- $117,356 - $126,251 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
8d
Senior Executive Assistant
Department of the Chief Minister and Cabinet —Darwin NT
- $90,946 - $95,468 a year
- Full-time
- Communication skills
- Time management
3h
Executive Assistant
Attorney General's Department —Darwin NT
- $77,344 - $88,179 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d

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RTO Coordinator

ECB Group Training
Darwin NT

Quick Apply

Job Details

Part-time
$75,202.28 a year

Qualifications

Management
Certificate IV
Microsoft Office
Administrative experience
Organisational skills
Business Administration
Business
Communication skills

Full Job Description

About the Role

The RTO Programs Coordinator is responsible for the day-to-day administration, coordination, and compliance of training programs delivered by ECB Training Services.

The role oversees the student journey from enquiry and enrolment through to completion and certification while ensuring compliance with funding contracts, regulatory requirements, and internal quality standards.

This position plays a critical role in supporting the organisation's User Choice contract delivery, student engagement activities, VETtrak administration, AVETMISS reporting, and overall RTO operations.

Key Responsibilities

Coordinate all student enrolment, onboarding, and administration processes.
Manage student records and data within VETtrak.
Maintain compliance with RTO Standards, funding contracts, and internal policies.
Support User Choice contract administration and reporting requirements.
Process enrolments, withdrawals, completions, qualifications, and Statements of Attainment.
Conduct student file audits and compliance checks.
Prepare and maintain training and assessment documentation.
Coordinate class schedules, trainer allocations, and student communications.
Monitor attendance, progression, and student engagement.
Implement student intervention strategies where required.
Issue student correspondence, including warning letters and progression notices.
Support AVETMISS reporting and data validation processes.
Liaise with apprentices, trainees, employers, Australian Apprenticeship Support Network providers, and key stakeholders.
Assist with internal audits, compliance reviews, and continuous improvement activities.
Provide exceptional customer service to students, trainers, employers, and stakeholders.
Identify opportunities to improve operational systems and student outcomes.

Essential Requirements

Minimum 3 years' experience working within a Registered Training Organisation (RTO).
Demonstrated experience using VETtrak Student Management System.
Experience managing User Choice funded training programs.
Strong knowledge of AVETMISS reporting requirements.
Certificate IV in Business Administration or equivalent qualification.
Excellent administrative and organisational skills.
Strong attention to detail and compliance focus.
Excellent written and verbal communication skills.
Ability to manage competing priorities and meet deadlines.
Strong computer literacy, including Microsoft Office Suite.
Ability to work independently and take ownership of responsibilities.
Current Australian work rights.

Highly Desirable

Experience working with apprenticeships and traineeships.
Knowledge of Northern Territory funding contracts and training requirements.
Experience in RTO compliance and audit preparation.
Understanding of the Standards for Registered Training Organisations (RTOs).
Experience working with Indigenous learners and community-based training programs.

What We Offer

Full-time employment.
Competitive salary package.
Supportive and culturally inclusive workplace.
Opportunity to work within a growing Indigenous organisation.
Professional development and career progression opportunities.
Exposure to all aspects of RTO operations, compliance, and training contract management.
Opportunity to make a meaningful impact on training and employment outcomes across the Northern Territory.

Location: Darwin, NT

To Apply: Please submit your resume and cover letter outlining your experience with RTO administration, VETtrak, AVETMISS reporting, and User Choice contract management.

Pay: $75,202.28 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in darwin, nt

RTO Coordinator

Office Manager

Executive Assistant

Administration Support Officer

Finance Project Officer

Executive Assistant

Finance Support Officer

Administration Assistant

Administration Team Leader

Project Officer

Administration Officer

General Practitioner in training (Post Graduate Trainee in General Practice)

Executive Support Officer

Financial Accountant

Administration Officer

Ministerial Liaison Support Officer

Senior Executive Assistant

Senior Administration Officer

Senior Executive Assistant

Executive Assistant

I want to receive the latest job alert for administrative services in darwin, nt

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