In-Demand Administrator Jobs in Abbotsford Vic

Dental Receptionist and Personal Assistant
Melbourne East Prosthodontics —Kew VIC
- $32 - $35 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administration & HR Officer
GUARDIAN HEALTHCARE SERVICES PTY LTD —Coburg VIC
- $35 - $38 an hour
- Monday to Friday
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
- Health insurance
Quick Apply
12d
Office Manager
Swiss Edutech Australia Pty Ltd —Melbourne VIC
- $80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's degree
Quick Apply
Project Administrator
Blueways Group Pty Ltd —Malvern East VIC
- $80,000 - $95,000 a year
- Full-time
- In-person
- Travel reimbursement
- Parental leave
Quick Apply
Reporting and Admin Coordinator
Australia Post —Richmond VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Administrative Assistant
Royal Melbourne Hospital —Melbourne VIC
- $15,539 a year
- Part-time
- Front desk
- Acute care experience
- Communication skills
- Annual leave
- Employee assistance program
11h
Administration Assistant – Medical Imaging Department
Cabrini Health —Malvern VIC
- Up to $18,850 a year
- Full-time
- Customer service
- Medical office experience
- Administrative experience
- Commuter assistance
8d
Administration Officer
JP PARK BUILDING SOLUTIONS —Hawthorn VIC
- $27,500 - $32,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
8d
Administration Officer
People's First Choice Australia —Braybrook VIC
- From $30 an hour
- Temporary
- Office
- Administrative experience
- In-person
Quick Apply
8d
Executive Assistant - People Partnering & Services
CSIRO —Melbourne VIC
- $100,000 - $113,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
11d
Medical Receptionist
Victoria Harbour Medical Centre —Docklands VIC
- From $28 an hour
- Part-time
- Administrative experience
- Computer skills
- In-person
Quick Apply
8d
Legal Support Administrator, Insurance Law & Litigation
Lander & Rogers —Melbourne VIC
- Full-time
- Hybrid work
- Private practice
- Microsoft Office
- Administrative experience
- Annual leave
Australian Open Stores Administration Roles (Purchasing & Invoicing Support)
Compass Group Australia —Melbourne VIC
- Hospitality
- Microsoft Excel
- ERP systems
Contract Administrator
Garden Innovations Group Pty Ltd —Melbourne VIC
- $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Quick Apply
13d
Administrative Specialist
KBR —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
- Health insurance
- Parental leave
Administration Staff
LHR —Melbourne VIC
- $30 - $35 an hour
- Urgently hiring
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Centre Administrator
University of Melbourne —Parkville VIC
- $86,943 - $99,864 a year
- Part-time
- Microsoft Office
- Administrative experience
- Editing
- Health insurance
- Parental leave
13d
Casual Administration Assistant
Elite Real Estate —Melbourne VIC
- $25.22 an hour
- Sales
- Customer service
- Office
Quick Apply
People Administrator
Gadens —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
Administration Manager
Harvey Norman —Chadstone VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee discount

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Dental Receptionist and Personal Assistant

Melbourne East Prosthodontics -
Kew VIC

Quick Apply

Job Details

Part-time
$32 - $35 an hour

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Dental receptionist
Patient service
Microsoft Office
Dental software
Conflict management
Communication skills
Medical receptionist

Full Job Description

Dental Receptionist and Personal Assistant
Join Our Modern, Patient-Focused Specialist Prosthodontic Dental Practice!

Do you take pride in providing exceptional patient care and effective team management? Are you looking to be part of a modern, progressive practice? If so, this could be the perfect role for you!

We are seeking a Receptionist and Personal Assistant to join our friendly team on a permanent part-time basis (3 days per week with potential to extend to 4 days per week in the near future). In this position, you’ll play an essential role in ensuring the smooth and efficient daily operation of our practice. You’ll help achieve our business goals by maintaining exceptional patient service standards, supporting our clinical team, and managing administrative processes that keep our practice running seamlessly.

Work Hours:

Monday: 8:00 AM – 4:00/5:00 PM
Tuesday: 8:00 AM – 4:00/5:00 PM
Thursday: 8:00 AM – 4:00/5:00 PM

Key Responsibilities

Manage the appointment schedule to ensure efficient workflow and optimal patient allocation
Perform financial administration tasks, including patient billing, account management, and practice banking
Oversee daily front office operations and maintain a smooth, professional patient experience
Coordinate patient communications, prepare and manage dictation letters, and liaise with external laboratories and service providers
Provide personal assistant support to the principal practitioner as required
Create, edit, and manage practice content across Instagram and other social media platforms to support patient engagement and brand presence
Utilise Microsoft Office Suite (Word, Excel, Outlook), Canva, and social media tools to prepare correspondence, marketing materials, and administrative documents
Deliver exceptional customer service to maintain high levels of patient satisfaction and engagement
Undertake general administrative, operational, and ad hoc duties to support the smooth running of the practice

Qualifications

Previous experience in dental or medical reception is essential
Proficiency with dental software (preferably D4W) is highly regarded
Strong understanding of dental terminology and clinical processes is preferred

Key Attributes

Excellent communication skills – both written and verbal, with the ability to manage conflict and ensure a positive experience for both patients and staff.
Reliable and consistent – punctual, dependable, and steady in performance and behaviour.
Warm and personable – helps patients feel welcome, comfortable, and cared for over the phone and face-to-face.
Proactive and self-motivated – takes initiative to improve systems, solve problems, and enhance efficiency within the practice.
Organised and efficient – effectively prioritises, delegates, and completes tasks on time.
Team-oriented – fosters collaboration, supports colleagues, and contributes to a positive team culture.
Strong work ethic – maintains professionalism, presentation, and attention to detail.
Adaptable and flexible – able to respond calmly and efficiently to changing situations.
Personal assistant mindset – understands that assisting with personal duties for the principal is an integral, non-negotiable aspect of the role.

Pay: $32.00 – $35.00 per hour

Application Question(s):

What are your availabilities?
Do you have experience using D4W software?
Which Microsoft Office products are you experienced with?
How many years of people management experience do you have?
How much notice do you require to give your current workplace?
Please tell us one fact about yourself that would make you suited to this role.
Have you completed a dental qualification?

Experience:

Dental receptionist: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in abbotsford vic

Dental Receptionist and Personal Assistant

Administration & HR Officer

Office Manager

Project Administrator

Reporting and Admin Coordinator

Administrative Assistant

Administration Assistant – Medical Imaging Department

Administration Officer

Administration Officer

Executive Assistant - People Partnering & Services

Medical Receptionist

Legal Support Administrator, Insurance Law & Litigation

Australian Open Stores Administration Roles (Purchasing & Invoicing Support)

Contract Administrator

Administrative Specialist

Administration Staff

Centre Administrator

Casual Administration Assistant

People Administrator

Administration Manager

I want to receive the latest job alert for administrator in abbotsford vic

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