In-Demand Administration assistant Jobs in Parramatta Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Receptionist/Administrative Assistant to work on Saturdays - URGENT
Pacific Care —Castle Hill NSW
- $35 - $50 an hour
- Part-time
- Medical office experience
- In-person
- Medical terminology
Quick Apply
Office Administrator
Alder Projects Pty Ltd —Homebush NSW
- $30 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
EXECUTIVE OPERATION ASSISTANT TO THE MANAGING DIRECTOR
Kandealprojects —Parramatta NSW
- $60,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
4d
Receptionist/Office Assistant PA
Sydney Express Powder coating —Smithfield NSW
- From $57,000 a year
- Overtime
- Bilingual
- Microsoft Excel
- In-person
- Free food
Quick Apply
All Rounder Admin Assistant
Professional and Leading Care Services —Homebush NSW
- $27 - $30 an hour
- Full-time
- Administrative experience
- In-person
- Communication skills
Quick Apply
Administrator
Bramelle Partners Pty Ltd —North Sydney NSW
- $70,000 - $80,000 a year
- Contract
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply
4d
IT Administration Assistant
Qube —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Customer Service Representative and Administrative Support
K.Y. Solutions Pty Ltd —Hurstville NSW
- $27 - $35 an hour
- Part-time
- Hospitality
- Computer Science
- Customer service
Quick Apply
14d
Administrator
BGIS —Sydney NSW
- $66,000 a year
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Employee discount
Retail Administration Assistant
CBRE —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
Executive Assistant
Reserve Bank of Australia —Sydney NSW
- Full-time
- Microsoft Office
- Agile
- AI
8h
Project Support Officer (Admin Support)
Department of Customer Service —Sydney NSW
- $87,199 - $95,482 a year
- Full-time
- Management
- Customer service
- Organisational skills
2d
Executive Assistant
Medtronic —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Research Administrative Assistant (Admin Off Lvl 4) - Liverpool Hospital - Perm FT
South Western Sydney Local Health District —Sydney Western Suburbs NSW
- $78,183.85 - $79,973.57 a year
- Full-time
- Research
- Administrative experience
- Communication skills
- Annual leave
- Parental leave
6d
Executive Assistant
DCOH —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administrative Assistant to the Redevelopment Project Director (Administration Officer Lvl 5) - Temp FT
South Western Sydney Local Health District —Sydney Western Suburbs NSW
- $82,337.78 - $84,205.25 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
10d
Executive Assistant - Expression of Interest
NV Employment Pty Ltd —Lilyfield NSW
- $60,000 - $800,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick Apply
Executive Assistant and Project Officer
Legal Aid Commission, Office of the —Sydney NSW
- $116,981 - $129,492 a year
- Full-time
- Supervising experience
- Communication skills
2d
Marketing/Admin Assistant
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program

I want to receive the latest job alert for administration assistant in parramatta nsw

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administration assistant jobs near parramatta nsw

Executive Assistant jobs in Sydney NSW

Administrative Assistant jobs in Sydney NSW

Project Officer jobs in Sydney NSW

Project Administrator jobs in Sydney NSW

Executive Assistant jobs in Brisbane Qld

Personal Care Assistant jobs in Craigieburn Vic

Lifestyle Assistant Aged Care jobs in South Australia

Executive Assistant jobs in Gold Coast Qld

No Experience Dental Assistant jobs in Melbourne Vic

Speech Pathology Allied Health Assistant jobs in Sydney Nsw

Executive Assistant jobs in Moreton Bay Qld

Patient Care Assistant jobs in Perth Wa

Administrative Assistant jobs in Graceville Qld

Administrative Assistant jobs in Melbourne Vic

Administrative Assistant jobs in Brisbane Qld

Allied Health Assistant jobs in Melbourne Vic

Food Service Assistant jobs in Windsor Vic

Administrative Assistant jobs in New Townsville City Qld

Administrative Assistant jobs in Canberra Act

Finance Administrator jobs in Templestowe Lower Vic

Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administration assistant jobs in parramatta nsw

Service Coordinator & Administration Assistant (HVAC)

Receptionist/Administrative Assistant to work on Saturdays - URGENT

Office Administrator

EXECUTIVE OPERATION ASSISTANT TO THE MANAGING DIRECTOR

Receptionist/Office Assistant PA

All Rounder Admin Assistant

Administrator

IT Administration Assistant

Customer Service Representative and Administrative Support

Administrator

Retail Administration Assistant

Executive Assistant

Project Support Officer (Admin Support)

Executive Assistant

Research Administrative Assistant (Admin Off Lvl 4) - Liverpool Hospital - Perm FT

Executive Assistant

Administrative Assistant to the Redevelopment Project Director (Administration Officer Lvl 5) - Temp FT

Executive Assistant - Expression of Interest

Executive Assistant and Project Officer

Marketing/Admin Assistant

I want to receive the latest job alert for administration assistant in parramatta nsw

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected