Administrator – Sydney CBD
Location: Sydney, NSW
Company: BGIS, Social Housing Client
Employment Type: Full-Time, 6-Month Fixed Term Contract with potential to extend, On-Site
Salary: $66,000 + Superannuation
We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.
Purpose of the Role
BGIS is seeking an experienced Administrator to support a large social housing maintenance and compliance contract across New South Wales. Reporting directly to the Risk Manager, you will work collaboratively with operational teams, subcontractors, and internal stakeholders to support compliance activities, manage critical documentation, maintain registers, and ensure information is processed accurately and efficiently.
The ideal candidate will be highly organised, detail-oriented, and comfortable working in a fast-paced environment where priorities are constantly moving. You will enjoy structured administration, be confident managing confidential information, and take pride in keeping processes, registers, and reporting up to date.
Key Responsibilities
- Monitor compliance portals, team inboxes, and systems for new notifications, requests, and compliance communications.
- Maintain compliance registers, databases, and reporting trackers to support contractual obligations.
- Allocate requests and communications to the appropriate internal teams and subcontractors for action.
- Coordinate Business Improvement Form (BIF) and Agreed Training Initiative (ATI) workflows and reporting.
- Assist the Compliance Team with audit reviews and supporting documentation.
- Analyse compliance information and identify trends relating to maintenance activities and contractor performance.
- Prepare weekly and ad hoc reports to support compliance outcomes and stakeholder requirements.
- Support the accurate recording, reconciliation, and management of compliance-related information.
- Assist with administrative tasks that contribute to the smooth operation of the wider compliance function.
- Handle sensitive and confidential information with professionalism and discretion.
Education, Experience & Skills
Essential:
- Previous administration experience within a fast-paced environment.
- Strong Microsoft Office skills including Excel, Word, Outlook, and data entry systems.
- Excellent organisational skills with the ability to manage multiple priorities.
- Strong attention to detail and commitment to accuracy.
- Well-developed written and verbal communication skills.
- Experience preparing reports, maintaining records, and managing documentation.
- Ability to work independently while contributing to a collaborative team environment.
- Ability to follow established procedures and timelines in a high-volume administrative setting.
Desirable:
- Experience within housing, maintenance, facilities management, construction, or service delivery environments.
- Knowledge of compliance processes, audits, registers, or contractor management activities.
- Experience undertaking data analysis and reporting.
- Administration or data entry qualifications.
- Understanding of building, maintenance, or construction terminology.
Workplace Flexibility
This role is based from our Sydney World Square office , conveniently located in the CBD, close to public transport and with end-of-trip facilities available.
Standard business hours apply Monday to Friday, however occasional ad hoc evening or weekend work may be required to support operational requirements.
Why Join BGIS?
Key Benefits Include:
✔ Spot recognition vouchers and $2,000 employee referral bonus.
✔ Access to Flare for discounts across retailers, energy, utilities & much more!
✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
✔ AFR Best Places to Work 2024 & 2025
✔ Winner of Inspiring Workplaces Award 2025
✔ Endorsed by Work180 as an employer of choice for women
✔ Career progression through secondments & internal mobility
✔ Health perks including EAP, wellness programs & flu vaccinations
✔ Recognised as a Top 101 Workplace for Women in 2026 by Work180
How to Apply
If you are a proactive, skilled, and engaging Administration Professional looking to join a forward-thinking company, we would love to hear from you!
BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Eligibility
To be successful in the role, applicants must have full working rights in Australia.
Please note that successful applicants will be required to complete a National Police Check and Baseline Medical Assessment as part of the pre-employment process.
Apply Now
Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.
Explore more opportunities at https://apac.bgis.com
