Position Summary
The Office Administrator & Bookkeeper is responsible for the day-to-day administration and financial record-keeping of the business. This role supports the Directors and project team by ensuring the office operates efficiently while maintaining accurate financial records, payroll, and administrative systems.
Key ResponsibilitiesOffice Administration
- Manage daily office operations and administration.
- Answer incoming phone calls and respond to general enquiries.
- Manage company emails and correspondence.
- Maintain filing systems (electronic and hard copy).
- Order office supplies and manage office equipment.
- Coordinate meetings and prepare meeting minutes when required.
- Assist with travel and accommodation bookings.
- Maintain company registers, licences, and insurance records.
- Support Directors with administrative tasks.
Bookkeeping
- Process supplier invoices and reconcile purchase orders.
- Prepare customer invoices and monitor accounts receivable.
- Manage accounts payable and supplier payments.
- Reconcile bank accounts and company credit cards.
- Process employee expense claims.
- Maintain accurate accounting records using Xero (or nominated accounting software).
- Assist with BAS preparation for the external accountant.
- Prepare monthly financial reports for management.
- Maintain fixed asset register.
- Support annual audit and financial reporting.
Skills & ExperienceEssential
- Previous experience in office administration.
- Previous bookkeeping experience.
- Experience using Xero or similar accounting software.
- Strong Microsoft Office skills (Word, Excel, Outlook).
- Excellent organisational and time management skills.
- High attention to detail.
- Strong written and verbal communication skills.
- Ability to work independently and manage competing priorities.
Personal Attributes
- Professional and trustworthy.
- Strong organisational skills.
- Proactive and self-motivated.
- Positive attitude and willingness to learn.
- High level of confidentiality.
- Team-oriented with a customer-focused approach.
- Able to work under pressure and meet deadlines.
Pay: $30.00 per hour
Work Location: In person
