In-Demand Assistant administrator Jobs

People Administrator
Gadens —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
Advancement Services Assistant
University of Newcastle —Newcastle NSW
- $44,694 - $48,583 a year
- Part-time
- Microsoft Office
- Databases
- Administrative experience
- Health insurance
- Parental leave
3h
Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
- Microsoft Excel
- Microsoft Office
- Administrative experience
6h
Sports Coach - Multiple Opportunities
St Hilda's School —Southport QLD
- CPR Certification
- First Aid Certification
- Leadership
Quick Apply
8d
Facilities Administrator (Indigenous only)
JLL —Brisbane QLD
- Hospitality
- Management
- Customer service
Facilities Administrator (Indigenous only)
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Brisbane QLD
- Full-time
- Hospitality
- Management
- Customer service
Quick Apply
Senior Estimator
Georgiou —Perth WA
- Engineering
- Construction experience
- Communication skills
- Parental leave
Assistant Director of Nursing - Safety Priorities
Queensland Government —Toowoomba QLD
- Communication skills
- Nursing
- Health insurance
- Employee assistance program
6d
Branch Administrator
Centurion —Australia
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Opportunities for advancement
6d
HR Administrator
Merieux NutriSciences —Australia
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Field CTO (APJ)
Immuta —Australia
- Full-time
- Azure
- AWS
- AI
- Health insurance
- Dental insurance

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People Administrator

Gadens -
Melbourne VIC

Apply Now

Job Details

Contract

Benefits

Annual leave
Parental leave
Insurance services
Opportunities for promotion

Qualifications

Catering management
Microsoft Office
Administrative experience
Organisational skills
Communication skills

Full Job Description

Business Support
Melbourne
Contract or Temp

Recognised in the AFR BOSS Magazine's Best Places to Work 2024 and 2025
Join a modern, market-leading law firm that puts its people first
Collaborative team with opportunities for career development and progression

About you

This role is an excellent fit for a confident and capable administrator who has a strong passion for People & Development (P&D) and is enthusiastic about utilising their skills and experience to contribute to the team and the firm's success.

We are seeking a positive, service-oriented individual with substantial administration experience and advanced proficiency in Microsoft Office

To be successful and thrive in this role you will have the following skills

A minimum of 2 years’ experience in a fast-paced administrative environment, ideally within legal or professional services
A tertiary qualification in Human Resources or Business will be highly regarded.
Excellent verbal and written communication skills, with a high level of accuracy and attention to detail
Strong organisational skills, with the ability to manage multiple priorities and perform effectively under pressure
Well-developed interpersonal skills and the ability to build effective relationships with stakeholders at all levels
The ability to work both independently and collaboratively within a team
Sound problem-solving capability and a commitment to continuous improvement
A positive attitude and willingness to learn and develop

Your role

Working closely with all members of the People & Development (P&D) team, the People Administrator plays a key role in ensuring the efficient and effective delivery of P&D services and administrative support.

In this varied and fast-paced role, your responsibilities will include:

Assisting the Learning & Development (L&D) Manager with the coordination of training sessions and events, including booking meeting rooms, organising catering, and managing attendance records
Monitoring and responding to L&D enquiries, including the management and organisation of the L&D mailbox
Supporting Early Careers processes, including the preparation of contracts and coordination of police checks, as well as maintaining accurate employee documentation and assisting with interviews and events coordination
Preparing high-quality reports on both a regular and ad hoc basis
Assisting with the planning and coordination of P&D events and initiatives
Processing invoices and managing expenses through Chrome River
Providing administrative support to the Chief People Officer and the broader People & Development team
Contributing to HR projects, initiatives, and team functions as required

About Gadens

Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.

At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of collaborate, authentic, responsible and excellent. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment. We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day. This includes respecting and connecting with First Nations people and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.

At Gadens, we:

develop and inspire our people
do the right thing and make an impact
work with quality clients in our chosen markets
solve problems with people and technology working seamlessly together
are a widely recognised and respected brand.

What we offer

30 weeks paid parental leave – Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.
Financial – Market-competitive fixed remuneration, a generous incentive program recognising both billable performance and broader contribution and an employee recruitment referral program.
Flexibility – Hybrid working arrangements. This includes flexible working hours as well as equipment to support working from home.
Annual leave - Ability to purchase up to 3 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call “Gadens day”
Health & Wellbeing – We offer a range of health and wellbeing benefits to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!
Learning & Development –We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.
Community involvement – We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.

We are always on the lookout for star performers to join our growing firm. To find out more please visit

Apply Now

Refine Your Search

assistant administrator jobs

People Administrator

Advancement Services Assistant

Personal Assistant, Wholesale Capital & Fund Management

Sports Coach - Multiple Opportunities

Facilities Administrator (Indigenous only)

Facilities Administrator (Indigenous only)

Senior Estimator

Assistant Director of Nursing - Safety Priorities

Branch Administrator

HR Administrator

Field CTO (APJ)

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