In-Demand Document controller Jobs in Australia

Project Coordinator
Alder Projects Pty Ltd —Homebush NSW
- From $75,000 a year
- Full-time
- Management
- Administrative experience
- Construction experience
- Parental leave
- Professional development assistance
Quick Apply
Project Administrator
Victorian Trailers Pty Ltd —Thomastown VIC
- $75,000 - $85,000 a year
- Full-time
- Office
- In-person
- Communication skills
- Parental leave
Quick Apply
Senior Document Controller
Klohn Crippen Berger —Brisbane QLD
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Parental leave
Quick Apply
Project Administrator
EIRE TOTAL ACCESS —Perth WA
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Project Coordinator
SWI —Western Australia
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Opportunities for advancement
Mobilisation Coordinator / Project Administrator
Knight Piesold Consulting —Perth WA
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Gym membership
- Referral program
Project Coordinator
Adbri Cement —Birkenhead SA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
4d
Project Administrator
Boral —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Project Administrator
Hatch —Perth WA
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
1d
Customer / Technical Support Specialist
M3DICINE —Eight Mile Plains QLD
- Full-time
- Salesforce
- Microsoft Office
- Organisational skills
Quick Apply
Operational Support Officer
Downer Group —Port Lincoln SA
- ERP systems
- Microsoft Office
- Finance
Development Administrator – Retail Project Delivery & Tenant Coordination
Winarch Group —Newcastle NSW
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
Business Support Coordinator
AECOM —Docklands VIC
- Full-time
- Hybrid work
- Salesforce
- Administrative experience
- Organisational skills
Program or Project Administrator
Action Auto Electrics —Pinkenba QLD
- $79,500 - $80,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Project Coordinator
Auto & General Holdings —North Lakes QLD
- Analysis skills
- Communication skills
- Parental leave
- Gym membership
Quick Apply
Contract Administrator / Program or Project Administrator
JMD Railtech —Brisbane QLD
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Project and Proposal Coordinator
Leidos —Canberra ACT
- Full-time
- Microsoft Excel
- Management
- Administrative experience
- Annual leave
Project Administrator
Griffin Marine Services —Darwin NT
- Full-time
- Hybrid work
Quick Apply
Administrator Project Senior
Civmec —Port Hedland WA
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Parental leave
10d
Revit / CAD Technician (Design Support)
Airport Development Group —Darwin NT
- Full-time
- AutoCAD
- CAD
- Construction experience

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Project Coordinator

Alder Projects Pty Ltd
Homebush NSW

Quick Apply

Job Details

Full-time
From $75,000 a year

Benefits

Parental leave
Professional development assistance
Maternity leave

Qualifications

Management
Administrative experience
Construction experience
Communication skills

Full Job Description

Project Coordinator – Construction

Position Summary

The Project Coordinator supports the Project Manager and Site Manager in the planning, coordination, administration and delivery of construction projects. The role is responsible for maintaining project documentation, coordinating consultants and subcontractors, following up outstanding actions, and ensuring assigned tasks are completed accurately and within required deadlines. Minimum 2 years experience.

The role requires strong organisation, communication, attention to detail and the ability to progressively develop independent judgement while escalating significant commercial, contractual, programme or technical matters to the Project Manager.

Key Responsibilities

Assist the Project Manager with day-to-day coordination and delivery of construction projects.
Coordinate communication between clients, consultants, subcontractors, suppliers and the internal project team.
Prepare, issue and maintain RFIs, document registers, drawing registers and project correspondence.
Review drawings, specifications and consultant documentation and identify discrepancies or missing information for escalation.
Follow up consultants and subcontractors for drawings, quotations, technical information, approvals and outstanding actions.
Assist with subcontractor procurement, including obtaining quotations, preparing comparisons and coordinating scope clarification.
Assist with preparation and administration of subcontractor agreements, purchase orders and project documentation.
Assist with variation identification, quotation preparation, supporting documentation and variation registers.
Assist with progress claims, subcontractor claims and general commercial administration as directed.
Maintain project programmes, action lists, procurement schedules and other project trackers.
Monitor deadlines and proactively follow up outstanding items before they affect the project programme.
Attend project, consultant and subcontractor meetings and prepare clear meeting minutes and action lists where required.
Coordinate material submissions, samples, shop drawings and consultant approvals.
Assist the site team with resolving documentation and coordination issues.
Maintain organised and accurate electronic project records.
Assist with QA documentation, inspections, ITPs, defects and project close-out documentation.
Assist with preparation of handover documents, warranties, certificates, O&M manuals and as-built information.
Identify potential programme, cost, quality or coordination risks and promptly bring them to the Project Manager's attention.
Maintain professional communication with clients, consultants, subcontractors and colleagues at all times.
Undertake other reasonable project coordination duties as directed by the Project Manager.

Performance Expectations

The Project Coordinator is expected to take ownership of assigned tasks rather than relying on continuous follow-up from the Project Manager. This includes understanding deadlines, determining the appropriate sequence of work, following up relevant parties and communicating potential delays early.

The employee is encouraged to develop independent judgement and problem-solving skills. However, independence does not mean operating without management direction. Project priorities, commercial decisions, contractual matters and significant project risks remain subject to the direction and approval of the Project Manager.

Key Skills & Attributes

Strong organisational and time-management skills.
Ability to manage multiple tasks and deadlines simultaneously.
Good written and verbal communication.
Ability to read and understand construction drawings and specifications.
Strong attention to detail and document control.
Proactive approach to following up outstanding matters.
Ability to identify priorities and seek direction where priorities are unclear.
Commercial awareness and willingness to develop contract administration skills.
Professional approach when dealing with clients, consultants and subcontractors.
Ability to work both independently and collaboratively.
Willingness to learn, accept feedback and continuously improve.

Reporting: Project Manager / Director
Works With: Site Manager, Contract Administrator, Estimator, consultants, subcontractors and suppliers.

Pay: From $75,000.00 per year

Benefits:

Maternity leave
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

document controller jobs in australia

Project Coordinator

Project Administrator

Senior Document Controller

Project Administrator

Project Coordinator

Mobilisation Coordinator / Project Administrator

Project Coordinator

Project Administrator

Project Administrator

Customer / Technical Support Specialist

Operational Support Officer

Development Administrator – Retail Project Delivery & Tenant Coordination

Business Support Coordinator

Program or Project Administrator

Project Coordinator

Contract Administrator / Program or Project Administrator

Project and Proposal Coordinator

Project Administrator

Administrator Project Senior

Revit / CAD Technician (Design Support)

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