Project Administrator
Eire Total Access is currently seeking a motivated, experienced and highly organised Project Administrator to join the business on a full-time basis.
Reporting directly to the Operations Manager, this role will support the delivery of mining, industrial, maintenance and construction projects by providing high-level administrative, document control and project coordination support.
To be considered for this role, you will be a team player, highly motivated, proactive and capable of working in a fast-paced project environment while managing multiple priorities and deadlines.
Key Responsibilities
- Provide administrative support to Project Managers and operational teams across multiple projects.
- Coordinate project documentation including contracts, drawings, site documentation, correspondence and project registers.
- Maintain document control systems and ensure project documentation is accurate, current and compliant.
- Assist with project planning, scheduling and resource coordination activities.
- Prepare project reports, meeting minutes, presentations and project status updates.
- Monitor project milestones, deliverables and reporting deadlines.
- Support procurement activities including purchase orders, supplier engagement and subcontractor onboarding.
- Coordinate workforce mobilisation requirements including inductions, training records and site access documentation.
- Assist with timesheet processing, labour allocation and project cost tracking.
- Liaise with clients, suppliers, subcontractors and internal stakeholders to support project delivery.
- Support tender submissions, quotations and project start-up activities as required.
- Maintain project databases and management systems ensuring information is accurate and up to date.
- Assist with HSEQ administration and compliance requirements.
- Participate in project meetings and provide administrative support to project teams.
- Identify opportunities to improve project administration processes and efficiencies.
To Be Successful in This Role You Will Have
- Minimum 2 years' experience in a Project Administrator, Project Coordinator or similar role.
- Certificate IV in Business Administration, Project Management, Business Management or a related discipline, or equivalent industry experience.
- Demonstrated experience supporting projects within mining, construction, engineering, maintenance or industrial environments.
- Excellent organisational and time management skills with the ability to manage competing priorities.
- Strong document control and administrative skills.
- Advanced Microsoft Office skills, particularly Word, Excel and Outlook.
- Excellent written and verbal communication skills.
- High attention to detail and strong problem-solving ability.
- Ability to work effectively both independently and as part of a team.
- Current Australian Driver's Licence.
Desirable
- Diploma or higher qualification in Business, Project Management or a related field.
- Previous experience within the mining, resources or construction sectors.
- Experience using project management, ERP or workforce management systems.
- Construction Industry White Card.
- National Police Clearance.
What We Offer
- Full-time ongoing employment.
- Competitive remuneration package.
- Opportunity to work on diverse mining, industrial and construction projects.
- Supportive and values-driven team culture.
- Professional development and career progression opportunities.
- Exposure to major clients across Western Australia.
- Strong commitment to safety, quality and employee wellbeing.
Eire Total Access was founded on the belief that more could be done to improve the lives of all people in the construction and resources industries.
We exist to be a positive force for personal and community transformation.
We achieve this by assisting our employees in realising their full potential and leading others by inspiring them to give, serve and grow.
If you would like to join the Eire Total Access team, click APPLY NOW and submit your resume, including at least two contactable employer references, together with a cover letter outlining your suitability for the role.
Eire Total Access is committed to achieving a diverse workforce and strongly encourages applications from women, Aboriginal and Torres Strait Islander peoples, and candidates from all backgrounds.
Pay: $70,000.00 – $90,000.00 per year
Work Location: In person
