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Facilities Coordinator

CBRE -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Organisational skills
Diploma
AI

Full Job Description

GWS account - world's largest fragrance manufacturer
Fast paced environment suitable for passionate and high performing individuals
Balgowlah location, parking provided
About CBRE CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.
About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:
Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
Communication with stakeholders and clients.
Schedule repairs from work order requests.
Review data from work order reports to find out performance and progress status.
Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
Coordinate office and parking space allocation.
Present information to an internal department and large groups of employees.
Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
Evaluate and select solutions from established options.
Impact team through the quality of the services or information provided.
Follow standardized procedures and practices and receives regular but moderate supervision and guidance.
Identify and maintain asset and inventory lists. Plan and manage preventive and corrective maintenance schedules for all equipment on site.
Collect and evaluate facility service information, such as energy usage, consumables usage, non-controllable expenses, etc. Create and present periodic reports and any additional reports required for facility services.
Schedule employees, manage backups and overtime, and assure necessary training and certifications.
Build positive relationships with suppliers, ensure they meet SLAs, and address any issues that arise.
Prepare and maintain contract document between CBRE and the suppliers. Handle the quotation and PO creation for the suppliers.
Ensure that employees and suppliers conform with CBRE, client, and government regulations and standards.
Support client’s event, audit and minor projects onsite as per case.

What You’ll Need:
Diploma onwards with 2-3 years of job-related experience.
An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
Ability to explain detailed and complicated information within the team clearly and concisely.
Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with a robust inquisitive mindset.
General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.
We welcome all applicants.
Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Apply Now

Refine Your Search

data & disclosure manager jobs

Facilities Coordinator

External Auditor

Product Manager - Superannuation

Senior Advisor Governance (Sustainability)

ESG Governance Manager

Retail Portfolio Administrator

Retirement Product Manager

Advisor Sustainability

Finance Graduate

Senior Centre Manager Newly Redeveloped Shopping Centre

Senior Director, Advanced Threat Services, Cybersecurity

Asset Manager

Family Support Specialist - DFV Services Gulf of Carpentaria

Regional Manager, Account Management (ANZ & Asia)

Field Service Technician

Manager – Accounting Advisory

Health Informatics Business Partner

Investment Operations - Fund Accountant

EOI - Senior Fund Accountant – Hedge Funds

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