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Operations Team Assistant - 4 days per week

CBRE -
Sydney NSW

Apply Now

Job Details

Full-time

Benefits

Parental leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Data entry
Organisational skills
AI
Document management systems

Full Job Description

Permanent part-time role (4 days per week) with real work-life balance
Support a high-performing IFM Investors portfolio
Varied, hands-on admin role with exposure to national operations
Work with leaders who value growth, support and flexibility
Join a global brand with strong training, structure and career pathways
Be part of a people-first, inclusive and family-friendly workplace
Ideal opportunity for someone wanting a stable, flexible role while building a career in property
Sydney Land of the Gadigal people
We have an excellent opportunity for an Operations Team Assistant to join our high-performing team on the IFM Investors account. This permanent part-time role (4 days per week) offers the perfect blend of flexibility, meaningful responsibility and long-term stability.
You’ll support our leadership and wider team by coordinating documentation, reporting, expenses and day-to-day operational administration across a national portfolio. This role suits someone organised, proactive and looking to continue growing their skills within a supportive property environment.
The Opportunity
Provide full administrative support to the Portfolio Support Manager and broader IFM team
Draft, review and prepare correspondence, reports, presentations and key documents
Prepare and format agendas, minutes, monthly reporting and distribution packs
Manage expense reconciliations and maintain credit card transaction registers
Coordinate meetings, team events, client functions and assist with conference logistics
Arrange travel and accommodation, ensuring accurate records are maintained
Assist with onboarding and offboarding processes
Maintain portfolio document management systems and ensure accurate, up-to-date filing
About You
Strong proficiency across Microsoft Office - Word, Excel, Outlook, PowerPoint
Administration or coordination experience within a fast-paced environment
Excellent communication and customer-service capability with all stakeholder levels
High attention to detail and accuracy in reporting and data entry
Strong organisational skills with the ability to prioritise competing tasks
Proactive, dependable and confident working with minimal supervision
Why join us? Joining CBRE means joining a team of talented professionals who lead the way in the property industry. Here’s what you can look forward to:
Genuine work-life balance with a stable 4-day-per-week role
Career development pathways and structured learning support
Industry-leading parental leave
Be part of a successful, high-performing operations team
Join a respected global organisation with national growth opportunities
Certified Family Inclusive Workplace, supporting flexibility and wellbeing
Can we inspire you to join us? At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
We look forward to hearing from you! #WeAreCBRE
Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.
Applicant AI Use Disclosure: We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Apply Now

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Operations Team Assistant - 4 days per week

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