Meeting and Events Coordinator role based in Melbourne Join the largest Commercial Real Estate company in the world Be part of a Global business with exciting growth targets for 2026/2027
CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.
What you'll do
Plan and deliver end-to-end client visits and executive experiences, including agendas, demonstrations, branding, room setup, logistics, and onsite execution.
Coordinate catering, vendors, attendee experiences, and operational support as required.
Manage event budgets, approvals, expenditure tracking, and financial governance.
Deliver client-facing events such as workshops, showcases, briefings, and roundtables.
Develop event materials including agendas, speaker flows, signage, branding, collateral, and demonstration assets.
Oversee all event logistics, including venue setup, registrations, catering, vendor management, and run sheet execution.
Manage post-event reporting, insights, follow-up activities, and continuous improvement initiatives.
Coordinate sponsorships, conferences, and exhibitions, including negotiations, branding, booth design, activations, and promotional materials.
Liaise with event organisers, partners, suppliers, and internal stakeholders to ensure seamless event delivery and brand alignment.
Oversee onsite event operations, staffing, setup, teardown, logistics, and reporting.
Maintain a rolling 12-month event calendar in partnership with marketing and operations leadership.
What you'll need
Proven experience in corporate event management, client engagement, brand experiences, or a similar role.
Strong project management skills with the ability to manage multiple events simultaneously.
Excellent communication, stakeholder management, and vendor negotiation capabilities.
Highly organised with exceptional attention to detail and problem-solving skills.
Experience creating event run sheets, agendas, branding assets, and event content.
Strong budgeting, financial management, and cost-tracking skills.
Ability to perform effectively in fast-paced, high-profile environments.
