In-Demand Office coordinator Jobs in Willoughby, Nsw

Front Office Coordinator / Booking Coordinator
Dental Boutique —Chatswood NSW
- Full-time
- Microsoft Excel
- Management
- Customer service
Quick Apply
Outside of School Hours Care Coordinator - Lindfield College
TheirCare —Lindfield NSW
- Up to $36 an hour
- Part-time
- Childcare
- First Aid Certification
Project Administrator/ Coordinator
Marr Contracting International Ltd —Sefton NSW
- $90,000 - $135,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Organisational skills
- Travel reimbursement
- Professional development assistance
Quick Apply
Operations & Logistics Co-ordinator
Labcabs Pty Ltd —Botany NSW
- $32 - $40 an hour
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
2d
Receptionist / Front Office coordinator- Full Time
DentalCare Clinics —Stanmore NSW
- $27 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Professional development assistance
Quick Apply
7d
Office Administration Coordinator
Sydney Drug Education & Counselling Centre (SDECC) —Manly NSW
- Up to $43 an hour
- Part-time
- Databases
- Administrative experience
- In-person
- Work from home
- Professional development assistance
Quick Apply
Inventory & Logistics Coordinator (Part-Time)
Veridapt —Chatswood NSW
- Part-time
- Microsoft Excel
- ERP systems
- Organisational skills
- Parental leave
- Employee assistance program
7d
Loyalty Coordinator
Metcash —Macquarie Park NSW
- Full-time
- Hybrid work
- Salesforce
- Microsoft Office
- Communication skills
- Annual leave
- Parental leave
Office Manager
Australian Centre —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Office
- Organisational skills
- In-person
Quick Apply
Transport Services Coordinator
Pickles Auctions —Belmore NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
Administration Coordinator - Waitara
Catholic Healthcare —Wahroonga NSW
- $35 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Business Administration
- Health insurance
- Parental leave
Quick Apply
3d
Fulfillment Team Member
Mike Thag Logistics —Sydney NSW
- Up to $28.50 an hour
- Full-time
- CRM software
- Management
- Customer service
- Dental insurance
- Vision insurance
Quick Apply
OSHC Coordinator | Rozelle
OSH Club —Rozelle NSW
- Full-time
- Leadership
- Communication skills
- Health insurance
- Referral program
Quick Apply
Digital Marketing & Content Coordinator
Engage Construction Pty Ltd —Alexandria NSW
- $35 - $45 an hour
- Part-time
- Hybrid work
- Work from home
Quick Apply
4d
OSHC Assistant Coordinator | St Ives Public
Primary OSH —St Ives NSW
- Full-time
- Working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
Junior Depot Supervisor
Brighton Coach Pty Ltd —Turrella NSW
- $75,000 a year
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Return to Work (RTW) Coordinator
Ability Group —Lane Cove NSW
- Call employer
- Microsoft Office
- Communication skills
- Time management
- Annual leave
- Referral program
Learning and Development Coordinator
For Health Group —Leichhardt NSW
- Full-time
- Remote
- Microsoft Office
- Administrative experience
- Analysis skills
OSHC Assistant Coordinator | Mowbray - Lane Cove North
Primary OSH —Lane Cove North NSW
- Part-time
- Working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
Customer Support, Dispatch and Sales Team Leader
Ruttley Services —Chatswood NSW
- Full-time
- CRM software
- Management
- Customer service
Quick Apply

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Front Office Coordinator / Booking Coordinator

Dental Boutique
Chatswood NSW

Quick Apply

Job Details

Permanent | Full-time

Qualifications

Microsoft Excel
Management
Customer service
Call centre
Medical scheduling
Administrative experience
Organisational skills
Communication skills
Time management

Full Job Description

At Dental Boutique, we don’t just provide dentistry — we create life-changing experiences. With over 50,000 smile transformations across Australia and New Zealand, we are a premium, award-winning dental group known for exceptional care, innovation, and artistry.

We’re now seeking a Full-time On-site aFront Office Coordinator/Booking Coordinator to join our Chatswood clinic, playing a vital role in managing and optimising patient appointments!

About the Role

As a Full-time Front Office Coordinator/Booking Coordinator, you will be on-site and responsible for managing the clinic’s appointment schedule, ensuring bookings are accurate, well-balanced, and running efficiently each day. You’ll work closely with the front office and clinical teams to proactively confirm appointments, minimise patient cancellations and no-shows, and support smooth clinic operations.

This role suits someone who thrives in a fast-paced, service-driven environment and takes pride in organisation, communication, and attention to detail.

Key Responsibilities

Patient Bookings & Appointment Management

Schedule and manage new and existing patient appointments with accuracy and care
Proactively confirm appointments via phone, SMS, and email to reduce patient cancellations and no-shows
Optimise daily appointment books to maximise chair utilisation and clinic flow
Manage cancellations and rebookings promptly, ensuring patients feel supported and informed

Patient Engagement & Communication

Manage inbound and outbound patient communications in a warm, professional manner
Clearly explain Dental Boutique’s services, processes, and value proposition
Build rapport and trust, ensuring patients feel confident and cared for throughout their booking journey

Operational & Administrative Support

Maintain accurate patient records and booking documentation
Ensure administrative workflows, confirmations, and follow-ups are completed efficiently
Support front office operations and general administrative tasks as required

Team Collaboration & Culture

Work closely with Front Office Coordinators, Patient Coordinators, and clinical teams
Share insights on booking trends and patient needs to support operational efficiency
Contribute positively to team culture, meetings, and ongoing training

What We’re Looking For

Experience

Previous experience in a high-volume bookings, scheduling (highly regarded), reception, call-centre, or administration role
Experience within customer service, healthcare, wellness, or luxury service environments highly regarded
Confident handling phone calls, scheduling systems, and patient enquiries

Skills & Attributes

Warm, confident, and professional communication style
Strong organisational skills, time management and exceptional attention to detail
Strong book management, appointments scheduling and administration skills
Proactive, solutions-focused, critical thinking, and able to manage competing priorities

What truly sets us apart are the values that drive everything we do:

Above and Beyond
Exceed all patients' expectations
Take initiative and ownership
Pay attention to details
Strive for exceptional outcomes in everything you do
Excel with Passion and Care
Embrace constructive feedback and continuous growth
Show kindness and empathy to patients and teammates
Bring passion and positivity into your work by loving what you do
Positivity and Happiness
Treat patients and colleagues with care and respect
Work proactively and independently when needed
Take accountability and follow through with urgency
Contribute positively as a supportive team player

Embracing these values creates a foundation where our people and clients are motivated, valued, and empowered to grow with confidence and well-being.

How to Apply:

If you’re ready to make an impact as a Bookings Coordinator, we’d love to hear from you!

Please submit your resume and a cover letter detailing your relevant experience (we highly regard bookings and scheduling experience)

Company Overview

Please visit https://dentalboutique.com.au/ for more information

Quick Apply

Refine Your Search

office coordinator jobs in willoughby, nsw

Front Office Coordinator / Booking Coordinator

Outside of School Hours Care Coordinator - Lindfield College

Project Administrator/ Coordinator

Operations & Logistics Co-ordinator

Receptionist / Front Office coordinator- Full Time

Office Administration Coordinator

Inventory & Logistics Coordinator (Part-Time)

Loyalty Coordinator

Office Manager

Transport Services Coordinator

Administration Coordinator - Waitara

Fulfillment Team Member

OSHC Coordinator | Rozelle

Digital Marketing & Content Coordinator

OSHC Assistant Coordinator | St Ives Public

Junior Depot Supervisor

Return to Work (RTW) Coordinator

Learning and Development Coordinator

OSHC Assistant Coordinator | Mowbray - Lane Cove North

Customer Support, Dispatch and Sales Team Leader

I want to receive the latest job alert for office coordinator in willoughby, nsw

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