In-Demand Document controller Jobs in Victoria

Document Controller
Linfox —Essendon Fields VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Document Controller
CPB Contractors —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Senior Document Controller
CPB Contractors —Melbourne VIC
- Full-time
- Organisational skills
Document Control and Reporting Trainee
CPB Contractors —Melbourne VIC
- Full-time
- SharePoint
- Business
- On-the-job training
Administrator Family Support
Child & Family Services Ballarat —Victoria
- $80,166 - $85,956 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
Coordinator, Program Support
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- SharePoint
- Annual leave
- Employee assistance program
1d
Project Administrator
Victorian Trailers Pty Ltd —Thomastown VIC
- $75,000 - $85,000 a year
- Full-time
- Office
- In-person
- Communication skills
- Parental leave
Quick Apply
11d
Project & Operations Coordinator
Bureau Veritas —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Employee assistance program
- Employee discount
2d
Project Site Administrator (12 Month Fixed Term Contract)
Consolidated Power Projects Australia —Melbourne VIC
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Referral program
Quick Apply
Business Support Coordinator
AECOM —Docklands VIC
- Full-time
- Hybrid work
- Salesforce
- Administrative experience
- Organisational skills
Health & Safety Support and System Advisor
Victorian Government —Melbourne Eastern Suburbs VIC
- $113,257 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Organisational skills
- Parental leave
8d
Health & Safety Support and System Advisor
Country Fire Authority —Burwood East VIC
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Organisational skills
- Parental leave
8d

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Document Controller
Linfox —Essendon Fields VIC
Maintain document registers and ensure all controlled documents are current, compliant and appropriately versioned. Work type: Max Term - Full Time.
Document Controller
CPB Contractors —Melbourne VIC
Monitoring document revisions and ensuring teams are working from current information. Maintaining document control systems, registers and filing structures.

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Document Controller

Linfox -
Essendon Fields VIC

Apply Now

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Office
Records management
SharePoint
LMS
Document management
Document management systems
Communication skills

Full Job Description

Job no: 763120
Work type: Max Term - Full Time
Location: Essendon Fields - VIC - Australia

Applications close:
Here at Linfox, we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government, and defence. Shape the future of logistics with industry leading innovations in safety, sustainability, and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

What does the job look like?

As a Document Controller, you will play a key role in maintaining the integrity, accuracy and governance of critical HR documentation across multiple systems. You will be responsible for coordinating document control activities, ensuring documents remain compliant, accessible and up to date throughout their lifecycle.

A key focus of the role will be supporting the transition of HR documentation from SharePoint to NovaCore, maintaining document registers, managing review cycles with subject matter experts, and ensuring adherence to document governance standards. You will also support Learning Management System administration, stakeholder enquiries, reporting activities and system access management.

This role is onsite based out of our HQ in Essendon Fields (VIC) and a 12 Month Fixed Term Contract.

Other duties and responsibilities include but are not limited to:

Manage document control processes across HR policies, procedures, SOPs, guides and training materials.
Maintain document registers and ensure all controlled documents are current, compliant and appropriately versioned.
Coordinate document reviews, approvals and publication activities with key stakeholders.
Support the migration of HR documentation from SharePoint to NovaCore.
Monitor document review cycles and ensure timely completion of document updates.
Maintain content accuracy and governance across multiple document management platforms.
Support internal and external audit requirements by providing document and compliance records.
Assist with data cleanses, reporting and system improvement initiatives.
Manage stakeholder enquiries relating to documentation, systems and processes.
Support Learning Management System administration and learner record accuracy.

Are you the one?

You're a highly organised and detail-oriented Document Controller who thrives in structured environments and enjoys maintaining accurate, compliant and accessible documentation. You understand the importance of governance, version control and process compliance and are confident working across multiple systems while partnering with stakeholders to ensure information remains current and fit for purpose.

The ideal candidate can demonstrate:
Minimum 2 years' experience in a Document Controller, Records Management or similar document governance role.
Experience managing controlled documents within an ISO-certified quality management system.
Experience using document management systems such as NovaCore, M-Files, SuiteFiles or similar.
Strong understanding of document lifecycle management, version control and document governance principles.
Experience coordinating document reviews, approvals and compliance requirements.
Exposure to SharePoint administration and document migration projects.
Strong stakeholder engagement and communication skills.
High attention to detail and ability to manage multiple priorities and deadlines.
Advanced Microsoft Office skills, particularly Word, Excel, SharePoint and Teams.
Experience within a regulated, quality-focused or compliance-driven environment highly regarded.
Exposure to Learning Management Systems or training documentation administration advantageous.

Why join Linfox?

At Linfox, we are passionate about creating an inclusive and high-performing workplace where everyone can thrive. We welcome and encourage applications from people of all backgrounds and cultures, including Aboriginal and Torres Strait Islander peoples, people with disabilities, and those from diverse genders and identities.

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

Further information

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.

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Refine Your Search

document controller jobs in victoria

Document Controller

Document Controller

Senior Document Controller

Document Control and Reporting Trainee

Administrator Family Support

Coordinator, Program Support

Project Administrator

Project & Operations Coordinator

Project Site Administrator (12 Month Fixed Term Contract)

Business Support Coordinator

Health & Safety Support and System Advisor

Health & Safety Support and System Advisor

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