In-Demand Assistant secretary Jobs in Victoria

Executive Assistant
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- SharePoint
- Communication skills
10d
Team Assistant - Legal and Company Secretary
Siemens —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d
Team Assistant/Executive (Legal Secretary)
Ashurst LLP —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
Part Time Practice Administrator
Wotton Kearney —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
12d
Legal Secretary
Wotton Kearney —Melbourne VIC
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
Executive Assistant to CEO & COO
Peter MacCallum Cancer Centre —Parkville VIC
- Full-time
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
1d
Administration Manager
Victorian Government —Ballarat VIC
- Full-time
- Microsoft Office
- Finance
- Administrative experience
11d
Practice Executive (Senior Legal Secretary/EA)
Ashurst LLP —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
Practice Administrator
Wotton Kearney —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
Business Adviser
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Management
11d
Junior Practice Administrator
Wotton Kearney —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
12d
Executive Assistant
Daniels Health —Dandenong VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick Apply
Board Coordinator
Equip Super —Melbourne VIC
- Full-time
- Hybrid work
- Communication skills
Quick Apply
3d
Float Legal Assistant
Maddocks —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Business Adviser
Department of Jobs, Skills, Industry and Regions —Melbourne City Centre VIC
- $100,894 - $114,476 a year
- Full-time
- Management
11d
Legal Assistant
Carbone Lawyers —Melbourne VIC
- Full-time
- Microsoft Office
- Databases
- Organisational skills
Quick Apply
1d
Catering Assistant - Snowy River Campus -
Victorian Government —East Gippsland VIC
- Full-time
- Management
- Research
- University
5d
Catering Manager - Snowy River Campus
Victorian Government —East Gippsland VIC
- Full-time
- Management
- Research
- University
5d
Senior Women’s Assistant Coach Macleod Football Netball Club
Northern Football Netball League —Greensborough VIC
- Communication skills
Senior Assistant Coach
Northern Football Netball League —Greensborough VIC

I want to receive the latest job alert for assistant secretary in victoria

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

assistant secretary jobs near victoria

Legal Secretary jobs in Melbourne VIC

Legal Assistant jobs in Melbourne VIC

Executive Assistant jobs in Melbourne VIC

Legal Secretary jobs in Newcastle Nsw

Legal Secretary jobs in Ringwood Vic

Legal Support jobs in Thornleigh Nsw

Criminal Legal Assistant jobs in Mosman Nsw

Legal Secretary jobs in Sydney Nsw

Legal Secretary jobs in Perth Wa

Legal Secretary jobs in Glass House Mountains Qld

Legal Assistant jobs in Western Sydney University, Hawkesbury Campus Nsw

Laboratory Assistant jobs in Booragoon Wa

Legal Assistant jobs in Greater Gold Coast Qld

Research Assistant, Psychology jobs in Sydney Nsw

Legal Assistant jobs in Mosman Park Wa

Legal Assistant jobs in Sydney Nsw

Legal Assistant jobs in Mount Eliza Vic

Legal Assistant jobs in Kilsyth Vic

Catering Manager jobs in Morayfield Qld

Brothel Manager, Reception, Adult Industry jobs in Melbourne Vic

Executive Assistant

Victorian Government -
Melbourne VIC

Apply Now

Job Details

Full-time
$116,413 - $140,849 a year
10 days ago

Qualifications

Calendar management
SharePoint
Communication skills

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: $116,413 - $140,849

Grade: VPS 5

Occupation: Other

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 11910

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role
The Executive Assistant provides high-level executive and administrative support to the Deputy Secretary, ensuring effective communication, stakeholder coordination and smooth day-to-day operations. The role manages confidential correspondence, proactive diary and scheduling, information flow, and engagement activities while building strong relationships across internal and external stakeholders.

The position also maintains communication channels, coordinates approvals, supports collaboration across teams, and drives continuous improvement to enhance efficiency and service delivery. Success in the role requires excellent organisation, attention to detail, strong interpersonal skills, sound judgement, and the ability to work independently in a fast-paced, dynamic environment.

What we’re looking for (Selection Criteria)

You’re someone who:

Builds and maintains strong stakeholder relationships by understanding needs, fostering collaboration, and delivering positive outcomes.
Drives continuous improvement by identifying opportunities to streamline processes, improve systems, and enhance service delivery.
Applies critical thinking and systems thinking to analyse complex issues, solve problems, and make informed decisions that consider broader organisational impacts.
Effectively plans, coordinates and delivers work, monitoring progress and adapting priorities to achieve agreed outcomes.
Thrives in a collaborative and changing environment, embracing new ways of working, supporting others through change, and promoting knowledge sharing across teams.

Click here to access the .

Qualifications and experience

You’ll bring:

Demonstrated experience in coordination, stakeholder engagement or executive support within a complex environment (mandatory).
Proficiency in Microsoft 365, including Outlook calendar management, Teams meetings and webinars, and SharePoint pages and libraries, with strong written communication skills and attention to detail (mandatory).
An understanding of parliamentary and government processes (desirable).

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
Applications close at 11.59pm on Wednesday, 19th August 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact Paula McDonald, Senior Advisor [email protected].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

Important Information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.

Applications close Wednesday 19 August 2026 at 11.59pm

Posted

5 August 2026

Apply Now

Refine Your Search

assistant secretary jobs in victoria

Executive Assistant

Team Assistant - Legal and Company Secretary

Team Assistant/Executive (Legal Secretary)

Part Time Practice Administrator

Legal Secretary

Executive Assistant to CEO & COO

Administration Manager

Practice Executive (Senior Legal Secretary/EA)

Practice Administrator

Business Adviser

Junior Practice Administrator

Executive Assistant

Board Coordinator

Float Legal Assistant

Business Adviser

Legal Assistant

Catering Assistant - Snowy River Campus -

Catering Manager - Snowy River Campus

Senior Women’s Assistant Coach Macleod Football Netball Club

Senior Assistant Coach

I want to receive the latest job alert for assistant secretary in victoria

Explore jobs in more locations

Overview

Job Seeker Tools

Employer Tools

Browse

Stay Connected