In-Demand Project controls administrator Jobs in Sydney, Nsw

Project Coordinator
Alder Projects Pty Ltd —Homebush NSW
- From $75,000 a year
- Full-time
- Management
- Administrative experience
- Construction experience
- Parental leave
- Professional development assistance
Quick Apply
Cadet (NSW)
Texco Construction —Sydney NSW
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Project Administrator
HD Renewable Energy Australia Pty. Ltd. —Sydney NSW
- From $80,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Quick Apply
9d
Project Administrator
IngeniumX Engineering Consulting Pty Ltd —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply
System Administrator
C4X Technology Architects —Rhodes NSW
- $90,000 - $115,000 a year
- Full-time
- Management
- Administrative experience
- Analysis skills
Quick Apply
1d
Project Administrator
Abergeldie Complex Infrastructure —Auburn NSW
- $84,000 - $94,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Contract Administrator, Site/Civil Engineer
SJM Rail Signalling Pty Ltd —Balmain NSW
- $110,000 - $120,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Construction experience
Quick Apply
Project Administrator (8-Month Maternity Leave Contract)
UGL Limited —Sydney NSW
- Urgently hiring
- Microsoft Excel
- Administrative experience
- Organisational skills
Project Administrator
Boral —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
14d
Contract Administrator
CALM Property Services Pty Ltd —Sydney NSW
- $82,000 a year
- Full-time
- Maintenance
- Administrative experience
- In-person
Quick Apply
9d
Junior Database Administrator
Deloitte —Sydney NSW
- Hybrid work
- Azure
- Patient monitoring
- Administrative experience
- Parental leave
Contracts Administrator
Icon —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Construction experience
- Parental leave
- Employee assistance program
Inventory Control Specialist (Buyers Administrator)
Costco AU —Lidcombe NSW
- Full-time
- Google Suite
- Marketing
- Analysis skills
10d
Senior Commercial Administrator
dnata —Mascot NSW
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Contract Administrator
KSH Group —Lidcombe NSW
- $80,000 - $90,000 a year
- Full-time
- Microsoft Office
- In-person
Quick Apply
2d
Revenue Administrator
Transport For NSW —Parramatta NSW
- $100,123 - $110,138 a year
- Full-time
- Microsoft Excel
- Finance
- Administrative experience
13d
Plant Administrator I M6 Stage 1
CPB Contractors —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
7d
IT Operations Lead
Maxlife Care —Sydney NSW
- $80,000 a year
- Full-time
- Azure
- Administrative experience
- Bachelor's degree
Quick Apply
8d
Systems & Finance Coordinator - Construction Business Unit
Ingenia Communities —Sydney NSW
- Microsoft Excel
- Administrative experience
- In-person
- Parental leave
Contracts Administrator
DCOH —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply

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Project Coordinator

Alder Projects Pty Ltd
Homebush NSW

Quick Apply

Job Details

Full-time
From $75,000 a year

Benefits

Parental leave
Professional development assistance
Maternity leave

Qualifications

Management
Administrative experience
Construction experience
Communication skills

Full Job Description

Project Coordinator – Construction

Position Summary

The Project Coordinator supports the Project Manager and Site Manager in the planning, coordination, administration and delivery of construction projects. The role is responsible for maintaining project documentation, coordinating consultants and subcontractors, following up outstanding actions, and ensuring assigned tasks are completed accurately and within required deadlines. Minimum 2 years experience.

The role requires strong organisation, communication, attention to detail and the ability to progressively develop independent judgement while escalating significant commercial, contractual, programme or technical matters to the Project Manager.

Key Responsibilities

Assist the Project Manager with day-to-day coordination and delivery of construction projects.
Coordinate communication between clients, consultants, subcontractors, suppliers and the internal project team.
Prepare, issue and maintain RFIs, document registers, drawing registers and project correspondence.
Review drawings, specifications and consultant documentation and identify discrepancies or missing information for escalation.
Follow up consultants and subcontractors for drawings, quotations, technical information, approvals and outstanding actions.
Assist with subcontractor procurement, including obtaining quotations, preparing comparisons and coordinating scope clarification.
Assist with preparation and administration of subcontractor agreements, purchase orders and project documentation.
Assist with variation identification, quotation preparation, supporting documentation and variation registers.
Assist with progress claims, subcontractor claims and general commercial administration as directed.
Maintain project programmes, action lists, procurement schedules and other project trackers.
Monitor deadlines and proactively follow up outstanding items before they affect the project programme.
Attend project, consultant and subcontractor meetings and prepare clear meeting minutes and action lists where required.
Coordinate material submissions, samples, shop drawings and consultant approvals.
Assist the site team with resolving documentation and coordination issues.
Maintain organised and accurate electronic project records.
Assist with QA documentation, inspections, ITPs, defects and project close-out documentation.
Assist with preparation of handover documents, warranties, certificates, O&M manuals and as-built information.
Identify potential programme, cost, quality or coordination risks and promptly bring them to the Project Manager's attention.
Maintain professional communication with clients, consultants, subcontractors and colleagues at all times.
Undertake other reasonable project coordination duties as directed by the Project Manager.

Performance Expectations

The Project Coordinator is expected to take ownership of assigned tasks rather than relying on continuous follow-up from the Project Manager. This includes understanding deadlines, determining the appropriate sequence of work, following up relevant parties and communicating potential delays early.

The employee is encouraged to develop independent judgement and problem-solving skills. However, independence does not mean operating without management direction. Project priorities, commercial decisions, contractual matters and significant project risks remain subject to the direction and approval of the Project Manager.

Key Skills & Attributes

Strong organisational and time-management skills.
Ability to manage multiple tasks and deadlines simultaneously.
Good written and verbal communication.
Ability to read and understand construction drawings and specifications.
Strong attention to detail and document control.
Proactive approach to following up outstanding matters.
Ability to identify priorities and seek direction where priorities are unclear.
Commercial awareness and willingness to develop contract administration skills.
Professional approach when dealing with clients, consultants and subcontractors.
Ability to work both independently and collaboratively.
Willingness to learn, accept feedback and continuously improve.

Reporting: Project Manager / Director
Works With: Site Manager, Contract Administrator, Estimator, consultants, subcontractors and suppliers.

Pay: From $75,000.00 per year

Benefits:

Maternity leave
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

project controls administrator jobs in sydney, nsw

Project Coordinator

Cadet (NSW)

Project Administrator

Project Administrator

System Administrator

Project Administrator

Contract Administrator, Site/Civil Engineer

Project Administrator (8-Month Maternity Leave Contract)

Project Administrator

Contract Administrator

Junior Database Administrator

Contracts Administrator

Inventory Control Specialist (Buyers Administrator)

Senior Commercial Administrator

Contract Administrator

Revenue Administrator

Plant Administrator I M6 Stage 1

IT Operations Lead

Systems & Finance Coordinator - Construction Business Unit

Contracts Administrator

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