In-Demand administrative assistant Jobs in palmerston, nt

Admin Officer - Support Coordination
Hands On People —Darwin NT
- $68,000 - $70,000 a year
- Full-time
- Management
- Microsoft Office
- Working with children
3d
Executive Assistant
Department of Corporate and Digital Development —Darwin NT
- $77,344 - $88,179 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Administrative Support Officer
Department of Education and Training —Darwin NT
- $99,519 - $110,953 a year
- Full-time
- Working with children
- Organisational skills
- Communication skills
9d
Travelling Admin Support - Aboriginal and Torres Strait Islander applicants only
MAG Pty Ltd —Darwin NT
- $33.98 an hour
- Contract
- Customer service
- Medical office experience
- Administrative experience
- Travel reimbursement
Quick Apply
2d
Admin Assistant
Primus Build —Berrimah NT
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Assistant, Chief Executive Officer
Miwatj Health Aboriginal Corporation —Darwin NT
- Annual leave
Operations and Administration Assistant - First Nations Identified
Children's Ground —Winnellie NT
- $69,182.91 - $77,341.57 a year
- Part-time
- Microsoft Office
- Communication skills
Office Administrator
DDR Australia —Darwin NT
- Full-time
- Front desk
- Parental leave
- Employee assistance program
9d
Executive Assistant Program Coordinator
Department of Health —Darwin NT
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Front Office Assistant Manager
AccorHotel —Darwin NT
- Full-time
- Microsoft Outlook
- Management
- Microsoft Office
Quick Apply

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Executive Assistant
Department of Corporate and Digital Development —Darwin NT
Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff. Job type Full time Duration Ongoing.
$77,344 - $88,179 a year
1d
Executive Assistant, Chief Executive Officer
Miwatj Health Aboriginal Corporation —Darwin NT
A formal qualification in business or an equivalent discipline (essential). Work for an organisation accountable to Yolnu and led by community.

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Admin Officer - Support Coordination

Hands On People -
Darwin NT

Apply Now

Job Details

Full-time | Contract
$68,000 - $70,000 a year
3 days ago

Qualifications

Management
Microsoft Office
Quality assurance
Working with children
Blue Card
Driver Licence
Ochre Card
Diploma
Communication skills

Full Job Description

Posted: 01/06/2026

Closing Date: 30/06/2026

Salary: $68,000.00 - $70,000.00

Job Type: Full Time - Contract

Location: Darwin

Job Category: Support Coordinators

Hands on People (HOP) is a community services provider dedicated to supporting individuals living with disabilities. Our mission is to empower our clients by helping them navigate government and insurance schemes, including the National Disability Insurance Scheme (NDIS), to access support more efficiently. With a highly skilled team, we offer focused services, such as support coordination and community nursing. Operating primarily in NT and Queensland, we are committed to fostering independence and improving the quality of life for our customers. Our passionate staff builds personal relationships with each customer, working towards enriched and empowered living. In addition, our vision is to become the preferred service provider in the disability and aged care sector.

Job Description

At HOP, we are driven by our values encapsulated in PARTT:

Partnership: We believe in collaboration, working closely with clients and their families.

Accountability: We take responsibility for our actions and commitments.

Respect: Every individual, whether client or staff, is treated with the utmost dignity.

Trust: We build strong, reliable relationships based on honesty and confidentiality.

Transparency: We operate with openness, ensuring clarity in all our processes and decisions.

This position requires a strong commitment to adhering to the Disability Services Act and the United Nations Convention on the Rights of Persons with Disabilities, while also fostering relationships with clients and stakeholders.

The admin officer to support coordinator is responsible for managing administrative tasks, scheduling, travel arrangements, and supporting daily operations within the NT. This role involves coordinating meetings, maintaining records, handling confidential matters, and ensuring effective communication with stakeholders, Participants, family etc.

Your duties will include but not be limited to:

Calendar Management:

Manage the support coordinator’s calendar, scheduling appointments, meetings, and travel arrangements.
Coordinate with internal and external stakeholders to ensure timely and accurate scheduling.

Travel Arrangements:

Book flights, hotels, and transportation for business trips.
Prepare and submit travel expense reports.
Conduct house visits for clients/participants, family, and stakeholders.

Administrative Tasks:

Maintain the support coordinator office files and records.
Coordinate meetings and provide administrative support by accurately taking minutes and ensuring action items are completed.
Store all correspondence in the central records management database.
Prepare correspondence, notes, and executive reports.
Liaise with other support coordinators, staff, and other stakeholders on matters affecting the office and overall performance.
Perform other reasonable tasks within the scope of the role as required.

Confidential Matters:

Handle sensitive information with utmost discretion and confidentiality.
Adhere to all company policies and procedures regarding data privacy and security.
Follow the organization’s Code of Conduct and maintain professional, respectful, and collaborative work relationships.

Internal and External Relationships:

Actively participate in day-to-day activities and assist the team when required.
Develop effective relationships with all departments of the organization.
Maintain high-quality relationships with staff, clients, visitors, and stakeholders.

Additional Position Responsibilities:

Maintain a company calendar and schedule appointments.
Book meeting rooms and vehicles for the team as required.
Distribute and store correspondence (e.g., letters, emails, and packages).
Schedule in-person and external events.
Perform additional tasks as assigned.
preparing quarterly or monthly reports by gathering stakeholder and participant feedback and submitting them to the NDIS and NDIA.
Provide marketing support by sharing photos of activities.
Ensure the shift notes / progress notes are accurate and completed properly

Additional Position Responsibilities

Regularly audit and review participant services, for example, ROC and funding in the portal as per
Required to be on call if necessary.
Continuous professional development and training are vital to remain updated on industry standards, hence cultivating a culture of learning and advancement inside our organisation.

Desired Skills and Experience

Requirements & Qualifications:

Tertiary qualification in Disability, Diploma, or any relevant experience in a similar sector.
Knowledge of NDIS regulations, compliance, and quality assurance standards.
Excellent communication and stakeholder engagement capabilities.
Ability to handle crisis situations with professionalism and efficiency.
Strong documentation, reporting, and record-keeping abilities.
Willingness to travel within NT and provide flexible support when required.
Current unrestricted driver’s license
Should have their own car with appropriate insurance
Working with Children OCHRE card/Blue Card.
NDIS Worker Screening Check/Yellow Card

Desired Knowledge/Experience

Experience in a similar role for a minimum of 1 year.
Strong organisational and time-management skills.
Demonstrated commitment to the ongoing stewardship of HOP and service delivery.
Proficient in the full suite of Office 365.
Excellent interpersonal and communication skills.
Demonstrated high-level external relations and networking skills
An understanding of the needs and considerations of Culturally and Linguistically Diverse clients and their families
Commitment to ongoing professional development and staying current with industry trends.
A working knowledge of the NDIS Practice Standards and the ability to ensure compliance.

Apply Now

Refine Your Search

administrative assistant jobs in palmerston, nt

Admin Officer - Support Coordination

Executive Assistant

Administrative Support Officer

Travelling Admin Support - Aboriginal and Torres Strait Islander applicants only

Admin Assistant

Executive Assistant, Chief Executive Officer

Operations and Administration Assistant - First Nations Identified

Office Administrator

Executive Assistant Program Coordinator

Front Office Assistant Manager