Job description
Agency Department of Education and Training Work unit Office of Inclusion and Engagement Services
Job title Senior Executive Assistant Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $90,946 - $95,468 Location Darwin
Position number 46615 RTF 354103 Closing 25/08/2026
Contact officer Chloe Gage-Pearson, Executive Officer on 08 8963 5506 or [email protected]
About the agency https://education.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354103
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Primary objective
To provide a high level of administrative and secretarial support to the Executive Director of Inclusion and Engagement
Services.
Context statement
All divisions within the department are responsible for providing support, strategic and operational advice to assist the
organisation to improve its performance and deliver quality education services across the Northern Territory.
Key duties and responsibilities
1. Provide high level executive administrative and secretarial support to the Executive Director and other senior executives
and managers including processing all correspondence, maintaining records, initiating follow-up action to ensure
deadlines are met, filing, handling telephone inquiries and visitors, scheduling appointments, and meetings, compiling and
distributing meeting papers and making travel arrangements.
2. Undertake research projects.
3. Research and prepare high level confidential and sensitive briefings, submissions, reports, and correspondence on a range
of strategic priorities, operational policy, and procedures.
4. Liaise effectively and discreetly with all levels of staff within the department and with external stakeholders.
5. Build and sustain collaborative relationships and with a variety of stakeholders including the Chief Executive, senior
departmental staff members, the Minister’s Office, other government agencies and external stakeholders.
Selection criteria
Essential
1. Proven successful experience working for a senior executive demonstrating developed interpersonal, oral, and written
communication skills, and the ability to communicate effectively at all levels including with the senior executives.
2. Proven capability to operate effectively in a politically sensitive environment while maintaining high standards of
professionalism, ethics, departmental values, and accountability.
3. Knowledge and understanding of government and ministerial protocols and procedures including standard formatting of
correspondence.
4. Demonstrated organisational and time management skills with the capacity to prioritise and meet competing deadlines
and work under pressure while maintaining quality of end product.
5. Proven ability to develop, maintain, apply, and provide advice on procedures for administrative processes such as
procurement, credit card management, travel arrangements and records management.
6. Extensive knowledge in computer systems including word processing, spreadsheets, and email.
7. Ability to work effectively in a collaborative and agile team, demonstrating ability to achieve outcomes using problem
solving and influencing skills.
8. Ability to implement robust monitoring and evaluation systems to identify areas for continuing improvement.
9. Demonstrated ability to interact effectively with people from diverse cultures and backgrounds.
Desirable
1. Knowledge and understanding of government and departmental processes including preparing high level reports,
discussion papers and correspondence including Ministerial and executive briefings.
2. Contemporary knowledge of relevant legislation, policies, and procedures.
3. Knowledge of education systems and the strategic directions and objectives of the Department of Education and
Northern Territory Government.
