In-Demand Administrative assistant Jobs in Oakleigh, Vic

Office Administration Assistant
Clinic Maintenance Pty Ltd —Braeside VIC
- $52,880.00 - $59,880.70 a year
- Full-time
- Management
- Customer service
- Clinic
Quick Apply
Office/Accounts Administrator
Outright IT —Knoxfield VIC
- $15,106 - $22,659 a year
- Part-time
- Management
- Administrative experience
- Data entry
Quick Apply
10d
Sales Office Administrator
Cakes by Sweethearts —Huntingdale VIC
- $30 - $35 an hour
- 12 hour shift
- Sales
- Customer service
- In-person
Quick Apply
Sales and Administration Assistant
Cakes by Sweethearts Pty Ltd —Huntingdale VIC
- $34 - $36 an hour
- Monday to Friday
- Sales
- In-person
Quick Apply
Office Administrator – Accounts Payable & Accounts Receivable
Megasaw —Dandenong VIC
- $70,000 - $80,000 a year
- Full-time
- Administrative experience
- Computer skills
- Construction experience
Quick Apply
Accounts/Office Administrator (Flexible 0.8 FTE – 32 hours per week)
GMS Solutions Group —Hawthorn East VIC
- $65,000 - $80,000 a year
- In-person
Quick Apply
2d
Receptionist/Administration Assistant
Family and Trauma Centre —Caulfield North VIC
- Part-time
- Google Suite
- Management
- Customer service
Quick Apply
Office Administrator/Junior Bookkeeper
Kimberley Products —Dandenong VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Admin
JIT —Moorabbin VIC
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply
13d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Pharmacy Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Senior Administration Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Office
- Databases
- Administrative experience
Administrative Support Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Administrative experience
2d
Executive Assistant
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- SharePoint
- Communication skills
11d
Executive Assistant & Coordinator - Transformation Office
Scope (Aust) —Hawthorn VIC
- $15,900 a year
- Full-time
- Organisational skills
- AI
- Communication skills
- Fuel discount
4d
Administration Assistant and Project Support
Catholic Education Commission of Victoria —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
6d
Human Resources Assistant/Executive
Oriental Merchant Pty Ltd —Mulgrave VIC
- Full-time
- Microsoft Excel
- Research
- Microsoft Office
Quick Apply
5d
Administrative Assistant
Accessco —Box Hill VIC
- $29.45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
9d

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Office Administration Assistant

Clinic Maintenance Pty Ltd
Braeside VIC

Quick Apply

Job Details

Full-time
$52,880.00 - $59,880.70 a year

Qualifications

Management
Customer service
Bachelor's degree
Construction experience
Business
Communication skills

Full Job Description

About Clinic Maintenance

Clinic Maintenance is a Melbourne-based renovation and maintenance business delivering home renovation, commercial renovation, repair and maintenance services across Melbourne. The business promotes registered builders, detailed planning, transparent communication, strong workmanship and end-to-end project delivery across services such as bathroom renovations, kitchen renovations, full home renovations, commercial renovations, outdoor living spaces, garage conversions, laundry renovations and general maintenance.

About the Role

We are seeking a Management Consultant / Business Consultant to support the continued growth and operational maturity of Clinic Maintenance. The role will work closely with the business owner, project managers, trades, administration team and other stakeholders to review current operations and recommend practical improvements across sales, quoting, scheduling, project delivery, client communication, documentation, reporting and after-service support.

This role is suited to a structured business improvement professional who can analyse current workflows, identify operational gaps, prepare improvement recommendations and support the implementation of better systems, procedures and management controls across a growing project-based business.

Key Responsibilities

· Review current business operations across enquiry intake, site inspection, quoting, job scheduling, project delivery, client updates, invoicing, warranty and after-service support.

· Analyse existing workflows, job records, reports, client communication practices, templates, handover points and internal procedures.

· Identify business gaps, bottlenecks, duplicated work, risk areas and opportunities to improve efficiency, service consistency and customer experience.

· Develop recommendations to improve operating methods, work allocation, project visibility, internal accountability and resource utilisation.

· Prepare business improvement reports, workflow maps, procedure documents, implementation plans, role clarity recommendations and management updates.

· Assist with refining the end-to-end project management process from initial consultation through to final inspection and aftercare.

· Support improvements to quote follow-up, client communication standards, job tracking, scheduling, documentation and performance reporting.

· Review job roles, responsibilities and handover points between administration, project management, trades and management.

· Recommend improvements to systems, templates, checklists, dashboards and standard operating procedures.

· Assist with implementing approved recommendations, including revised procedures, team guidance, training materials and change support.

· Provide coaching and support to team members during process, system and operating model changes.

· Support management in improving scalability, profitability, control, customer satisfaction and overall business performance.

Skills and Experience

· Bachelor degree or higher in Business, Management, Commerce, Operations, Project Management or a related discipline.

· Experience in management consulting, business consulting, operations improvement, business transformation or organisational improvement.

· Strong ability to analyse workflows, business processes, operating models, role responsibilities and organisational structures.

· Experience preparing process maps, business cases, reports, procedures, implementation plans and business improvement documentation.

· Strong stakeholder engagement skills and the ability to work with business owners, project managers, administrators, trades and operational teams.

· Ability to convert business problems into clear, practical and commercially realistic recommendations.

· Strong written communication skills and confidence preparing professional reports and management documentation.

· Experience supporting change implementation across small to medium-sized businesses or project-based operations.

· Strong attention to detail, sound judgement and the ability to manage competing priorities.

Highly Regarded

· Experience in construction, renovations, property maintenance, trades, project services, field services or building-related operations.

· Experience improving quoting, scheduling, job management, CRM, project tracking or customer service workflows.

· Knowledge of residential renovation project lifecycles, including consultation, design, quoting, approvals, delivery, handover and aftercare.

· Experience using or improving job management systems, CRM platforms, project management tools, reporting dashboards or workflow automation.

· Experience developing standard operating procedures, checklists, forms, templates, role guides and team training materials.

About You

You are a practical and structured business improvement professional who understands how to make a growing business more efficient, consistent and scalable. You are comfortable working in a hands-on environment and can translate operational issues into clear business recommendations that can be implemented by real teams.

You can engage with both management and frontline teams, and you understand that effective consulting is not just about writing reports. It is about diagnosing problems, recommending workable solutions and helping the business adopt better ways of working.

Why Join Clinic Maintenance?

· Work with a growing Melbourne renovation and maintenance business.

· Help shape the operating model of a hands-on, customer-focused company.

· Contribute to real business improvement across sales, operations, project delivery, customer experience and reporting.

· Support a business that values communication, quality workmanship and practical project delivery.

· Opportunity to make a visible impact on how the business scales and performs.

How to Apply

Please submit your resume and a short cover letter outlining your experience in business improvement, operations consulting, workflow analysis, organisational change or project-based operational improvement.

Applications from candidates with experience in construction, renovations, property services, trades, field services or project-based businesses will be highly regarded.

Pay: $52,880.00 – $59,880.70 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in oakleigh, vic

Office Administration Assistant

Office/Accounts Administrator

Sales Office Administrator

Sales and Administration Assistant

Office Administrator – Accounts Payable & Accounts Receivable

Accounts/Office Administrator (Flexible 0.8 FTE – 32 hours per week)

Receptionist/Administration Assistant

Office Administrator/Junior Bookkeeper

Office Admin

Office Admin / Customer Service

Office Administrator »

Pharmacy Administration Assistant

Senior Administration Assistant

Administrative Support Officer

Executive Assistant

Executive Assistant & Coordinator - Transformation Office

Administration Assistant and Project Support

Administrative Assistant - Learning & Teaching

Human Resources Assistant/Executive

Administrative Assistant

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