In-Demand Practice administrator Jobs in North Warrandyte Vic

NDIS Administrator
Therapy Mental Health Pty Ltd —Eltham VIC
- $50,000 - $60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Dermal Nurse or Clinician/Clinic Administrator
The Dream Skin Clinic —Parkville VIC
- $30 - $45 an hour
- Part-time
- Nursing
- Customer service
- English
- Employee discount
Quick Apply
Senior Receptionist/Administrator
Preston Physiotherapy —Preston VIC
- From $30 an hour
- Part-time
- Management
- Customer service
- Medical office experience
Quick Apply
6d
Contract Administrator
KELKANE CONSTRUCTIONS PTY LTD —Melbourne VIC
- $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Construction
Quick Apply
11d
Cadet (VIC)
Texco Construction —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Part-Time Office Administrator / Bookkeeper
Premier Food Brands Pty LTD —Campbellfield VIC
- From $35 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
13h
Accounts Clerk – Entry Level (6-month contract)
Russell Kennedy —Melbourne VIC
- Call employer
- Senior Secondary Certificate of Education
- Communication skills
- Time management
Talent Engagement Administrator
Forensicare Careers —Fairfield VIC
- $80,584 a year
- Full-time
- Management
- Microsoft Office
- No degree
- Employee assistance program
7d
Oracle Database Administrator
Infosys —Melbourne VIC
- $108,571 - $119,893 a year
- Oracle
- Management
- Computer Science
- Health insurance
- Parental leave
Medical Receptionist
Rooms with Style —Camberwell VIC
- $28 - $32 an hour
- Weekend availability
- Private practice
- Customer service
- Medical office experience
Quick Apply
5d
People Administrator
Gadens —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction
- Parental leave
- Employee assistance program
Office Administrator
BioNTech AG —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Real Estate Administrator
Uniting Vic.Tas —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- Parental leave
- Employee assistance program
13d
Junior Cloud Platform Engineer - Systems Administrator
Leidos —Scoresby VIC
- Full-time
- Management
- AWS
- Communication skills
- Annual leave
Medical Administration Registrar
Cabrini Health —Malvern VIC
- Full-time
- Administrative experience
- In-person
- Commuter assistance
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
System Administrator - 12 mth FTC
The Argyle Network —Melbourne VIC
- $90,000 a year
- Full-time
- Hybrid work
- Azure
- Administrative experience
- AWS
Teleradiology Administration Officer - Evening & Overnight
Imaging Associates —Box Hill VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Service Desk Analyst
U.S. Embassy & Consulates in Australia —Melbourne VIC
- $88,265 a year
- Full-time
- Hybrid work
- Computer Science
- Writing skills
- Education
- Travel reimbursement
7d

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NDIS Administrator

Therapy Mental Health Pty Ltd
Eltham VIC

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Qualifications

Customer service
Certificate IV
Certificate III
Microsoft Office
Administrative experience
Working with children
Organisational skills
Front desk
Business Administration
Business
Communication skills
Time management

Full Job Description

THERAPY™

Position Description – Administration Coordinator

ABOUT THERAPY™

THERAPY™ is a registered NDIS provider committed to delivering high-quality, person-centred supports to participants under the National Disability Insurance Scheme.

We operate in accordance with the NDIS Practice Standards, NDIS Code of Conduct, and all relevant legislative and regulatory requirements. Our team is dedicated to empowering participants to achieve their goals while ensuring safety, dignity, and choice remain at the centre of service delivery.

POSITION PURPOSE

The Administration Coordinator is the first point of contact for participants, families and external stakeholders.

This role is responsible for providing professional reception and administrative support while ensuring participant records, intake processes, compliance documentation, scheduling, and office operations are maintained to a high standard.

The Administration Coordinator contributes directly to Therapy's compliance with the NDIS Practice Standards through accurate record keeping, participant administration, privacy management, and quality assurance activities.

KEY RESPONSIBILITIES
Reception and Communication

Answer incoming phone calls, emails, and enquiries.
Provide information regarding Therapy's services and supports.
Direct enquiries to the appropriate team members.
Maintain a welcoming, accessible, and inclusive environment.

Participant Administration

Support onboarding and intake of new participants.
Prepare service agreements, consent forms, intake documentation, and supporting paperwork.
Maintain accurate participant records within CareMaster and other systems.
Assist participants and families with administrative enquiries.
Coordinate appointments and service bookings as directed.
Ensure participant information is recorded accurately and confidentially.

Scheduling and Coordination

Manage practitioner and support service schedules.
Coordinate appointments, cancellations, and rescheduling requests.
Liaise with participants, families, support coordinators, and staff regarding appointments.
Assist with room bookings and resource allocation.

Records and Documentation

Maintain secure and accurate participant, staff, and organisational records.
Support document management and version control.
Ensure all documentation complies with NDIS and privacy requirements.
Assist with audit preparation and compliance reviews.
Maintain filing systems and administrative registers.

HR and Workforce Administration

Support collection and maintenance of compliance documentation including:
NDIS Worker Screening Checks
Working with Children Checks
Qualifications and registrations
Mandatory training records
Monitor compliance expiry dates and notify relevant staff.
Support Employment Hero administration and personnel record management.

Incident, Feedback and Quality Administration

Assist with maintaining incident, feedback, and complaints registers.
Ensure documentation is recorded accurately and escalated appropriately.
Support quality improvement activities.
Assist management with NDIS audit preparation and compliance activities.
Maintain confidentiality regarding participant and staff information.

General Administration and Office Operations

Process incoming and outgoing correspondence.
Maintain office supplies and administrative resources.
Coordinate meeting schedules and prepare meeting documentation.
Assist with data entry, reporting, and operational administration.
Support management with administrative projects and tasks as required.

QUALIFICATIONS AND EXPERIENCE

Essential

Previous experience in administration, reception, or customer service.
Strong computer literacy including Microsoft Office.
Excellent verbal and written communication skills.
High attention to detail and organisational skills.
Ability to maintain confidentiality and professional boundaries.
Current NDIS Worker Screening Check (or ability to obtain).

Desirable

Experience within the NDIS, disability, allied health, healthcare, or community services sector.
Experience using CareMaster or similar systems.
Certificate III or IV in Business Administration or a related field.
Understanding of NDIS Practice Standards and NDIS Code of Conduct.

SKILLS AND COMPETENCIES

Professional and person-centred communication.
Strong organisational and time management skills.
Excellent attention to detail and accuracy.
Ability to manage competing priorities.
Strong problem-solving abilities.
Commitment to participant rights, dignity, and choice.
Ability to work collaboratively within a multidisciplinary team.
Understanding of privacy, confidentiality, and information management requirements.

WHAT WE OFFER

A supportive and collaborative workplace culture.
Opportunities for professional growth and development.
The opportunity to be part of a purpose-driven organisation making a positive impact in the community.

Please email [email protected] if you are interested in the role to discuss further.

Pay: $50,000.00 – $60,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

practice administrator jobs in north warrandyte vic

NDIS Administrator

Dermal Nurse or Clinician/Clinic Administrator

Senior Receptionist/Administrator

Contract Administrator

Cadet (VIC)

Part-Time Office Administrator / Bookkeeper

Accounts Clerk – Entry Level (6-month contract)

Talent Engagement Administrator

Oracle Database Administrator

Medical Receptionist

People Administrator

Contracts Administrator

Office Administrator

Real Estate Administrator

Junior Cloud Platform Engineer - Systems Administrator

Medical Administration Registrar

Administrative Officer - Statements

System Administrator - 12 mth FTC

Teleradiology Administration Officer - Evening & Overnight

Service Desk Analyst

I want to receive the latest job alert for practice administrator in north warrandyte vic

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