In-Demand Senior administrator Jobs in Melbourne Vic

Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
11d
Senior Contract Administrator - City of Port Phillip
Green by Nature AU —Port Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
3d
Project Manager – Team Lead
Ethnolink Pty Ltd —Cremorne VIC
- $83,000 - $88,000 a year
- Full-time
- Management
- Budgeting
- In-person
Quick Apply
9d
Senior Contract Administrator - City of Port Phillip
Green by Nature —Port Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
3d
Administration & Business Support Coordinator
Executive Personal Concierge —Camberwell VIC
- $38 - $45 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
13h
Contracts Administrator
Icon —Richmond VIC
- Full-time
- Administrative experience
- Organisational skills
- Construction experience
- Parental leave
- Employee assistance program
1d
Business Coordinator/Administrator
SPIE —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
14d
Senior Systems Administrator
NTT —Melbourne VIC
- Contract
- Administrative experience
Quick Apply
Senior Systems Administrator
Sportsbet —Melbourne VIC
- Full-time
- Hybrid work
- Azure
- Administrative experience
- AWS
- Annual leave
- On-the-job training
5d
Senior Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Engineering
- Master's degree
- Administrative experience
Quick Apply
Office Manager
Legal Path Lawyers —West Melbourne VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
1d
Senior Contracts Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Administrative experience
- Budgeting
- Construction Management
Senior Auditor (SMSF)
Assurify —Mont Albert VIC
- $80,000 - $85,000 a year
- Full-time
- Hybrid work
- Office
- Communication skills
- Annual leave
- On-the-job training
Quick Apply
Full Time Contract Administrator -Commercial Cleaning (Northern Region)
Cleaning Melbourne Pty Ltd —Greensborough VIC
- $78,000 - $82,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4h
Senior Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Contract Administrator
Kapitol —Melbourne VIC
- Full-time
- Administrative experience
- Construction experience
- Communication skills
- Parental leave
Senior Staffing Administrator , Workforce Staffing APAC
Amazon Commercial Services Pty Ltd —Melbourne VIC
- Full-time
- Customer service
- Salesforce
- Microsoft Office
Business Support Officer, Take Two
Berry Street —Preston VIC
- $80,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
1d
Senior Systems Administrator
Blue IoT —Mulgrave VIC
- Azure
- Microsoft Office
- Administrative experience
Contract Administrator - Leading Commercial Builder
Elevation Consulting —West Melbourne VIC
- $110,000 - $150,000 a year
- Full-time
- Engineering
- Bachelor's degree
- Construction experience
Quick Apply
2d

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Program or Project Administrator

TALKING RUBBISH WASTE MANAGEMENT PTY LTD
Thomastown VIC

Quick Apply

Job Details

Permanent | Full-time
$90,000 - $95,000 a year
11 days ago

Benefits

Salary packaging

Qualifications

Management
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full Job Description

Program or Project Administrator - Talking Rubbish Waste Management

Pty Ltd

Talking Rubbish Waste Management Pty Ltd is a growing waste management and recycling services company providing sustainable site recycling solutions across Australia. As our operations continue to expand, we are seeking a motivated and organised Project Administrator to support our recycling andwaste management operations. The role will provide administrative and coordination support to project managers, site teams, contractors, suppliers and customers, including maintaining project records, schedules, reports and compliance documentation. The successful candidate will assist with project planning, monitoring deadlines, coordinating resources, preparing reports and ensuring smooth communication between stakeholders. Strong organisational, communication and time-management skills are required, with experience in project administration, waste management, recycling, logistics or a similar industry highly regarded.

Role Overview:

This is a full-time position responsible for providing administrative and coordination support across multiple projects and operational programs. The role requires strong organisational, communication, and stakeholder management skills to ensure projects are delivered efficiently, on time, and in accordance with business objectives.

Key Responsibilities:

Advising senior management on matters requiring attention and implementing their decisions.
Overseeing work by contractors and reporting on variations to work orders.
Preparing and reviewing submissions and reports concerning the organisation's activities.
Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Reviewing and arranging new office accommodation.
Manage waste, recycling, and environmental projects from planning to completion while meeting objectives, contracts, and deadlines.
Develop project plans, work schedules, procedures, and resource strategies for waste operations.
Coordinate operations, engineering, procurement, finance, environmental, HSE, fleet, maintenance, and site teams.
Monitor project progress, identify delays and risks, and implement corrective actions.
Prepare management reports, performance analyses, budgets, risk assessments, waste-volume reports, and dashboards.
Ensure compliance with company policies, contracts, environmental regulations, HSE requirements, and statutory requirements.
Provide administrative and operational support to senior management for planning, efficiency, and continuous improvement.
Support initiatives to increase recycling and material recovery, reduce landfill disposal, optimise resources, and improve sustainability
Identify operational, environmental, contractual, and commercial risks and recommend mitigation measures.
Improve document management, digital record-keeping, waste tracking, and administrative processes.
Organise meetings, prepare agendas and minutes, and monitor agreed actions.
Supervise administrative and project staff, allocate responsibilities, and monitor performance.

Skills & Experience

At least 3–5 years of relevant experience in project administration, program administration, or business operations.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Experience coordinating multiple stakeholders and competing priorities.
Proficiency in Microsoft Office Suite and project management systems.
Strong analytical, reporting, and problem-solving skills.
Ability to work independently and contribute to team objectives.

Why Join Us:

Full-time, stable, long-term career opportunity.
Supportive and collaborative work environment.
Opportunity to contribute to sustainable recycling initiatives.
Competitive remuneration and career development prospects.

Pay: $90,000.00 – $95,000.00 per year

Benefits:

Salary packaging

Work Location: In person

Quick Apply

Refine Your Search

senior administrator jobs in melbourne vic

Program or Project Administrator

Senior Contract Administrator - City of Port Phillip

Project Manager – Team Lead

Senior Contract Administrator - City of Port Phillip

Administration & Business Support Coordinator

Contracts Administrator

Business Coordinator/Administrator

Senior Systems Administrator

Senior Systems Administrator

Senior Contracts Administrator

Office Manager

Senior Contracts Administrator

Senior Auditor (SMSF)

Full Time Contract Administrator -Commercial Cleaning (Northern Region)

Senior Contracts Administrator

Contract Administrator

Senior Staffing Administrator , Workforce Staffing APAC

Business Support Officer, Take Two

Senior Systems Administrator

Contract Administrator - Leading Commercial Builder

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