In-Demand Senior administrative officer Jobs in Melbourne Vic

Executive Assistant to the Medical Director
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Office
- Bachelor's degree
- No degree
- Annual leave
- Employee assistance program
Executive Support Officer
The GEO Group Australia Pty Ltd —Ravenhall VIC
- $77,000 - $82,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
- Employee assistance program
13d
Intake Officer - Melbourne
Knowmore Legal Service —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Administrative experience
- Annual leave
- Work from home
Quick Apply
Administrative Support Officer
Court Services Victoria —Melbourne City Centre VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
5d
Administrative Support Officer
Supreme Court —Melbourne VIC
- $72,189 - $79,753 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
- Parental leave
5d
Project Coordinator
Royal Melbourne Hospital —Melbourne VIC
- $50,000 - $65,000 a year
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance program
14d
Project Coordinator
The Royal Melbourne Hospital —Melbourne VIC
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance program
14d
Operations Support Coordinator
Bupa —Melbourne VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
Accounts Receivable Administrator
Arcare Aged Care —Hampton East VIC
- $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
- Employee assistance program
Senior Evaluation Officer
Department of Health —Melbourne City Centre VIC
- Full-time
- Data analysis skills
- Recruiting
7d
Program Officer – Equity Hub
alinea international —Melbourne VIC
- $75,000 - $80,000 a year
- Contract
- Hybrid work
- Management
- English
- Communication skills
12d
Executive Support Officer
University of Melbourne —Parkville VIC
- $86,943 - $99,864 a year
- Full-time
- Microsoft Office
- Administrative experience
- No degree
- Health insurance
- Parental leave
19h
Senior Test Analyst - Rostering Project
Peter MacCallum Cancer Centre —Parkville VIC
- $145,000 - $165,000 a year
- Overtime
- Hybrid work
- Management
- Clinic
- Analysis skills
- Annual leave
6d
Senior Officer
Department of Government Services —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
4d
Operations Director - Ambulatory Services
Peter MacCallum Cancer Centre —Melbourne VIC
- $170,000 - $197,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Annual leave
6d
Senior Payroll Officer
Cabrini Health —Malvern VIC
- Full-time
- Hybrid work
- Customer service
- Leadership
- Communication skills
- Commuter assistance
First Aid Manager - ES1-3 (Ongoing) - 2027 - New School in Aintree
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Google Suite
- Management
- Senior Secondary Certificate of Education
8d
CRM Technical Analyst
Peter MacCallum Cancer Centre —Parkville VIC
- Up to $11,660 a month
- Full-time
- Hybrid work
- CRM software
- Microsoft Excel
- Azure
- Annual leave
8d
Teleradiology Administration Officer - Evening & Overnight
Imaging Associates —Box Hill VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Patient Navigator
Peter MacCallum Cancer Centre —Parkville VIC
- $66,768.00 - $73,811.92 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
1d

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Executive Assistant to the Medical Director

The Royal Melbourne Hospital -
Parkville VIC

Apply Now

Job Details

Permanent | Full-time

Benefits

Annual leave
Employee assistance program
Salary packaging

Qualifications

Microsoft Office
Bachelor's degree
Calendar management
Public health
Organisational skills
SharePoint
Communications
Business

Full Job Description

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Executive Assistant to the Medical Director
Req ID: 7317
Posting Start Date: 19/06/2026
Advertisement End Date: 03/07/2026
Work Location: PYMHWS Parkville

Parkville Youth Mental Health and Wellbeing Service (PYMHWS) is a new, dedicated public youth mental health service and is the first of its kind in Australia. We are looking for a passionate and dedicated individual to join our team.

Job Description:
Executive Assistant - Medical Director

Parkville Youth Mental Health and Wellbeing Service (PYMHWS)

Permanent Ongoing | Full Time | Parkville

Join Victoria’s newest Public Mental Health Service dedicated to youth
Permanent Ongoing Full-time role | Parkville based
Salary Packaging | Monthly ADO | 5 weeks Annual Leave

About Us:
Parkville Youth Mental Health and Wellbeing Service (PYMHWS) is Victoria’s newest public mental health service dedicated to the care of young people aged 12 to 25 experiencing complex mental health challenges.

PYMHWS is leading a bold and values-driven transformation in youth mental health care across Melbourne’s north and west. We exist to walk alongside young people, their families, carers, supporters and kin delivering care that is accessible, inclusive, developmentally appropriate, evidence-informed, and grounded in lived experience. Our service model is shaped by the voices of young people and their communities, and underpinned by a commitment to safety, equity, and continuous learning.

At PYMHWS, we are working with our community and partners to build in a future where all young people can access world-class mental health support, close to home. As we grow, we are looking for passionate, skilled, and visionary professionals to join us in shaping a new era of youth mental health in Victoria.

The Opportunity:
The Executive Assistant (EA) team provides high-level administrative, coordination and operational support to the Chief Executive Officer, Board, and Executive Leadership Team of PYMHWS.

Operating as a cohesive and integrated function, the EA team enables the effective functioning of executive and governance processes by ensuring seamless coordination of priorities, information flow, and decision-making support across PYMHWS.

Our service is made up of compassionate, curious, and committed people. As we continue to grow, we are looking for a motivated, organised and passionate Executive Assistant to join our team.

Why Join PYMHWS?

Be part of building a legacy for youth mental health in Victoria
Work alongside passionate, visionary leaders in a values-led organisation
Salary packaging options, up to $11,600 tax free earnings
5 weeks annual leave plus monthly ADO for full time employees
Flexible working arrangements including remote work options where possible
Employee wellbeing focused, access to EAP
Fitness Passport membership
Flexible, inclusive, and supportive workplace culture
Opportunities for professional growth and development

About the Role:
The Executive Assistant (EA) works in close partnership with designated Executive leaders across one or more portfolios, providing high-quality, proactive support to enable the effective and professional operation of their respective portfolios. Operating across a shared support model, this is a pivotal role requiring the ability to manage competing priorities, coordinate across clinical streams, and support strong governance within a growing, transformation-focused service.

The EA delivers comprehensive executive support across governance, administration, and coordination activities. This includes managing complex and interdependent calendars, correspondence, meetings, and logistics across multiple senior leaders, alongside preparing high-quality documentation and supporting the delivery of internal communications.

What You'll Do:
Support the Medical Director in the coordination of clinical governance functions, including incident review processes, clinical risk management activities, and accreditation readiness (NSQHS and relevant frameworks).
Maintain oversight of key governance deliverables, including reporting timelines, committee cycles, and compliance requirements.
Support the preparation of documentation and briefings related to clinical safety, quality improvement, and service performance.
Assist in coordinating medico-legal and regulatory matters, including tracking requests, timelines, and responses (e.g. FOI, legal correspondence, external reporting requirements).
Support the preparation and collation of documentation for regulatory bodies and external stakeholders, ensuring accuracy, timeliness, and confidentiality.
Maintain systems to monitor and track sensitive or high-risk matters, ensuring appropriate escalation and oversight.

About You:
Formal Qualifications

Undergraduate degree in business, administration, communications, or equivalent level of experience.

Essential:
Extensive experience providing high-level executive support to senior leaders in complex environments.
Experience coordinating sensitive or high-risk matters requiring discretion, sound judgement, and structured follow-through.
Demonstrated experience in diary management, communications, governance, and Board support, with the ability to synthesise complex information into clear, concise executive briefings.
Strong organisational skills with the ability to manage competing priorities, tight deadlines, and ambiguity.
Proven ability to prepare, draft, and edit high-quality documents, briefs, and presentations.
Experience in project coordination, tracking milestones, and supporting transformation or change initiatives.
High-level discretion, integrity, and professionalism in handling confidential information.
Excellent interpersonal skills to engage a wide range of stakeholders.
Strong digital literacy: proficiency in Microsoft Office and collaboration platforms (Teams, SharePoint, Asana or equivalent).

Desirable:
Experience in public health, mental health or community service settings will be highly regarded.
Understanding of the Victorian public health sector and governance processes.

Ready to Make a Difference?

If you're looking to be part of something truly meaningful—we’d love to hear from you.

For a confidential discussion, contact Dr Astha Tomar – 03 9966 9100

Interested applicants are encouraged to apply as soon as possible. Recruitment is ongoing, with interviews commencing as soon as suitable candidates are received. Advertising may cease prior to the closing date.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our People and Culture team if you’re contacted for an interview.

To view the full Position Description, please click HERE .

Name and Contact: Astha Tomar - 9966 9100

PYMHWS stands in solidarity with Aboriginal and Torres Strait Islander people in work and care. We are proud to be a workplace that champions diversity, inclusion and equality for our staff and our community. Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities, and identities to apply to our vacancies, and will consider adjustments to support such applications

Apply Now

Refine Your Search

senior administrative officer jobs in melbourne vic

Executive Assistant to the Medical Director

Executive Support Officer

Intake Officer - Melbourne

Administrative Support Officer

Administrative Support Officer

Project Coordinator

Project Coordinator

Operations Support Coordinator

Accounts Receivable Administrator

Senior Evaluation Officer

Program Officer – Equity Hub

Executive Support Officer

Senior Test Analyst - Rostering Project

Senior Officer

Operations Director - Ambulatory Services

Senior Payroll Officer

First Aid Manager - ES1-3 (Ongoing) - 2027 - New School in Aintree

CRM Technical Analyst

Teleradiology Administration Officer - Evening & Overnight

Patient Navigator

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