In-Demand Office coordinator contracts administration Jobs in Melbourne Vic

Administration Officer AMEP and SEE
Melbourne Polytechnic —Preston VIC
- $63,689 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
People Support Coordinator
Myer —Docklands VIC
- Full-time
- Hybrid work
- Communication skills
- Employee assistance program
- Gym membership
7d
Talent Acquisition Coordinator
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Referral program
Customer Success Coordinator
Medibank —Docklands VIC
- Remote
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Health insurance
- Work from home
1d
People and Culture Coordinator
Lonsec —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Human Resources Coordinator / Officer
Hyatt Place Melbourne, Caribbean Park —Melbourne VIC
- Full-time
- Microsoft Office
- Databases
- Administrative experience
Facilities Coordinator
MEGT Australia —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Health insurance
- Parental leave
People Support Coordinator
The Just Group —St Kilda Road VIC
- Full-time
- Hybrid work
- Communication skills
- Employee assistance program
- Gym membership
7d
Contracts Coordinator - Medical | 15 Month Contract
Draeger —Notting Hill VIC
- Temporary
- Hybrid work
- Microsoft Excel
- Management
- Microsoft Office
- Employee assistance program
Office and Facilities Coordinator
Babcock International —Abbotsford VIC
- Maintenance
- No degree
- Parental leave
Regular Giving Coordinator
Peter MacCallum Cancer Centre —Parkville VIC
- $84,000 a year
- Full-time
- Hybrid work
- Management
- Databases
- Analysis skills
- Annual leave
8d
Talent Attraction & Onboarding Coordinator
Grill'd —Richmond VIC
- Full-time
- Remote
- Recruiting
- Restaurant experience
Quick Apply
Facilities Coordinator
Service Stream —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
2d
Conciliation Coordinator
Allianz —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Microsoft Office
6d
Rental Coordinator
Crown Equipment —Truganina VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Quick Apply
Sales & Customer Service Coordinator – Bosch Home Comfort ANZ
Bosch Group —Clayton VIC
- Full-time
- Microsoft Excel
- Customer service
- ERP systems
- Parental leave
- Employee assistance program
Quick Apply
7d
Facilities Coordinator Community Health
Inspiro —Hawthorn VIC
- Up to $15,990 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
2d
People & Culture Coordinator (Human Resources)
Viktoria & Woods —Hawthorn East VIC
- Contract
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick Apply
10h
Learning And Development Coordinator
Knowmore Legal Service —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Facilities Coordinator Community Health
Access Health and Community —Hawthorn VIC
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
Quick Apply
2d

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Administration Officer AMEP and SEE

Melbourne Polytechnic -
Preston VIC

Apply Now

Job Details

Full-time | Contract
$63,689 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Databases
Administrative experience
Records management
Data entry
Organisational skills
SharePoint
Working with Children Check
Communication skills

Full Job Description

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

Vacancy Number: #352
Position Title: Administration Officer AMEP and SEE
Employment Type: Fixed-Term
Contract Period: 6 months
FTE / Hours: Full-Time – 1.0 (38 hours per week)
Department: Prime Contract Management
Location: Preston
Award / Agreement: Melbourne Polytechnic Academic and Professional Staff Agreement 2025 (PACCT)
Classification Level: PACCT 3.1
Salary: $63,689 per annum, plus superannuation
Applications Close: Sunday, 19 July 2026

Job Summary

Provide high-quality administrative support for the AMEP and SEE programs, ensuring effective contract administration, stakeholder support and customer service across the Volunteer Tutor Scheme.

Why You'll Love Working Here

Melbourne Polytechnic has delivered hands-on, future-focused education for more than 110 years. Our people play a vital role in supporting students, industries and communities across Victoria.

In this role, you’ll enjoy:

Meaningful work that supports education, training, innovation and student success
A supportive and collaborative team environment
Flexible work arrangements, where applicable
Exposure to diverse programs, systems and continuous improvement initiatives
A values-driven organisation committed to inclusion, wellbeing and quality

About the Role

Reporting to the VTS Operational Coordinator, this role works as part of the Foundation Directorate administrationteam within the Prime Contract Management Department.

The position provides administrative support within the Volunteer Tutor Scheme (VTS), with a particular focus on AMEP contract management across five contract regions. You will support a high volume of internal and external stakeholders and clients, provide high-level customer service and assist in ensuring Commonwealth Government contract requirements, along with Melbourne Polytechnic policies and procedures, are implemented.

This position suits an organised and customer-focused administrator who enjoys working collaboratively and delivering accurate, efficient and responsive administrative support.

This is a 6 months fixed-term opportunity.

What You'll Do

Provide administrative support to the VTS team relating to the operation of the Volunteer Tutor Scheme within AMEP contract functions
Maintain and update client and stakeholder databases and information
Communicate with internal and external stakeholders to provide program information, advice and support
Provide high-quality customer service and ensure enquiries are handled promptly, accurately and professionally
Collaborate with internal and external administration staff to support consistent administrative systems and processes
Plan and prioritise administrative tasks to meet operational requirements
Maintain accurate electronic records, filing systems and documentation in accordance with Institute policies and external quality assurance requirements
Use a range of systems and software including Better Impact, Outlook, MS Word, MS Excel, SharePoint, STRATA, ARMS and Message Media
Assist with internal and external audit preparation activities
Support other areas of the Department, Directorate and Institute with administrative duties as required

What You'll Bring

Essential

Demonstrated commitment to providing high-level customer service to internal and external stakeholders
High-level computer literacy, including Microsoft Office applications, databases and data entry systems
Well-developed administrative and organisational skills, including accurate data entry and record management
Ability to plan, prioritise and manage competing tasks effectively
Strong interpersonal and communication skills
Ability to work independently and as part of a team, particularly during busy periods
Demonstrated understanding of cultural diversity and cross-cultural communication
Knowledge of compliance systems and a commitment to continuous improvement

Desirable

Appropriate qualifications and/or experience in an administrative support role, preferably within an educational environment
Experience supporting a high volume of stakeholders and clients
Experience maintaining databases, records and administrative systems

Qualifications & Mandatory Checks

Appointment to this position is subject to meeting the qualification requirements (where applicable) and the successful completion of all mandatory employment checks.

Qualifications

Appointment to this position is subject to meeting the qualification requirements (where applicable) and the successful completion of all mandatory employment checks.

Mandatory Checks

Appointment to this position is subject to the successful completion of all mandatory employment checks.

You must hold, or be eligible to obtain:

A valid Victorian Working with Children Check (Employee)
A National Police Check
Any other role-specific employment, regulatory or safety checks required for the position

How To Apply

through Melbourne Polytechnic’s careers portal. You will be able to view the full Position Description and upload your documents online.

Please ensure you:

Complete all pre-screening questions
Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills and experience align with the role

File Requirements:

Maximum file size: 2MB per document
Preferred format: PDF (Word .doc or .docx accepted)
Avoid special characters in file names (e.g. ! @ # % *)

What Happens Next

Our selection process may include:

An interview (in person or via Microsoft Teams)
Reference checks
Employment and qualification verification

We aim to provide a respectful and timely recruitment experience for all applicants.

Questions?

For further information, please contact the Recruitment Team via [email protected]

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from diverse cultural backgrounds, and people of all gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.

Apply Now

Refine Your Search

office coordinator contracts administration jobs in melbourne vic

Administration Officer AMEP and SEE

People Support Coordinator

Talent Acquisition Coordinator

Customer Success Coordinator

People and Culture Coordinator

Human Resources Coordinator / Officer

Facilities Coordinator

People Support Coordinator

Contracts Coordinator - Medical | 15 Month Contract

Office and Facilities Coordinator

Regular Giving Coordinator

Talent Attraction & Onboarding Coordinator

Facilities Coordinator

Conciliation Coordinator

Rental Coordinator

Sales & Customer Service Coordinator – Bosch Home Comfort ANZ

Facilities Coordinator Community Health

People & Culture Coordinator (Human Resources)

Learning And Development Coordinator