In-Demand Operations Jobs in Melbourne, Vic

Service & Operations Specialist
Halaxy —Melbourne VIC
- $70,000 - $95,000 a year
- Full-time
- Hybrid work
- Sales
- Customer service
- Analysis skills
- Work from home
- Parental leave
Quick Apply
Learning Operations & Creative Specialist
People Tank —Collingwood VIC
- $80,000 - $85,000 a year
- Full-time
- CRM software
- Administrative experience
- In-person
Quick Apply
7d
Operations Administration Officer
Cleanaway —Laverton VIC
- Full-time
9d
Customer Service Consultant | Port Melbourne
Rentokil Initial —Port Melbourne VIC
- Full-time
- Sales
- Customer service
- Office
- Employee assistance program
Quick Apply
SCC Operations Support Officer
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $98,955 a year
- Weekend availability
- Management
2d
SCC Operations Support Officer
Corrections Victoria —Melbourne City Centre VIC
- $81,496 - $98,955 a year
- Weekend availability
- Management
2d
Event Staff
Ausfamous —Melbourne VIC
- $24.95 - $31.67 an hour
- Part-time
- In-person
- Communication skills
Quick Apply
package driver
UPS —Tullamarine VIC
Operations Analyst
DiDi Global —Melbourne VIC
- Microsoft Excel
- SQL
- Analysis skills
Administrative Officer (School Operations)
Australian Catholic University —Melbourne VIC
- $95,170 - $102,227 a year
- Full-time
- University
1d
Operations Manager
Elli Living_Prahran —Prahran VIC
- $75,000 - $95,000 a year
- Full-time
- Microsoft Office
- Budgeting
- In-person
Quick Apply
22h
Project Officer
Department of Jobs, Skills, Industry and Regions —Melbourne VIC
- $100,894 - $114,476 a year
- Part-time
- Administrative experience
10d
Onboarding Operations Specialist - APAC
Remote —Melbourne VIC
- $28,200 - $71,400 a year
- Remote
- Google Suite
- Organisational skills
- AI
- Annual leave
- Work from home
9d
IT Operations and Support Officer
RMIT University —Melbourne VIC
- $79,000 a year
- Full-time
- Hybrid work
- Working with children
- Time management
- Employee assistance program
- Employee discount
6d
Operations Support Officer (Booth Transport)
Booth Transport —Laverton North VIC
- From $6,700 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
10h
Digital Operations Officer
Supreme Court —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Organisational skills
- Business Administration
- Business
2d
Operations Coordinator
Sports Travel & Hospitality Group (STH) —Melbourne VIC
- Full-time
- Hospitality
- Communication skills
Centre Administrator
RMIT University —Melbourne VIC
- $84,181 - $96,698 a year
- Part-time
- Administrative experience
- University
- Working with children
14h
Project Support Officer
Department of Education —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
6d
Senior Medical Administrator
MOG —Windsor VIC
- $35 - $45 an hour
- Part-time
- Administrative experience
- Computer skills
- In-person
- Work from home
- Parental leave
Quick Apply
4d

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Service & Operations Specialist

Halaxy
Melbourne VIC

Quick Apply

Job Details

Permanent | Full-time
$70,000 - $95,000 a year

Benefits

Work from home
Parental leave
Maternity leave
Referral program
Free food
Free drinks
Salary packaging

Qualifications

Multilingual
Sales
Customer service
Analysis skills
Data entry
AI

Full Job Description

ABOUT HALAXY

Healthcare is complex. Navigating it should not be. Halaxy is a global practice management platform built to make healthcare better for everybody, everywhere. Our software is customisable for over 90 health professions across 70+ countries and is used by practitioners and patients around the world, every single day.

We are a team of 50+ people across three offices in Melbourne, Cork, and Vancouver, and we are scaling fast. Every person who joins Halaxy is here for a reason: to do work that genuinely matters. That means building and delivering a product that removes real barriers in healthcare, not just digitising paperwork, but eliminating it.

We were shortlisted for the AFR Best Places to Work in 2026 and have an eNPS of 93. Most of our team would recommend Halaxy as a great place to work, and many have been here for 5 or more years. We think that says a lot.

THE OPPORTUNITY

The Service & Operations Specialist is responsible for overseeing and delivering day-to-day operational and customer service activities across Halaxy’s global offices, ensuring timely, accurate, and high-quality support for customers. This includes managing inquiries, operational processes, onboarding, and escalations, while continuously reviewing service performance and driving process improvements in line with the Halaxy Service Guide and global best-practice standards.

KEY ACCOUNTABILITIES

Oversee and manage day-to-day operational activities, including handling all inbound calls and email enquiries, managing proactive escalations, and supporting key operational functions such as migrations, verifications, payment processing, sales support, onboarding, and project work across global offices in Melbourne, Cork, and Vancouver.
Manage both routine and ad hoc operational tasks, including profile verifications, monitoring and responding to the support queue, email onboarding, CLK registrations, BPAY processing, voicemail management, and completing daily handovers with the overseas team.
Review, monitor, and analyse service performance reports relevant to your area of responsibility to ensure a consistently high standard of customer service.
Identify, recommend, and contribute to process improvement and optimisation initiatives, aligning practices with global best-practice standards.
Ensure proactive compliance with and alignment to the Halaxy Service Guide, maintaining consistent ways of working across the customer service team.
Complete additional operational tasks as required, including PRODA and eRx registrations, profile verifications, data migrations and extractions, service data clean-up, chargeback management, and other operational support activities.
Operate effectively within an agile environment, adapting responsibilities and undertaking additional ad hoc duties as required to meet evolving business needs.

WHAT YOU BRING

Degree or accredited qualification or relevant experience
Strong interpersonal and relationship management skills with the ability to motivate and influence behaviours and outcomes
An interest and curiosity in AI & process improvement
Excellent verbal, written and interpersonal skills.
Adept at understanding, analysing, and using data metrics to drive decision making
Agile mindset, able to deliver value in increments and helping create a culture of continuous improvement
Highly organised with proven ability to manage multiple work-streams at once in a fast-paced environment
High degree of initiative, resourcefulness, personal responsibility, and ownership
Strong interpersonal skills and ability to work as part of a team

You do not need to tick every box to apply. If this role excites you and you believe you can contribute, we want to hear from you.

WHY HALAXY

Purpose that is real. You’ll work on a product used by practitioners and patients across 70+ countries. The work you do here touches healthcare every day.

A team that actually likes working together. We are friendly, warm, and inclusive. Our Melbourne office has regular furry visitors (dogs are very welcome here). We do weekly team lunches, office quizzes, cultural celebrations, and Brinners. We have a well-stocked pantry and a coffee machine that gets a workout.

Hybrid done properly. Monday and Friday from home, Tuesday to Thursday together in our Melbourne CBD office. Consistent hours, no late-night deadline crunches and no shiftwork. We believe work-life harmony is something you build deliberately, not something you earn.

Room to grow. Halaxy is scaling internationally and that means genuine opportunity. You can take on more responsibility earlier here than almost anywhere else, and we actively support your development on the job.

Transparency as a default. Company results are shared openly with the whole team. Our founders are accessible. We say what we mean, and we back it up.

OUR VALUES

Everything we do at Halaxy is guided by five values: Everyone Matters, Remarkable, Community, Learning, and Genuine. They are not words on a wall. They shape how we hire, how we work, and how we treat each other and our customers.

HOW TO APPLY

Apply directly via the link below. Include your CV and a brief note on why this role and why Halaxy.

We review applications on a rolling basis and aim to respond to every applicant. We are an equal opportunity employer and actively work to remove barriers in our recruitment process. All are welcome at Halaxy.

Pay: $70,000.00 – $95,000.00 per year

Benefits:

Free drinks
Free food
Maternity leave
Parental leave
Referral program
Salary packaging
Work from home

Work Location: Hybrid remote in Melbourne VIC 3000

Quick Apply

Refine Your Search

operations jobs in melbourne, vic

Service & Operations Specialist

Learning Operations & Creative Specialist

Operations Administration Officer

Customer Service Consultant | Port Melbourne

SCC Operations Support Officer

SCC Operations Support Officer

Event Staff

package driver

Operations Analyst

Administrative Officer (School Operations)

Operations Manager

Project Officer

Onboarding Operations Specialist - APAC

IT Operations and Support Officer

Operations Support Officer (Booth Transport)

Digital Operations Officer

Operations Coordinator

Centre Administrator

Project Support Officer

Senior Medical Administrator

I want to receive the latest job alert for operations in melbourne, vic

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