In-Demand Job for administrator assistant Jobs in Melbourne, Vic

Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
14h
Administration & Business Support Coordinator
Executive Personal Concierge —Camberwell VIC
- $38 - $45 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
15h
Management Assistant
Glen Eira City Council —Caulfield VIC
- $42.69 an hour
- Part-time
- Microsoft Excel
- Management
- Customer service
13d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Office Admin
JIT —Moorabbin VIC
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
7d
Claims Assistant
Gallagher Bassett —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Senior Secondary Certificate of Education
2h
Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Receptionist & Administration Officer
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Business Coordinator/Administrator
SPIE —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
14d
Legal Secretary (Flexible Part Time)
Energy Power Systems Australia —Mulgrave VIC
- Part-time
- Hybrid work
- Microsoft Word
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
6d
Manufacturing Admin Assistant
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Personal Assistant
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Office
- Clinic
- Communication skills
12d
Team Coordinator – Logistics & Industrial
Cushman & Wakefield —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
7d
Webmethods Platform Administrator
Tata Consultancy Services —Melbourne VIC
- Azure
- DevOps
- Administrative experience
Office Coordinator
CIP Constructions —Melbourne VIC
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
7d
Project Manager
NEP Australia —Southbank VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
AI Enablement Lead
Bellroy —Collingwood VIC
- Full-time
- Remote
- APIs
- AI

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Administrator

Holistic Growth Solutions
Keilor Park VIC

Quick Apply

Job Details

Full-time
From $70,000 a year
14 hours ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Certificate IV
Xero
Administrative experience
Security
Construction experience
Accounting
Communication skills
Time management

Full Job Description

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

Our client is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. They are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

They are currently seeking an AP/AR Administration Assistant to join their growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

Assist with customer invoicing and debtor management.
Upload and maintain invoices within customer portals.
Monitor outstanding receivables and follow up payments.
Reconcile customer accounts and investigate discrepancies.
Support cash flow management activities.
Maintain accurate customer records and account information.
Assist with progress claims when required.

Accounts Payable

Assist with end-to-end accounts payable processing.
Process supplier and subcontractor invoices accurately and efficiently.
Resolve supplier account enquiries.
Monitor creditor balances and payment terms.
Build and maintain strong supplier relationships.

Administration & Business Support

Assist with administration and filing systems.
Support purchase order administration and tracking.
Manage email correspondence.
Assist with supplier onboarding and account setup.
Coordinate approvals and financial documentation.
Provide administrative support to management.
Support document control and compliance activities.

Compliance & Continuous Improvement

Ensure compliance with company financial procedures and policies.
Maintain confidentiality of financial and employee information.
Identify opportunities to improve systems and processes.
Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

Minimum 2 years' experience in Finance and Administration.
Strong Accounts Receivable and Accounts Payable experience.
Experience using Xero accounting software.
Sound understanding of bookkeeping principles and financial processes.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail and accuracy.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage competing priorities and meet deadlines.
Ability to maintain strict confidentiality.

Desirable

Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
Experience within the security, trades, construction, maintenance, or service industries.
Experience using Simpro software.
Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

Integrity and professionalism.
Reliability and accountability.
A proactive, solutions-focused approach.
Strong interpersonal skills.
The ability to work independently and as part of a team.
A commitment to continuous improvement and operational excellence.

Why Join?

Their people are critical to their success. They offer:

A supportive and professional team environment.
Opportunities for growth and development.
A stable and growing Australian business.
A culture built on integrity, teamwork, safety, and continuous improvement.
The opportunity to make a meaningful contribution to the success of the business and our clients.

Pay: From $70,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

job for administrator assistant jobs in melbourne, vic

Administrator

Administration & Business Support Coordinator

Management Assistant

Administrator/Office Assistant

Office Admin

Administration Assistant

Claims Assistant

Vehicle Administrator | Automotive Administration Assistant

Receptionist & Administration Officer

Business Coordinator/Administrator

Legal Secretary (Flexible Part Time)

Manufacturing Admin Assistant

Personal Assistant

Team Coordinator – Logistics & Industrial

Webmethods Platform Administrator

Office Coordinator

Project Manager

AI Enablement Lead

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