In-Demand administration manager Jobs in fairfield, nsw

Accounts & Services Coordinator
National Disability and Mental Health Services —Liverpool NSW
- $36.00 - $38.65 an hour
- Overtime
- Customer service
- Office
- Microsoft Office
Quick Apply
4h
Operations Manager
Karras Cold Logistics —Smithfield NSW
- From $110,000 a year
- Full-time
- Management
- Microsoft Office
- No degree
Quick Apply
3d
Dayshift Operations Supervisor
Lindsay Australia Limited —Erskine Park NSW
- $105,000 a year
- Full-time
- Forklift
- Organisational skills
- Leadership
Marker
Eye Level Australia —Canley Vale NSW
- From $25 an hour
- Part-time
- English
- In-person
Quick Apply
Contract Administrator
NVR Enterprises Pty Ltd t/a Century 21 infinity —Riverstone NSW
- $76,700 - $77,000 a year
- Full-time
- Administrative experience
- In-person
- Communication skills
Quick Apply
8d
Manager, Administration Support
Western Sydney University —Parramatta NSW
- $114,349 a year
- Full-time
- Remote
- Administrative experience
- University
- In-person
2d
Administration Manager - MacKillop House - Norwest
Catholic Healthcare —Norwest NSW
- $75,000 - $85,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Business Administration
- Health insurance
- Parental leave
Quick Apply
4d
Facilities Manager
JLL —Strawberry Hills NSW
- Leadership
Senior Administration Officer
Environment Protection Authority —Sydney Western Suburbs NSW
- From $115,817 a year
- Full-time
- Working with children
- Recruiting
8d
Fleet Manager
B & N Express Pty Ltd —Edensor Park NSW
- $90,000 - $95,000 a year
- Full-time
- In-person
- Leadership
- Communication skills
Quick Apply
7d
General Manager, Aged and Disability Services
Tram Assist and Care —Fairfield NSW
- $110,000 - $140,000 a year
- Full-time
- Hybrid work
- CRM software
- Management
- Customer service
Quick Apply
3d
Office Administrator – Cleaning Company
Greenview Construction Cleaning Services Pty Ltd —Smithfield NSW
- From $49,900 a year
- Part-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
10d
Manager REZ Coordination
Energy Corporation of NSW —Sydney NSW
- $149,739 - $173,174 a year
- Full-time
- Hybrid work
- No degree
Executive Officer – Professional Standards
NSW Police Force —Huntingwood NSW
- $113,574 - $125,720 a year
- Full-time
- AI
Practice Manager
Painaid —Liverpool NSW
- $35 - $40 an hour
- Full-time
- Administrative experience
- Clinic
- Patient care
Quick Apply
3d
Project Administrator
Great Foods Group —Moorebank NSW
- $77,000 - $80,000 a year
- Full-time
- Management
- Administrative experience
- Business Administration
- Employee discount
Quick Apply
Facilities Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Strawberry Hills NSW
- Full-time
- AI
- Leadership
Quick Apply
Leasing Consultant / Junior Property Manager
PRD Real Estate Liverpool —Liverpool NSW
- $55,000 - $75,000 a year
- Full-time
- Sales
- Customer service
- No experience needed
Quick Apply
1d
Administration Officer
Toyota Material Handling Australia —Moorebank NSW
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Parental leave
- Employee assistance program
Quick Apply
Fire Service Coordinator/Scheduler
Beaver Williams Pty Ltd —Silverwater NSW
- $70,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Professional development assistance
Quick Apply
11d

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Accounts & Services Coordinator

National Disability and Mental Health Services -
Liverpool NSW

Quick Apply

Job Details

Permanent | Full-time
$36.00 - $38.65 an hour
4 hours ago

Qualifications

Customer service
Microsoft Office
Administrative experience
Canva
Records management
Organisational skills
Business Administration
Business
Communication skills
Marketing

Full Job Description

Accounts & Services Coordinator

Company

National Disability and Mental Health Services — NDMHS

Location

Penrith / Liverpool NSW
Office-based role

Employment Type

Permanent Full-time

About NDMHS

National Disability and Mental Health Services, also known as NDMHS, is a registered NDIS provider supporting people with disability and mental health needs. We focus on respectful, reliable and person-centred support.

Your life, Your choice, Our support.

We are looking for an organised and motivated Accounts & Services Coordinator to support intake, participant onboarding, service agreements, invoicing, debtor follow-up, timesheet checks, systems, referral tracking and marketing support.

This role is suitable for someone who enjoys administration, communication, systems and supporting the smooth running of a growing NDIS business.

Position Purpose

The Accounts & Services Coordinator is responsible for supporting participant intake, onboarding documents, service agreements, participant records, accounts support, invoicing, debtor follow-up, timesheet checks, system updates, referral tracking, marketing support and brand awareness activities under the direction of the Director.

Key ResponsibilitiesIntake and Referral Administration

Maintain the referral and intake register.
Record new referral details accurately.
Follow up referrals as directed by the Director.
Collect participant, nominee, family, support coordinator and plan manager details.
Send approved information to referral sources.
Track referral status, follow-up dates and outcomes.
Record lost referral reasons and update the register.

Participant Onboarding

Prepare participant onboarding documents.
Prepare service agreements using approved templates.
Prepare consent forms and other required intake documents.
Follow up missing signatures and documents.
Send welcome packs and approved service information.
Create and maintain participant profiles in the system.
Save documents in the correct folders.
Make sure participant files are organised and complete.

Accounts and Invoicing Support

Prepare invoices using approved information and service records.
Check rostered shifts, timesheets and service dates before invoicing.
Record plan manager and billing details accurately.
Send invoices to plan managers, participants or nominees as required.
Maintain invoice and debtor records.
Follow up unpaid invoices politely and professionally.
Escalate large, overdue or disputed invoices to the Director.
Assist with preparing information for bookkeeper or payroll support.

Timesheet and Payroll Support

Check timesheets against rosters.
Follow up missing or incorrect timesheets.
Flag overtime, kilometre claims, allowances or unusual entries for Director review.
Prepare payroll support information where required.
Maintain accurate records for payroll checking.

Systems and Records

Maintain participant records in ShiftCare or the relevant system.
Update contact details, plan manager details, service dates and funding information.
Upload documents and maintain filing systems.
Follow file naming and document control procedures.
Assist with system clean-up and data accuracy.
Support staff with basic system or document questions where appropriate.

Marketing Support and Brand Awareness

Prepare draft social media posts for Director approval.
Assist with flyers, brochures and service information packs.
Support SIL vacancy promotion.
Assist with website update requests or marketing material updates.
Maintain simple marketing and referral follow-up records.
Help share NDMHS values, service information and brand message.
Ensure no participant or staff photos, stories or testimonials are used without approval and consent.
Make sure all marketing material is approved by the Director before publishing or sending externally.

Selection CriteriaEssential

Strong administration and organisational skills.
Good written and verbal communication skills.
Attention to detail.
Ability to use Microsoft Office, email and online systems.
Ability to follow templates, checklists and procedures.
Ability to manage confidential participant and business information.
Good phone and email communication skills.
Ability to manage invoices, records and follow-up tasks.
Willingness to learn NDIS systems and processes.
Current NDIS Worker Screening Check or willingness to obtain.
Current police check or willingness to obtain.
Right to work in Australia.

Desirable

Experience in administration, accounts, invoicing or customer service.
Experience in NDIS, disability, mental health, aged care or community services.
Experience with ShiftCare or similar care management software.
Experience preparing invoices or working with plan managers.
Experience with social media, Canva, flyers or marketing support.
Experience maintaining registers, spreadsheets or client records.
Certificate or qualification in business administration, accounts, community services, marketing or similar.

The Right Person Will Be

Organised and reliable.
Good with details.
Friendly and professional.
Comfortable with paperwork and systems.
Able to follow instructions.
Able to manage multiple small tasks without losing track.
Respectful and confidential.
Willing to learn and improve.
Interested in supporting both service quality and business growth.

Reporting Line

This role reports directly to the Director.

The role works closely with the Rostering Coordinator and Compliance Coordinator.

How to Apply

Please apply with your resume and a short cover letter explaining your experience in administration, accounts, customer service, NDIS services or marketing support.

Pay: $36.00 – $38.65 per hour

Application Question(s):

Do you have experience working in the NDIS, disability, mental health, aged care or community services sector?
What interests you about working with NDMHS?
Are you available to work from our Penrith/Western Sydney office?
Do you have experience with invoicing, debtor follow-up, administration or marketing support?

Work Location: In person

Quick Apply

Refine Your Search

administration manager jobs in fairfield, nsw

Accounts & Services Coordinator

Operations Manager

Dayshift Operations Supervisor

Marker

Contract Administrator

Manager, Administration Support

Administration Manager - MacKillop House - Norwest

Facilities Manager

Senior Administration Officer

Fleet Manager

General Manager, Aged and Disability Services

Office Administrator – Cleaning Company

Manager REZ Coordination

Executive Officer – Professional Standards

Practice Manager

Project Administrator

Facilities Manager

Leasing Consultant / Junior Property Manager

Administration Officer

Fire Service Coordinator/Scheduler

I want to receive the latest job alert for administration manager in fairfield, nsw

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