About us
Grace International Group Sydney is a dynamic and forward-thinking organisation committed to delivering excellence in our industry. We pride ourselves on fostering a collaborative workplace culture where innovation, integrity and professionalism are at the heart of everything we do. Our team is dedicated to supporting our clients and colleagues with the highest standards of service, and we believe in investing in our people to help them grow and succeed.
About the role
Grace International Group Sydney is seeking an experienced Office Manager to join our team on a full-time basis. This is a senior administrative position responsible for overseeing the efficient operation of our four Sydney offices, located in Parramatta, Strathfield, Town Hall, and Haymarket.
The Office Manager will lead the day-to-day administration of the business, ensuring operational efficiency, consistency across all office locations, and the effective coordination of administrative resources and support functions. The successful candidate will play a critical role in maintaining high operational standards, implementing office procedures, and supporting the organisation's continued growth and performance. This position offers the opportunity to contribute strategically within a dynamic and professional working environment.
Key responsibilities
- Allocate duties and set work priorities for administrative staff, monitor work performance, provide guidance and feedback, and ensure service standards are consistently met across all office locations.
- Coordinate office-based personnel activities in consultation with Human Resources, including recruitment, onboarding, employee records, leave administration, staff training, performance monitoring, and coordination of timesheet and payroll information.
- Monitor office expenditure, coordinate supplier invoices and purchasing records, and provide administrative support to the finance team by maintaining accurate office accounts and operational expense records.
- Ensure office operations comply with work health and safety requirements, coordinate workplace safety checks, and address identified office hazards.
- Coordinate administrative services and shared office resources supporting the Admissions, Marketing and Migration teams, resolve operational issues, and promote consistent business processes across all office locations.
- Assess and coordinate administrative staffing, workspace, equipment and other office resources across the four Sydney locations according to operational requirements.
- Liaise with internal professionals, education providers, business partners, suppliers and other stakeholders to coordinate office operations and facilitate the timely resolution of administrative and operational issues.
- Coordinating day-to-day administrative operations, implementing consistent office procedures, and supporting administrative staff across all locations. Regular travel between Sydney offices may be required to ensure smooth business operations.
- Supervise and support administrative staff, fostering a collaborative, high-performing, and customer-focused work environment.
- Coordinate shared office calendars, internal meetings, staff events and operational travel arrangements where required, ensuring effective communication across all office locations.
What we're looking for
- Demonstrated experience in allocating administrative duties, setting work priorities, and monitoring staff performance across multiple teams or locations.
- Proven ability to manage administrative resources and coordinate operations across multiple office locations.
- Experience in monitoring office expenditure, coordinating suppliers, and maintaining purchasing and operational records.
- Sound knowledge of Work Health and Safety (WHS), record management, privacy, and relevant regulatory compliance requirements.
- Strong problem-solving skills with the ability to resolve administrative and operational issues efficiently.
- Excellent organisational, communication, and time management skills, with the ability to manage competing priorities in a fast-paced environment.
What we offer
At Grace International Group Sydney, we value our people and are committed to fostering a supportive and professional workplace. We offer a competitive salary based on experience, opportunities for career growth and professional development, and a collaborative team environment. With four offices across Sydney, you'll have the opportunity to contribute to a growing organisation that values integrity, teamwork, and operational excellence.
Apply now
If you are a proactive and experienced Office Manager looking to join a growing and professional organisation, we encourage you to apply. Please submit your CV and a cover letter outlining your relevant experience and suitability for the role. We look forward to hearing from you.
Pay: $80,000.00 – $90,000.00 per year
Work Location: In person
