In-Demand Administrator Jobs in Ascot, Wa

Service Scheduler & Administration Coordinator
Ben Moloneys Roller Doors Pty Ltd —Wangara WA
- $35 - $38 an hour
- Full-time
- Management
- Customer service
- Office
Quick Apply
8d
Administration Assistant/Receptionist
Industry Skills Training —Balcatta WA
- $26 an hour
- Part-time
- Customer service
- Microsoft Office
- Computer skills
Quick Apply
Bookkeeper/Administration
Nullagine Hotel —Kelmscott WA
- $80,000 a year
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
Quick Apply
1d
Office Administrator
Westplumb and gas WA Pty Ltd —Perth WA
- $35 - $40 an hour
- Full-time
- Remote
- Customer service
- Maintenance
- Profit sharing
- Work from home
Quick Apply
Office Manager
BODA BUILDERS PTY LTD —Queens Park WA
- $80,000 - $90,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
- Parental leave
Quick Apply
Admissions Administrator (Customer Service)
Southern Cross Care (WA) Inc —Rivervale WA
- Contract
- Customer service
- Health insurance
- Annual leave
Quick Apply
Project Administrator (Fire Services)
Reliable Fire Services —Balcatta WA
- $79,423 - $82,000 a year
- Full-time
- CAD
- Administrative experience
- Construction experience
Quick Apply
Dental Assistant/Receptionist
National Dental Care —Aveley WA
- $30 - $38 an hour
- Microsoft Office
- Patient care
- Organisational skills
Quick Apply
Receptionist and Admin Assistant
MineARC Systems —Kewdale WA
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Employee assistance program
5h
Office Manager
Robert A Casey & Co —Subiaco WA
- $75,000 - $90,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Administration Officer
Juniper —Bentley WA
- $33.26 an hour
- Full-time
- Communication skills
- Time management
- Health insurance
Office Administrator
Stable Commercial —Bentley WA
- $35 - $40 an hour
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Work from home
Quick Apply
6d
Bookkeeper / Administration Officer
Smart Maintenance Group Pty Ltd —Beckenham WA
- $65,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Management
- Microsoft Office
Quick Apply
1d
Receptionist
Lifecare —Wembley WA
- Customer service
- Clinic
- Organisational skills
Quick Apply
FIFO Team Leader & Supervisor – Cleaning, Catering, Bar & Administration
Compass Group Australia —Perth WA
- From $90,249 a year
- Full-time
- Supervising experience
- Cleaning
- In-person
- Parental leave
Administration Assistant
BMH Electrics Pty Ltd —Malaga WA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
FIFO Administrator
ISS —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
Administrative Assistant (Entry Level)
Herbert Smith Freehills —Perth WA
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
Accounts Payable, Receivable and Admin Officer
Morrison International Pty Ltd —Fremantle WA
- $57,118.15 - $70,000.00 a year
- Full-time
- In-person
Quick Apply
7d
Medical Receptionist/Administrator
Blue Sea Sky —Jolimont WA
- $35 - $45 an hour
- Part-time
- Microsoft Outlook
- Medical office experience
- Front desk
Quick Apply
5d

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Service Scheduler & Administration Coordinator

Ben Moloneys Roller Doors Pty Ltd
Wangara WA

Quick Apply

Job Details

Full-time
$35 - $38 an hour
8 days ago

Qualifications

Management
Customer service
Xero
Administrative experience
Computer skills
Construction experience
Communication skills

Full Job Description

Service Scheduler & Administration Coordinator

Ben Moloneys Roller Doors
Wangara, Perth WA
Full-Time | Monday–Friday | Office Based
$35–$38 per hour + super, depending on experience
Start Date: 5 October 2026

About the Role

Ben Moloneys Roller Doors is looking for an organised and proactive Service Scheduler & Administration Coordinator to join our team.

This is a key role within our business. You will be responsible for coordinating our technicians' daily schedules while ensuring customers, suppliers, materials, equipment and paperwork are all organised to keep jobs running smoothly.

If you're the type of person who enjoys organising a busy day, thinking ahead and making sure everyone has what they need to get the job done, this could be a great fit.

Your day-to-day responsibilities will include:

Planning and coordinating technicians' daily job schedules
Booking and confirming jobs with customers
Liaising with customers regarding scheduling, appointments and general enquiries
Liaising with suppliers regarding parts, materials and orders
Organising technicians' collection of parts and materials from suppliers
Ensuring technicians have the required parts, materials and equipment for scheduled jobs
Organising equipment and machinery hire when required
Raising and processing customer invoices
Creating and managing purchase orders
Answering incoming calls and responding to emails
Keeping job and customer information accurate and up to date
Monitoring technician licences and documentation to ensure they remain current
Assisting the Director with day-to-day administration
General administration and other ad hoc duties as required

About You

We're looking for someone who is organised, confident and able to think ahead.

You'll be dealing with customers, suppliers and technicians throughout the day, so strong communication skills and the ability to manage changing priorities are important.

Ideally, you will have:

Previous administration, scheduling or service coordination experience
Strong organisational and time-management skills
Excellent attention to detail
Confidence communicating with customers, suppliers and tradespeople
The ability to prioritise and reorganise schedules when circumstances change
Experience with invoicing and purchase orders
Good computer and email skills
Works well as part of a small team and is comfortable learning established processes
A friendly, professional and reliable approach

Experience working within a trade, construction, maintenance or service-based business would be highly regarded.

Experience with Tradify, Xero or similar job-management/accounting systems would be an advantage, but isn't essential.

What We Offer

$35–$38 per hour + super, depending on experience
Full-time, permanent position
Monday to Friday
Office-based role in Wangara
Stable employment with an established local business
Varied role where no two days are exactly the same
Supportive, small-team environment
Opportunity to take ownership of the scheduling and administration function

Hours

This is a full-time, 38-hour-per-week, office-based position.

Start date: 5 October 2026

Interested?

If you're an experienced administrator or scheduler who enjoys keeping a busy team organised and takes pride in making sure things run smoothly, we'd love to hear from you.

Please apply with your resume and a brief cover letter telling us about your relevant experience.

Pay: $35.00 – $38.00 per hour

Application Question(s):

Do you have experience scheduling technicians, tradespeople or field-based employees
Have you previously worked in a trade, construction, maintenance or service-based business?
Are you comfortable managing a busy schedule where jobs and priorities may change throughout the day?
This is a full-time, office-based position in Wangara, Monday to Friday. Are you able to work from the office for all of your rostered hours?
What hourly rate are you seeking (excluding superannuation)?
If successful, would you be available to commence on or around 5 October 2026?
Which of the following tasks do you have previous experience with?

Scheduling technicians/tradespeople
Customer service
Invoicing
Purchase orders
Liaising with suppliers
Ordering parts/materials
Equipment hire
Xero
Tradify or similar job-management software

Experience:

administration, scheduling or service coordination: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in ascot, wa

Service Scheduler & Administration Coordinator

Administration Assistant/Receptionist

Bookkeeper/Administration

Office Administrator

Office Manager

Admissions Administrator (Customer Service)

Project Administrator (Fire Services)

Dental Assistant/Receptionist

Receptionist and Admin Assistant

Office Manager

Administration Officer

Office Administrator

Bookkeeper / Administration Officer

Receptionist

FIFO Team Leader & Supervisor – Cleaning, Catering, Bar & Administration

Administration Assistant

FIFO Administrator

Administrative Assistant (Entry Level)

Accounts Payable, Receivable and Admin Officer

Medical Receptionist/Administrator

I want to receive the latest job alert for administrator in ascot, wa

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