In-Demand Assistant to chief financial officer Jobs in Notting Hill, Vic

Records Management Assistant, Corporate Services
Department of Justice and Community Safety —Melbourne City Centre VIC
- $81,496 - $98,955 a year
- Full-time
- Hybrid work
- Management
- Office
- Microsoft Office
4d
Records Management Assistant, Corporate Services
Victorian Government Solicitor's Office —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Hybrid work
- Management
- Office
- Microsoft Office
5d
Executive Support Officer
University of Melbourne —Parkville VIC
- $86,943 - $99,864 a year
- Full-time
- Microsoft Office
- Administrative experience
- No degree
- Health insurance
- Parental leave
4d
Executive Assistant
Health Employees Superannuation Trust Australia —Melbourne VIC
- AI
- Parental leave
- Employee assistance program
5d
People Administrator
Gadens —Melbourne VIC
- Contract
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
Operations Director - Ambulatory Services
Peter MacCallum Cancer Centre —Melbourne VIC
- $170,000 - $197,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Annual leave
9d
Administration Assistant - Pharmacy
Peter MacCallum Cancer Centre —Parkville VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
1d
Physiotherapist Grade 2
Peter MacCallum Cancer Centre —Parkville VIC
- $90,235.60 - $103,724.40 a year
- Full-time
- Hybrid work
- Management
- Research
- Master's degree
- Annual leave
8d
Medical Imaging Technologist Grade 1
Peter MacCallum Cancer Centre —Parkville VIC
- $35.72 - $43.46 an hour
- Day shift
10d

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Records Management Assistant, Corporate Services

Department of Justice and Community Safety -
Melbourne City Centre VIC

Apply Now

Job Details

Full-time
$81,496 - $98,955 a year
4 days ago

Qualifications

Financial planning
Knowledge management
Management
Microsoft Office
Administrative experience
Records management
Organisational skills
Document management systems
Communication skills
Office experience

Full Job Description

Provide high quality records management, archiving, digitisation and administrative services
Join a supportive team environment
Ongoing | Full-time | Hybrid (4 days onsite, 1 day from home)
$81,496 - $98,955 per annum plus superannuation

About the VGSO

The Victorian Government Solicitor's Office (VGSO) serves the rule of law exclusively for the State.

Our place within government ensures we are at the centre of legal change, reform and problem-solving. We operate as a service-driven legal professional practice and strive for excellence in this competitive environment. We role-model the Victorian Public Sector values and VGSO's Our Compass pillars, which guides how we work together in everything we do: Proud of what we do; Value every voice; Learn, grow, thrive; Always evolving; Act with care.

About the branch

The Corporate Services branch plays a crucial role in enabling VGSO's overall success by providing essential support and strategic guidance to enhance operational efficiency and effectiveness. Balancing an appreciation of the complexities and nuances of the public sector, along with the requirements of operating in a competitive legal services environment, the branch delivers proactive, effective and efficient services to VGSO's internal and external clients.

Through its work, the Corporate Services branch fosters a cohesive and supportive environment that encourages innovation, continuous improvement, and a client-centric approach.

Functionally, the following business areas are included within the Corporate Services branch:

Office of the Chief Operating Officer (Strategy and Governance)
Financial Planning and Analysis
Technology and Knowledge Management
Client Insights and Communications

The Records Management Assistant position sits within the Knowledge Management Team.

About the role

An exciting opportunity exists for an enthusiastic Records Management Assistant to join our Branch as part of the Knowledge Management Team that provides knowledge management, records management, precedent development services, and eDiscovery services to the VGSO.

Key responsibilities include:

Records management and archiving, including appraisal and sentencing of recordsDigitisation
Data entry and analysis
Stocktaking
Liaising with internal and external service providers
Facilitation of records management training and education
General administrative tasks

This ongoing opportunity will be based in the Melbourne CBD.

Skills and experience

The ideal candidate will preferably have some experience in a professional services setting, however, we are keen to hear from candidates with demonstrated experience in performing a range of records management and administrative duties in an office environment.

You will bring with you to this role:

Demonstrated experience in records management practices.
Demonstrated experience in an office based administrative role.
Experience using Microsoft suite, Adobe and Document Management Systems.
A track record of excellent client service and a flexible 'can do' attitude.
Strong interpersonal and communication skills, including a demonstrated ability to function within a team environment and to communicate with people at all levels.
Demonstrated organisational skills with the proven ability to multi-task and meet relevant deadlines, whilst maintaining effective work practices.
Good written skills and attention to detail.
Demonstrated ability to use initiative to proactively seek work, and identify systems and processes requiring improvement.
Ability to appropriately deal with sensitive and highly confidential information with a high level of tact, discretion and judgment.

Benefits

VGSO offers an inclusive, collegiate, and collaborative work environment where you will be well-supported and mentored to develop your knowledge. You will also be given excellent career opportunities to progress and develop within the organisation.

VGSO embraces flexibility and recognises the importance of work-life balance. We offer a flexible hybrid work arrangement, allowing employees to spend half of their time working remotely and the other half in the office. This setup encourages collaboration and strengthens team connections, while supporting your ability to achieve a healthy work-life balance.

How to apply

If this sounds like the opportunity for you, apply now!

Click 'Apply Now' to start your application. Applications must include:

a cover letter (no longer than 2 pages)
resume

Please note it is not a requirement to respond to the Key Selection Criteria separately but applicants should outline their relevant skills/experience and suitability to the role in their cover letter.

To find out more about this role, please view the position description attached. Alternatively, you can contact Karlie Ridgwell, Talent Acquisition Advisor, by email at [email protected].

Applications close at 11:59pm on Sunday, 12 July 2026

Preferred candidates will be subject to pre-employment checks including but not limited to, reference checks, pre-employment misconduct screening and criminal record checks.

Apply Now

Refine Your Search

assistant to chief financial officer jobs in notting hill, vic

Records Management Assistant, Corporate Services

Records Management Assistant, Corporate Services

Executive Support Officer

Executive Assistant

People Administrator

Operations Director - Ambulatory Services

Administration Assistant - Pharmacy

Physiotherapist Grade 2

Medical Imaging Technologist Grade 1

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