In-Demand Job for administrator assistant Jobs in Melbourne, Vic

Administration & Business Support Coordinator
Executive Personal Concierge —Camberwell VIC
- $38 - $45 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
23h
Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
22h
Management Assistant
Glen Eira City Council —Caulfield VIC
- $42.69 an hour
- Part-time
- Microsoft Excel
- Management
- Customer service
13d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Office Admin
JIT —Moorabbin VIC
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
7d
Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Receptionist & Administration Officer
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Business Coordinator/Administrator
SPIE —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
14d
Legal Secretary (Flexible Part Time)
Energy Power Systems Australia —Mulgrave VIC
- Part-time
- Hybrid work
- Microsoft Word
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
6d
Manufacturing Admin Assistant
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Personal Assistant
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Office
- Clinic
- Communication skills
12d
Brokers Assistant
National Credit Insurance —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Financial services
1d
Team Coordinator – Logistics & Industrial
Cushman & Wakefield —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
7d
Webmethods Platform Administrator
Tata Consultancy Services —Melbourne VIC
- Azure
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- Administrative experience
Office Coordinator
CIP Constructions —Melbourne VIC
- Full-time
- Microsoft Excel
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7d
Project Manager
NEP Australia —Southbank VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
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AI Enablement Lead
Bellroy —Collingwood VIC
- Full-time
- Remote
- APIs
- AI

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Administration & Business Support Coordinator

Executive Personal Concierge
Camberwell VIC

Quick Apply

Job Details

Casual
$38 - $45 an hour
23 hours ago

Benefits

On-the-job training

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Canva
Driver Licence
Communication skills

Full Job Description

About Executive Personal Concierge

Executive Personal Concierge is a growing Melbourne-based business providing personalised concierge, administration and lifestyle support services to seniors, families, busy professionals and businesses.

We pride ourselves on providing exceptional service with professionalism, reliability and genuine care.

As our business continues to grow, we are looking for a capable, organised and proactive person to join our team and grow with us.

This is much more than a traditional administration position.

We are looking for someone who wants to learn our business, help us develop better systems, take ownership of responsibilities and, over time, help create and grow their own role within Executive Personal Concierge.

For the right person, there is genuine opportunity for this position to develop into an Office Management / Business Operations role.

About the Role

Working primarily from our Camberwell office, you will work closely with the Directors and assist with the day-to-day administration, organisation and coordination of the business.

Initially, you will learn how our business operates, get to know our clients and team and assist us with keeping everything organised and moving.

As your knowledge and confidence grow, we would like you to gradually take greater ownership and responsibility for the day-to-day running of the office.

We want someone who can see what needs to be done, use initiative, follow things through and help us continually improve the way we operate.

Your responsibilities may include:

Managing emails, incoming calls and correspondence
Organising diaries, appointments and schedules
Coordinating client services and requests
Following up clients, staff, suppliers and service providers
Assisting with staff scheduling and coordination
Preparing letters, reports and business documents
Maintaining client records and databases
General office administration and filing
Assisting with invoicing and administrative processes
Researching products, services and information for clients
Following up new client enquiries
Assisting with new client onboarding
Assisting with social media, newsletters and marketing
Helping develop and improve office systems and procedures
Keeping track of outstanding tasks and ensuring things are followed through
Providing PA and administrative support to the Directors
Helping identify opportunities to improve and grow the business
Occasionally running local errands for clients
Collecting or delivering items to clients when required
Assisting with other practical client requests from time to time

Growing Into the Role

One of the most important aspects of this position is its potential to grow.

We are not looking for someone who simply wants to be given a list of administration tasks each day.

We would like the successful person to gradually take greater responsibility for areas such as:

Day to day office coordination
Client service administration
Staff scheduling and communication
Following up outstanding work
Developing and maintaining office systems
Establishing procedures as the business grows
Coordinating priorities across the business
Supporting the Directors with business operations
Helping ensure our high standard of client service is maintained
Taking greater responsibility for the smooth day-to-day running of the office

For the right person, there is genuine scope to make this position their own and grow into a trusted management role within the business.

About You

You may have experience as an Administrator, Personal Assistant, Executive Assistant, Office Coordinator or Office Manager, or you may be ready to take the next step in your career.

We are looking for someone who:

Is highly organised and dependable
Is proactive and confident using initiative
Has excellent attention to detail
Is warm, friendly and professional
Enjoys helping people
Takes ownership and follows things through
Can confidently manage multiple priorities
Is comfortable taking responsibility
Works well independently and as part of a small team
Has excellent written and verbal communication skills
Is confident communicating with clients of all ages
Is caring, patient and respectful when assisting our senior clients
Maintains confidentiality and professionalism
Is confident using technology and learning new systems
Is comfortable working closely with the Directors of a growing business
Wants to contribute ideas and help improve the way things are done

Experience with Microsoft Outlook, Word and Excel is important.

Experience with Canva, social media, newsletters, marketing or small business administration would be an advantage but is not essential.

Essential Driver Licence Requirement

A full, current Australian Driver Licence is essential for this position.

The successful applicant will occasionally be required to undertake local client errands, collect or deliver items and assist with practical client requests outside the office.

Applicants without a full Australian Driver Licence will not be considered.

What We Offer

$38-$45 per hour, depending on experience
Casual position initially
Flexible hours by agreement
Primarily office-based in Camberwell
Varied and interesting work where no two days are quite the same
Opportunity for increased hours as the business grows
Opportunity to help create and shape your own position
Genuine potential to progress into an Office Management / Business Operations role
On-the-job training and support
Close involvement with the Directors
A friendly, supportive and professional working environment
The opportunity to become an important part of a growing Melbourne business

The Person We're Hoping to Find

At Executive Personal Concierge, the person and their attitude are just as important to us as their experience.

We're looking for someone who doesn't simply wait to be told what to do.

We want someone who notices what needs attention, takes ownership, follows things through and is comfortable saying:

“Leave that with me I'll take care of it.”

Someone who wants to learn our business, build relationships with our clients and team, help us become more organised and efficient, and ultimately grow into a trusted and important member of Executive Personal Concierge.

If you're looking for a position you can grow with and make your own, we'd love to hear from you.

Apply Now

Please submit your resume together with a brief cover letter telling us about yourself, your previous experience and why you believe you would be a great fit for Executive Personal Concierge.

Pay: $38-$45 per hour, depending on experience

Work Location: In person Camberwell, VIC

Licence: Full, current Australian Driver Licence Essential

Work Rights: Applicants must have the right to work in Australia.

Only shortlisted applicants will be contacted.

Pay: $38.00 – $45.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

job for administrator assistant jobs in melbourne, vic

Administration & Business Support Coordinator

Administrator

Management Assistant

Administrator/Office Assistant

Office Admin

Administration Assistant

Vehicle Administrator | Automotive Administration Assistant

Receptionist & Administration Officer

Business Coordinator/Administrator

Legal Secretary (Flexible Part Time)

Manufacturing Admin Assistant

Personal Assistant

Brokers Assistant

Team Coordinator – Logistics & Industrial

Webmethods Platform Administrator

Office Coordinator

Project Manager

AI Enablement Lead

Other jobs to consider

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