In-Demand Reception & administration Jobs in Parramatta, Nsw

Facilities Associate (20hrs per week) - Sydney
Fortrea —Sydney NSW
- Part-time
- Office
- Communication skills
Administration Assistant / Support
EBR —Chatswood NSW
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
IP Administration Assistant (full time)
Halfords IP - Patent & Trade Mark Attorneys —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Sales and Service Support Administrator, Sydney Trust Flagship
Hermès Paris —Sydney NSW
- Full-time
- Sales
- Communication skills
Service & Administration Coordinator - Photo Imaging
Fujifilm Australia Pty Ltd —Sydney NSW
- Full-time
- Management
- Customer service
- Administrative experience
Quick Apply
Administration Officer
Prince of Wales Private Hospital —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
3d
E-Salvage Coordinator
Pickles Auctions —Sydney NSW
- Full-time
- Customer service
- Microsoft Office
- Front desk
- Parental leave
- Employee assistance program
9d
Senior Administration Officer
Bolton Clarke —Sydney Western Suburbs NSW
- Full-time
- Microsoft Excel
- Management
- Microsoft Office
- Health insurance
- Employee assistance program
Receptionist - North Sydney - Urban Physiotherapy & Pilates
Urban Physiotherapy Sports Clinic —North Sydney NSW
- $50,000 - $77,000 a year
- Part-time
- Customer service
- Medical office experience
- Microsoft Office
- Gym membership
- Professional development assistance
Quick Apply
10d
Admissions Officer
Chris O’Brien Lifehouse —Camperdown NSW
- Full-time
- Administrative experience
- Communication skills
- Hospital experience
- Employee assistance program
8d
Service & Administration Coordinator (NSW) - Photo Imaging
Fujifilm Australia Pty Ltd —Sydney NSW
- Full-time
- Management
- Customer service
- Administrative experience
Quick Apply
Facilities Coordinator
Clough —Burwood NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Dental Assistant - Bondi Junction
Primary Dental —Bondi Junction NSW
- Full-time
- Communication skills
- Time management
- Employee discount
Quick Apply
Administration Coordinator
JPJ Audio —Homebush West NSW
- Urgently hiring
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Casual Emergency Department Administration Officer
NSW Health —Frenchs Forest NSW
- $37.91 - $38.78 an hour
- Rotating roster
- Communication skills
1d
Receptionist/Administration Assistant, ILSC & Greystone College Sydney
ILSC Education Group —Sydney NSW
- Part-time
- Marketing
- Customer service
- University
Quick Apply
Legal Support Officer Level 2
Director of Public Prosecutions, Office of the —Sydney NSW
- $75,728 - $82,329 a year
- Full-time
- Administrative experience
- Data entry
- Organisational skills
- Employee assistance program
10d
Workplace Manager - Sydney or Melbourne
Pinsent Masons —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
Practice Coordinator
VetPartners —Gladesville NSW
- Full-time
- Administrative experience
- Organisational skills
- Leadership
Quick Apply
Customer Service Coordinator - HospEquip
Device Technologies Australia —Sydney NSW
- Full-time
- CRM software
- Management
- Customer service

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Facilities Associate (20hrs per week) - Sydney

Fortrea -
Sydney NSW

Apply Now

Job Details

Part-time

Qualifications

Financial acumen
Communication skills
Construction inspection

Full Job Description

Job Overview:

Highly organized and detail-oriented Facilities Associate to oversee the reception, office management, maintenance and procurement needs of our 2 offices located in Sydney and Melbourne, Australia. The ideal candidate will be responsible for front of house duties, event planning, monitoring the physical status of various office equipment and facilities, coordinating repairs and maintenance activities, and handling procurement tasks efficiently. The role requires a proactive person with financial acumen and excellent communication skills to liaise with vendors and internal teams effectively.

Summary of Responsibilities:

Reception:

Visitor log management - Maintain visitor log for entering and leaving office for security purposes.
Ensures all visitors have signed in and have been escorted following Standard Operating Procedures
Oversee conference room scheduling and prepares conference rooms for meetings.
Respond to email / phone inquiries with excellent service.
Mailroom Management - Collect or receive mail and courier deliveries, receipt in register and inform relevant employee.
Provide clerical support to employees by copying, faxing, and filing documents.
Create and provide guest Wi-Fi to external event visitors.
Office building parking registration and management.
Issue or return the access card and employee ID badge.

Facilities:

Monitor physically status of the air conditioned, lights, appliance (such as refrigerator, coffee maker, microwave oven, wall clock, water dispenser) doors, fire extinguishers, fire alarm, biometrics, UPS. USB ports, photocopiers, vending machine, workstations, chairs, pedestal, Lockers, access cards and all the items that can be seen in the office.
contact with vendor as arrange the monthly visit schedule.
Inform all employees repair work and inspection schedule.
Assist in the on boarding/Exit process: locker and workstation assignment for new hire or exit process for removing nameplate and any personal belonging or clean-up.
Support Internal/external events.
Communicate work orders to technicians and assists management in resolving problems.
Supervise and maintain the clean office.
Submit daily employee counts report and occupancy reports.

Repairs & Maintenance:

Oversee office facilities for repair.
Collaborate with vendors to schedule preventive maintenance, inspections, or urgent repairs. This includes obtaining quotations, creating purchase orders upon approval, and initiating activity planning.
Maintain communication with the Building Administration and Property Management Office (PMO) regarding repair, inspection, and preventive maintenance activities.
Manage and maintain conference equipment.

Purchasing & Procurement:

Manage vendor relationships for the procurement of office supplies, vending machine stocks, cleaning materials, IT-related equipment, and any other items requested by various teams or projects for upcoming activities.
Place orders for office supplies, housekeeping consumables, and pantry supplies to ensure adequate stock levels are maintained.
Order Business card and Employee ID Badge for employees.
Manage the stock of company letterheads, envelopes, and paper bags and place orders if necessary.

Billings & Payments :

Handle billing processes related to office facilities, including utilities, maintenance services, and any other applicable charges.
Ensure timely processing of payments to vendors and service providers for facility-related expenses.
Maintain accurate records of invoices, payments, and financial transactions related to facilities management.
Coordinate with the finance department to reconcile billing statements and resolve any discrepancies.

Real Estate and Projects :

Provide assistance with real estate and project-related tasks as necessary.

Experience & Qualifications:

Typically 3+ years of experience in a facilities or related role
Proven ability in problem solving, Interpersonal skills, and attention to detail.
Working experience in a Multinational/Global Company preferred

Physical Demands / Work Environment:

Work in an office environment (Remote working is not allowed)
Hours of work: Monday - Friday (4 hours per day).
Flexibility to attend after hour meetings
Location: Sydney CBD

Learn more about our EEO & Accommodations request here .

Apply Now

Refine Your Search

reception & administration jobs in parramatta, nsw

Facilities Associate (20hrs per week) - Sydney

Administration Assistant / Support

IP Administration Assistant (full time)

Sales and Service Support Administrator, Sydney Trust Flagship

Service & Administration Coordinator - Photo Imaging

Administration Officer

E-Salvage Coordinator

Senior Administration Officer

Receptionist - North Sydney - Urban Physiotherapy & Pilates

Admissions Officer

Service & Administration Coordinator (NSW) - Photo Imaging

Facilities Coordinator

Dental Assistant - Bondi Junction

Administration Coordinator

Casual Emergency Department Administration Officer

Receptionist/Administration Assistant, ILSC & Greystone College Sydney

Legal Support Officer Level 2

Workplace Manager - Sydney or Melbourne

Practice Coordinator

Customer Service Coordinator - HospEquip

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