In-Demand Administrative assistant Jobs in Hawthorn, Vic

Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
5d
Legal Administrative Assistant, Trade Marks
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Administrative Assistant
Visa Sidekick —Vermont VIC
- $35 - $40 an hour
- Customer service
- Front desk
- In-person
Quick Apply
5d
Executive Assistant
TAL —Melbourne VIC
- Full-time
- Hybrid work
Quick Apply
5d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
13d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
1d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
12d
Executive Assistant
Service Stream —Melbourne VIC
- Urgently hiring
- Microsoft Office
- Leadership
- Communication skills
5d
Executive Assistant (Full-Time or Flexible Hours Part-Time)
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- Full-time
- Remote
- Office
- Parental leave
- Employee assistance program
Quick Apply
Executive Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer skills
6d
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
6d
Executive Assistant
Melbourne Water —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
6d
Administrative Assistant
St Vincent's Health Australia —Melbourne VIC
- $66,768 - $73,811 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
5d
Executive Assistant - Group CEO & APAC Leadership Team
Billi Australia —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Ops Senior Admin Assistant
UPS —Airport West VIC
- Full-time
- Research
- Analysis skills
- Communication skills
Executive Assistant & Office Manager
L.E.K. Consulting —Melbourne VIC
- CRM software
- Salesforce
- Office
- Health insurance
5d
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Administrator
CTG Tiles —Keilor East VIC
- Full-time
- In-person
Quick Apply

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Vehicle Administrator | Automotive Administration Assistant

Autoleague
Essendon Fields VIC

Quick Apply

Job Details

Full-time
5 days ago

Benefits

Opportunities for promotion

Qualifications

Management
Accounts payable
Microsoft Office
Administrative experience
Data entry
Organisational skills
Computer skills
Communication skills
Dealership experience
Time management

Full Job Description

Diverse role across vehicle administration & accounts
Join one of Australia's leading automotive groups
Great location - In the heart of the Essendon Fields District

Vehicle Administrator | Automotive Administration Assistant Join One of Australia's Largest Automotive Groups

Are you an organised, detail-oriented administrator who thrives in a fast-paced environment? Do you enjoy being the person who keeps everything running smoothly behind the scenes while playing a vital role in the customer journey?

Autoleague is one of Australia's largest and fastest-growing automotive groups, representing some of the world's leading automotive brands. As we continue to expand, we're seeking an experienced Vehicle Administrator / Automotive Administration Assistant to join our high-performing team.

This is more than just an administration role. You'll become a critical part of the dealership operation, ensuring vehicle transactions are processed accurately, customer deliveries run seamlessly, and financial and registration requirements are managed efficiently.

If you're looking for a long-term career with a business that values its people, rewards performance, and offers genuine opportunities for development and progression, we'd love to hear from you.

Why Join Autoleague?

Join one of Australia's largest and most successful automotive groups

Genuine career development and internal progression opportunities

Supportive team culture that values collaboration and success

Work with leading automotive brands in a dynamic environment

Ongoing training and professional development

Competitive remuneration package

Be part of a business that celebrates achievement and recognises contribution

About the Role

As a Vehicle Administrator, you'll play a pivotal role in supporting the day-to-day operations of the dealership across vehicle administration, registrations, accounts processing and deal management.

You'll be responsible for ensuring all vehicle transactions are processed accurately and efficiently while maintaining strong relationships with internal departments, manufacturers, suppliers and customers.

Key Responsibilities Vehicle Administration

Process new, used and wholesale vehicle deals
Accept, invoice and finalise vehicle transactions
Register vehicles and manage acquisitions, disposals and renewals through the Dealer Online System
Process licensing documentation, plate returns and registration-related paperwork
Prepare vehicle delivery packs and supporting documentation
Maintain vehicle records, warranty information and trade-in details
Complete end-of-month vehicle administration procedures
Archive vehicle deals and maintain accurate records

Accounts & Financial Administration

Process purchase orders and supplier invoices accurately and on time
Reconcile daily banking transactions and creditor accounts
Upload and allocate payments accurately
Assist with creditor management and financial record keeping
Review deal documentation to ensure accuracy and compliance
Process fleet claims, assisted fleet claims and related documentation

Administrative Support

Maintain organised filing and documentation systems
Perform data entry and general administration duties
Coordinate paperwork relating to vehicle purchases and repairs
Liaise professionally with customers, suppliers and internal stakeholders
Support various departments to ensure smooth dealership operations

About You

To be successful in this role, you'll bring:

Previous experience in vehicle administration, dealership administration, accounts administration, or a similar role
Strong attention to detail and exceptional organisational skills
Experience processing vehicle registrations, licensing, or automotive transactions (highly desirable)
Excellent data entry accuracy and time management skills
Strong communication skills and a customer-first mindset
Ability to prioritise multiple tasks in a fast-paced environment
Intermediate computer skills across dealership management systems and Microsoft Office
A proactive attitude and willingness to support the wider team

Highly Regarded

The following experience will be highly advantageous:

Automotive dealership experience
Experience using dealership management systems
Vehicle registrations and licensing processes
Accounts payable and reconciliations
Deal processing and vehicle invoicing
Fleet administration experience

Build Your Career With Autoleague

At Autoleague, we're passionate about creating rewarding careers for our people. When you join our team, you'll become part of an organisation that values innovation, teamwork, continuous development and excellence.

You'll have the opportunity to develop your skills, build a long-term career, and contribute to the success of one of Australia's leading automotive groups.

If you're ready to take the next step in your administration career and join a business where your contribution truly matters, apply today.

Quick Apply

Refine Your Search

administrative assistant jobs in hawthorn, vic

Vehicle Administrator | Automotive Administration Assistant

Legal Administrative Assistant, Trade Marks

Administrative Assistant

Executive Assistant

Administrative Assistant - Learning & Teaching

Executive Assistant

Administrative Assistant, Real Estate

Front Office Assistant Manager

Executive Assistant

Executive Assistant (Full-Time or Flexible Hours Part-Time)

Executive Assistant

Executive Assistant

Executive Assistant

Administrative Assistant

Executive Assistant

Executive Assistant - Group CEO & APAC Leadership Team

Ops Senior Admin Assistant

Executive Assistant & Office Manager

Executive Assistant to CFO

Administrator

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