In-Demand Admin assistant Jobs in Fitzroy, Vic

Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
11d
Part-Time Administrative Assistant — NDIS | ShiftCare Experience Essential
Riise Pty Ltd —Melbourne VIC
- $32 - $36 an hour
- Part-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
3d
Administrator
CTG Tiles —Keilor East VIC
- Full-time
- In-person
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
11d
Administrator
GREEN GLOBAL TYRE RECYCLING PTY LTD —Laverton North VIC
- From $26 an hour
- Part-time
- Management
- Customer service
- Computer skills
Quick Apply
4d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
3d
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
11d
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Administration Assistant – Workers Compensation
DXC Technology —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- In-person
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
2d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
2d
Executive Assistant
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Employee assistance program
- Referral program
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
9d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
6d
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
14d

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Vehicle Administrator | Automotive Administration Assistant

Autoleague
Essendon Fields VIC

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Opportunities for promotion

Qualifications

Management
Accounts payable
Microsoft Office
Administrative experience
Data entry
Organisational skills
Computer skills
Communication skills
Dealership experience
Time management

Full Job Description

Diverse role across vehicle administration & accounts
Join one of Australia's leading automotive groups
Great location - In the heart of the Essendon Fields District

Vehicle Administrator | Automotive Administration Assistant Join One of Australia's Largest Automotive Groups

Are you an organised, detail-oriented administrator who thrives in a fast-paced environment? Do you enjoy being the person who keeps everything running smoothly behind the scenes while playing a vital role in the customer journey?

Autoleague is one of Australia's largest and fastest-growing automotive groups, representing some of the world's leading automotive brands. As we continue to expand, we're seeking an experienced Vehicle Administrator / Automotive Administration Assistant to join our high-performing team.

This is more than just an administration role. You'll become a critical part of the dealership operation, ensuring vehicle transactions are processed accurately, customer deliveries run seamlessly, and financial and registration requirements are managed efficiently.

If you're looking for a long-term career with a business that values its people, rewards performance, and offers genuine opportunities for development and progression, we'd love to hear from you.

Why Join Autoleague?

Join one of Australia's largest and most successful automotive groups

Genuine career development and internal progression opportunities

Supportive team culture that values collaboration and success

Work with leading automotive brands in a dynamic environment

Ongoing training and professional development

Competitive remuneration package

Be part of a business that celebrates achievement and recognises contribution

About the Role

As a Vehicle Administrator, you'll play a pivotal role in supporting the day-to-day operations of the dealership across vehicle administration, registrations, accounts processing and deal management.

You'll be responsible for ensuring all vehicle transactions are processed accurately and efficiently while maintaining strong relationships with internal departments, manufacturers, suppliers and customers.

Key Responsibilities Vehicle Administration

Process new, used and wholesale vehicle deals
Accept, invoice and finalise vehicle transactions
Register vehicles and manage acquisitions, disposals and renewals through the Dealer Online System
Process licensing documentation, plate returns and registration-related paperwork
Prepare vehicle delivery packs and supporting documentation
Maintain vehicle records, warranty information and trade-in details
Complete end-of-month vehicle administration procedures
Archive vehicle deals and maintain accurate records

Accounts & Financial Administration

Process purchase orders and supplier invoices accurately and on time
Reconcile daily banking transactions and creditor accounts
Upload and allocate payments accurately
Assist with creditor management and financial record keeping
Review deal documentation to ensure accuracy and compliance
Process fleet claims, assisted fleet claims and related documentation

Administrative Support

Maintain organised filing and documentation systems
Perform data entry and general administration duties
Coordinate paperwork relating to vehicle purchases and repairs
Liaise professionally with customers, suppliers and internal stakeholders
Support various departments to ensure smooth dealership operations

About You

To be successful in this role, you'll bring:

Previous experience in vehicle administration, dealership administration, accounts administration, or a similar role
Strong attention to detail and exceptional organisational skills
Experience processing vehicle registrations, licensing, or automotive transactions (highly desirable)
Excellent data entry accuracy and time management skills
Strong communication skills and a customer-first mindset
Ability to prioritise multiple tasks in a fast-paced environment
Intermediate computer skills across dealership management systems and Microsoft Office
A proactive attitude and willingness to support the wider team

Highly Regarded

The following experience will be highly advantageous:

Automotive dealership experience
Experience using dealership management systems
Vehicle registrations and licensing processes
Accounts payable and reconciliations
Deal processing and vehicle invoicing
Fleet administration experience

Build Your Career With Autoleague

At Autoleague, we're passionate about creating rewarding careers for our people. When you join our team, you'll become part of an organisation that values innovation, teamwork, continuous development and excellence.

You'll have the opportunity to develop your skills, build a long-term career, and contribute to the success of one of Australia's leading automotive groups.

If you're ready to take the next step in your administration career and join a business where your contribution truly matters, apply today.

Quick Apply

Refine Your Search

admin assistant jobs in fitzroy, vic

Vehicle Administrator | Automotive Administration Assistant

Part-Time Administrative Assistant — NDIS | ShiftCare Experience Essential

Administrator

Office Administrator »

Administrative Support Officer

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Admin Assistant - General

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Administration Assistant – Workers Compensation

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Office Admin / Customer Service

Executive Assistant to CFO

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Executive Assistant

Administrative Assistant, Real Estate

Executive Assistant

Project Coordinator/ Executive Assistant - Education Consulting

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