In-Demand Executive assistant Jobs in Roselands, Nsw

Executive Assistant
Finity —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Executive Assistant to General Manager Australia
AIG Australia Limited —Sydney NSW
- Full-time
- Customer service
- Microsoft Office
- Communication skills
Quick Apply
8d
Executive Assistant
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Organisational skills
- Time management
- Annual leave
- Work from home
Executive Assistant
Corporate Travel Management —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Parental leave
- Employee assistance program
5d
Senior Executive Assistant to General Manager
Waverley Council —Bondi Junction NSW
- Full-time
- Communication skills
- Employee assistance program
- Gym membership
5d
Marketing Coordinator/Executive
Qualitas Healthcare - Employees —North Sydney NSW
- Full-time
- Organisational skills
- AI
- Communication skills
Quick Apply
Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
8d
Executive Assistant
MetLife —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
12d
Administration Assistant to the National Director
Bush Church Aid —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Outlook
- Management
5d
Executive Assistant
HUB24 —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
- Parental leave
9d
Executive Assistant
Scape Australia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Annual leave
Executive Assistant (175372)
Colgate-Palmolive —Sydney NSW
- Administrative experience
- Education
- No degree
Executive Assistant
AFCA —Sydney NSW
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant
Department of Education —Sydney NSW
- $102,936 - $113,579 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement
1d
Executive Assistant
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Excel
- Customer service
- Writing skills
- Referral program
Quick Apply
Executive Coordinator, Clerk Grade 5/6 - Parliament of NSW - Sydney
Department of Parliamentary Services —Sydney NSW
- $102,936 - $113,579 a year
- Full-time
7d
Executive Assistant Manager
AccorHotel —Sydney Olympic Park NSW
- Full-time
- Management
- Communication skills
Quick Apply
Executive Assistant & School Administrator - Secondary School
Inspired —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
8d
Executive Assistant
Pax8 Global —Sydney NSW
- Full-time
- Office
- Microsoft Office
- Education
Executive Assistant (Corporate Services)
Soda Talent Solutions —Sydney NSW
- Contract
- Microsoft Office
- Leadership
- Time management

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Executive Assistant

Finity
Sydney NSW

Apply Now

Job Details

Permanent | Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Salesforce
Microsoft Office
Administrative experience
Business Administration
Business
Communication skills
Analytics

Full Job Description

Role overview:

We are looking for an executive assistant to join our team.

We are looking for:

About Finity
Finity is the market-leading actuarial consulting and strategic analytics firm in Australia and New Zealand. We are proud to be the only actuarial consulting firm to have been recognised by ANZIIF as the Insurance Industry’s Professional Services Firm of the Year, with six awards in the past decade, most recently in 2023, 2024 and 2025.

Our team of over 200 experts cover a diverse range of skills including; actuarial, analytics, technology, management consulting and functional staff. We combine deep industry expertise with a unique breadth of technological capability to deliver innovative and practical advice and solutions to a broad base of over 450 clients. Alongside our more traditional offering of strategic advisory services, software products and solutions are now a core part of what we do. Over a quarter of our clients are currently using one or more of Finity’s 16 cutting-edge software products.

About the role
The role the Executive Assistant is primarily responsible for providing comprehensive support to Senior Management. In this role you will take ownership of all administrative tasks and any other duties to assist leadership with managing their client practices and firm management aspects. The role will also provide project support to one of our largest Government client teams.

Key responsibilities
The responsibilities for the Executive Assistant are as follows:

Provide high level administrative support to the managing director, including calendar and inbox management
Schedule internal and external meetings, including preparation of agendas, meeting minutes and arranging catering/visitor arrangements
Assisting managing director with preparing papers, presentations and reports
Prepare bills and complete expense reimbursements for the managing director (as required)
Organise internal and external events, including client functions, firm-wide initiatives and team events.
Organise and manage travel arrangements for managing director and other staff if required
Project coordination support for one of our largest client teams, including:
- Internal and external meeting coordination – attending internal meetings, creating meeting agendas and minutes, liaising with client to book external meetings
- Managing team resourcing and setting up accounts, projects and client contacts in the system
- Assist with preparing reports, letters and documentation for relevant projects
- Managing client billing process, in collaboration with MD and other principals on team
General office administration as and when needed.
Assist business operations teams and committees with additional projects and tasks as needed.

Qualifications, Skills and Experience

Completion of relevant studies in business administration (desired).
Minimum of 5 years’ experience in an EA / PA / secretarial or related administrative role
Experience in a professional services environment advantageous
Intermediate to advanced Microsoft office skills, including Microsoft Word, PowerPoint and Excel.
Demonstrated ability to plan, organise and prioritise work for self and team in an environment with multiple and conflicting demands
Ability to work with Salesforce and/or Certinia (or equivalent CRM/PSA system) advantageous
Proven experience in drafting and formatting complex written documents.
Strong attention to detail
Ability to work under pressure with conflicting priorities and meet tight deadlines
Exceptional communication and interpersonal skills, written and verbal.
Ability to exercise initiative and work both independently and co-operatively as required. A proactive and flexible approach to work.
Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.

Working Arrangements
Hybrid work (3 days in the office) based in The Rocks, Sydney, NSW.
Full working rights in Australia required.

Our commitment to Diversity, Equity & Inclusion
Finity is an equal opportunity employer. At Finity, we believe that Diversity and Inclusion are fundamental to who we are, our core values and how we operate. We believe in, and value, a diverse workforce where differences are respected and diversity of thought, experiences, skills, backgrounds and beliefs are brought together in a respectful and inclusive environment.

Learn More

If this sounds like the right role for you, we'd love to hear from you!

Apply Now

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