In-Demand Contract administrators Jobs in Mulgrave, Vic

Facilities Administrator
ISS —Melbourne VIC
- Part-time
- Microsoft Office
- Leadership
- Communication skills
- Work from home
Contracts Administrator - Building
Johns Lyng Group —Melbourne VIC
- Urgently hiring
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Contracts Administrator
ESR Group —Melbourne VIC
- Full-time
- Hybrid work
- Engineering
- Construction experience
- Construction Management
Quick Apply
Contract Administrator
Toll Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Contract Administrator
CIMIC Group —Melbourne VIC
- Engineering
- Bachelor's degree
- Construction experience
11d
HR Administrator
Clarity Health Care —Fitzroy VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
13d
Preconstruction Contract Administrator
Valeo Construction Group —South Melbourne VIC
- $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
System Administrator (RSA Archer)
FinXL —Melbourne City Centre VIC
- Contract
- Administrative experience
- Financial services
- Communication skills
NDIS Funding Contracts Officer Surrey Hills, VIC
ONCALL Group Australia —Surrey Hills VIC
- Full-time
- Management
- Sales
- Customer service
Area Manager (Contract Administrator)
BIC Consolidated —Melbourne VIC
- $85,000 - $95,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Analysis skills
Quick Apply
Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply
Finance Administrator
Downer Group —Southbank VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Analysis skills
Sales Adminstrator/Receptionist
Holliez —Hawthorn VIC
- Call employer
- English
- Microsoft Office
- Administrative experience
Contracts Administrator
ADCO Constructions —Melbourne VIC
- Construction experience
- Negotiation
- Employee assistance program
PMO Coordinator
Kinetic —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
12d
Senior Systems Administrator
NTT —Melbourne VIC
- Contract
- Administrative experience
Quick Apply
9d
Senior Contracts Administrator
CPB Contractors —Melbourne VIC
- Full-time
- Administrative experience
- Budgeting
- Construction Management
Contracts Administrator
Hickory —Southbank VIC
- Engineering
- Bachelor's degree
- Construction experience
- Parental leave
- Employee assistance program
Internal Sales & Contracts Administrator (4 mth fixed term contract)
Rotork —Hallam VIC
- Full-time
- Hybrid work
- Customer service
- ERP systems
- Communication skills
Quick Apply
4d
Delivery Practice Analyst (Jira Admin)
Australia Post —Richmond VIC
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Agile
- Work from home
2d

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Facilities Administrator

ISS -
Melbourne VIC

Apply Now

Job Details

Part-time | Full-time

Benefits

Work from home

Qualifications

Microsoft Office
Kronos
Leadership
Communication skills

Full Job Description

Job no: 540644
Work type: Full time, Part time
Location: Melbourne, Sydney
Categories: Administration & Office Support, Facility Management/Engineering

Full-time or Part Time | FM Services | Location: Melbourne or Sydney based| 2 Days Work from Home| Interstate travel required

Are you an organised, proactive and relationship‑driven facilities professional looking to step into a national‑level support role? This is an exciting opportunity to join a high‑performing FM team and play a key part in delivering exceptional service outcomes for a major national client.

As the Contract Administrator, you will provide critical administrative, systems and coordination support to the Key Account Manager and Facility Managers across multiple sites. Your work will directly contribute to safe operations, strong contractor performance, and seamless service delivery.

About the Role

In this role, you will be the central point of coordination for documentation, work order management, compliance registers, contractor onboarding, and financial administration.

You will also liaise with client representatives and subcontractors to ensure maintenance activities are completed safely, efficiently, and in line with contractual expectations.

Key Responsibilities

Provide administrative support to the Key Account Manager and Facility Managers across all sites.
Manage Permit to Enter systems, compliance registers, documentation, and record keeping.
Coordinate work order management via MyMCS, including allocation, monitoring, overdue reporting, and closure.
Support vendor queries relating to invoicing, contracts, insurance, and work orders.
Assist with invoice processing, budget preparation, and financial tracking.
Act as the FM Systems Super User, providing training and support on FM tools and Kronos.
Prepare and monitor KPI reporting, ensuring timely completion by Facility Managers.
Attend weekly HSEQ meetings and share key outcomes with the FM team.
Support contractor management, onboarding, inductions, and performance monitoring.
Assist with people processes including recruitment, onboarding, offboarding, and training.
Identify opportunities for continuous improvement and implement approved initiatives.
Maintain strong relationships with internal stakeholders, subcontractors, and client representatives.

About You

You will thrive in this role if you are a highly organised, detail‑focused administrator who enjoys supporting operational teams and building strong working relationships.

Essential skills & experience:

Proficiency in Microsoft Office Suite.
Strong planning, organising, and analytical capabilities.
Excellent written and verbal communication skills.
Previous experience in a similar facilities, operations, or administrative role.

Desirable attributes:

Demonstrated leadership qualities and self‑motivation.
Strong customer relationship skills, including the ability to navigate challenging situations.
Ability to deliver results under pressure.

Why Join Us?

Work with a supportive national FM team.
Contribute to a major, high‑profile client partnership.
Opportunities for professional development and growth.
Be part of a culture that values initiative, care, and quality.

How to Apply:
Click on the 'apply' link and complete the online application.

Our Commitment:
ISS fosters a culture of inclusion and diversity, welcoming applications from Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, individuals from diverse cultural backgrounds, and LGBTIQA+ communities. We are committed to fair pay and a safe working environment.

Learn more about ISS in Australia and New Zealand on our website.

Please note: No agency applications are accepted

Advertised: 27 Jul 2026 AUS Eastern Standard Time
Applications close: 27 Aug 2026 AUS Eastern Standard Time

Apply Now

Refine Your Search

contract administrators jobs in mulgrave, vic

Facilities Administrator

Contracts Administrator - Building

Contracts Administrator

Contract Administrator

Assistant Contract Administrator

HR Administrator

Preconstruction Contract Administrator

System Administrator (RSA Archer)

NDIS Funding Contracts Officer Surrey Hills, VIC

Area Manager (Contract Administrator)

Contracts Administrator

Finance Administrator

Sales Adminstrator/Receptionist

Contracts Administrator

PMO Coordinator

Senior Systems Administrator

Senior Contracts Administrator

Contracts Administrator

Internal Sales & Contracts Administrator (4 mth fixed term contract)

Delivery Practice Analyst (Jira Admin)

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